Logistics Support  

Job Description

The Logistics Support role coordinates and monitors end-to-end logistics activities for goods, spare parts, and consumables procured by Höegh Evi across the global fleet. The position acts as the operational liaison between Höegh Evi, suppliers, vessel stakeholders, DSV, Purchasing, and Accounts Payable to ensure timely shipment movement, accurate documentation, shipment visibility, customs compliance support, logistics data integrity, and availability of supporting documents for invoice processing.

Principal Accountabilities:

• Coordinate and monitor shipments to ensure timely, accurate logistics execution.
• Maintain shipment visibility and data integrity across myDSV, eDC, SCM/POM, IFS, and related systems.
• Manage logistics documents, ensuring proper validation, archiving, and availability for operations and invoicing.
• Support customs and trade compliance requirements, including HS codes, COO, Incoterms, customs values, and cargo data.
• Resolve documentation, PO, billing, and shipment information issues in support of Purchasing and Accounts Payable.
• Track aging invoices awaiting logistics documents and provide status updates until resolved.
• Analyze logistics performance, identify recurring issues, and drive corrective actions and process improvements.

Main Tasks:

1. Shipment Coordination Coordinate daily logistics with DSV.

• Track shipments and resolve delays/issues.
• Maintain shipment status reports.

2. Systems Management

• Monitor myDSV, eDC, SCM/POM, and IFS data.
• Resolve system discrepancies and update records.

3. Documentation Control

• Review, validate, and archive shipping documents.
• Ensure document completeness and accuracy.

4. Customs & Compliance

• Verify HS codes, Incoterms, and customs data.
• Support customs clearance and compliance matters.

5. AP & Purchasing Support

• Match logistics documents with POs and invoices.
• Follow up on missing documents and billing issues.
• Maintain invoice aging and status tracking.

6. CargoX & Digital Records

• Manage CargoX and electronic logistics documents.
• Maintain document repositories and traceability.

7. Reporting & Improvement

• Monitor logistics KPIs and DSV performance.
• Recommend process improvements and support automation.

Minimum Qualifications

• Bachelor's degree in Logistics, Purchasing, Finance, Supply Chain Management, or any related field.
• Preferably with experience in Logistics Coordination, Document Control, Freight Invoice Processing, Procurement Support, Accounts Payable Support, or Shipping Operations.
• High attention to detail and strong documentation and record management skills.
• Demonstrates a structured and organized approach to follow-ups, with the ability to maintain trackers and ensure timely closure of pending actions.
• Possesses strong communication skills and can effectively collaborate with internal and external stakeholders.
• Service-oriented, with the ability to provide effective support to Purchasing, Accounts Payable, vessel stakeholders, and other business partners.
• Demonstrates a proactive problem-solving mindset and the ability to identify and escalate exceptions in a timely manner.
• Process improvement-oriented, with a willingness to support automation, system enhancements, and integration initiatives.
• Able to work independently while maintaining alignment and effective communication with stakeholders.
• Basic knowledge of customs regulations and trade compliance is an advantage.
• Possesses a solution-oriented mindset and approach to problem-solving.
• Able to work effectively both independently and as part of a team.
• Delivers high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)
• This is for a 12 months Fixed-Term Contract