The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

Under the supervision of the Reservations, Events Logistics and Job Requests Section Head, the Facilities Reservations and Logistics Officer is responsible for monitoring, handling and managing the reservations of facilities and equipment for all units, students, affiliates and external clients.

 

Main Duties and Responsibilities

I. Events Logistics Coordination

<ul>
	<li>Works with all stakeholders (e.g., units, students, affiliates, external clients) in managing their event logistic requirements and provide recommendations, in coordination with the Client Relations Manager
	<ul>
		<li>Attends meetings with internal and external clients to understand and assist them in planning and executing the logistical requirements of their events /programs.</li>
	</ul>
	</li>
	<li>Facilitates the processing of event-related billing statements</li>
	<li>Ensures compliance with guidelines on the use of facilities and equipment
	<ul>
		<li>Receives reports on possible compliance issues and coordinates with concerned parties</li>
		<li>Conducts rounds to check compliance during actual event, as needed</li>
		<li>Checks and ensures that venues and equipment are in order before and after an event</li>
	</ul>
	</li>
	<li>Assist in the evaluation/post-mortem of concluded events for future consideration and benchmarking</li>
</ul>

II. Reservations Management Support

<ul>
	<li>Responds to inquiries relating to facilities reservations and logistics</li>
	<li>Manages all requests for venue reservations and required logistical arrangements</li>
	<li>Reviews and approves all reservation requests for venues and equipment under CFMO's jurisdiction</li>
	<li>Handles and facilities technical meetings and ocular inspections with stakeholders</li>
	<li>Communicates with internal stakeholders for the use of facilities and provides troubleshooting interventions when necessary</li>
	<li>Facilitates and monitors the processing of rental billings and maintains documents related to reservations</li>
	<li>Ensures that agreed/required events Iogistics of clients are met</li>
	<li>Maintains a database of records pertaining to the usage and maintenance of facilities, event paraphernalia, furniture, and equipment</li>
</ul>

III. Reservation System Support

<ul>
	<li>Assists the Reservations, Events Logistics and Job Requests Section Head in the planning and implementation of any upgrades to the reservations system</li>
	<li>Manages the Online Reservation System and other reservation channels currently used by the office, in coordination with the Office of the Vice President for Digital Information and Technology Services (OVP-DITS)</li>
	<li>Answers inquiries and guides clients on the use of the reservation system</li>
	<li>Provides feedback on the performance of the system to the Administration Group and to the system supplier</li>
	<li>Promotes the use of the Online Reservation System to the community</li>
</ul>

IV. Policy and Guidelines Monitoring

<ul>
	<li>Reviews, evaluates, and updates the CFMO Facilities and Equipment Guidebook</li>
	<li>Conducts orientations for event organizers on applicable campus rules, regulations, and protocols</li>
	<li>Reports any compliance issues to the Reservations, Events Logistics and Job Requests Section Head</li>
</ul>

V. Performs other duties that may be required by the immediate supervisor and authorized representatives.

Facilities Reservations and Logistics Officer

Summary of Work Activities and Responsibilities:

The Reservations and Logistics Assistant V provides frontline coordination and logistical support for booking inquiries, venue reservations, and guided tours of Areté. The position ensures that internal and external clients are efficiently guided through the reservation and tour process, while maintaining smooth communication with relevant campus offices and personnel involved in venue use and maintenance.

Main Duties and Responsibilities 
I. Venue Reservation and Booking Support

Receives and responds to booking inquiries and requests for the use of Areté spaces

Guides clients through submission procedures, reviewing forms for completeness, and following up on pending permits or approvals in coordination with relevant offices

Assists with onsite needs during client visits or ocular inspections, ensuring all inquiries are addressed

Gathers detailed information from clients regarding event requirements, usage timelines, and technical/logistical need

Prepares and presents a detailed summary of client requests to support evaluation and final approval by the Executive Director and/or the Artistic Director

Communicates decisions to requesting parties

II. Coordination and Logistical Support

Supports logistical preparations for events hosted at Areté, in coordination with clients, internal offices, and service providers

Reserves setup needs ensuring that technical, security, and housekeeping requirements are addressed ahead of the event

Informs the Campus Safety and Mobility Office (CSMO), Central Facilities Management Office (CFMO), and other relevant units of approved events and activities within Areté

Monitors the use of spaces during events to help ensure venue policies and guidelines are followed

Coordinates with internal units (e.g., Artistic Director’s Office, Sandbox Programs, Makerspace) regarding venue availability, ongoing activities, and overlapping space use

III. Guest Relations and Tour Coordination

Welcomes and assists guests participating in Areté programs, projects, and events

Facilitates requests for guided tours of Areté, coordinating tour schedules and ensuring a smooth experience for visitors

Acts as a consistent point of contact for prospective clients, ensuring professional handling of inquiries and feedback

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Reservations and Logistics Assistant

Full JD to be sent to shortlist.

Main Duties and Responsibilities: 
 
I. Frontline and Administrative Support

Attends to inquiries and requests from stakeholders and visitors of both the Ethics Center and the Office of the Student Activities and Formation and the Office of the Dean from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Provide support to the Dean’s various projects and initiatives, such as but not limited to, academic affairs, budget, quality assurance, marketing, School events, etc.

 
II. Logistical Support for Office Activities

Assists with the logistical support requirements for the trainings, seminars, conferences, retreats, workshops and events headed by the Ethics Center and the Office of Student Activities and Formation

Disseminates information and marketing collaterals about these programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Prepares materials, equipment, and tokens while ensuring the reservation of venues, catering, and transportation requirements

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

III. Center Management Support

Coordinates and arranges meetings, appointments, and travel arrangements of the

Executive Director

Prepares and submit annual year-end report and summary of operations

Assists in the organization of meeting presentations of the Executive Director

Draft contracts for Independent Contractors in accordance with legal and

organizational requirements

Assists in implementing the Ethics Center's marketing and admission initiatives

Maintains and updates the student tracking database for accurate and up-to-date records

Handles communication and information dissemination to relevant stakeholders and offices

IV. Student Activities and Formation Support

Assists the Director in managing the day-to-day administrative requirements and implementation of the different programs of the Office of the Student Activities and Formation and the Mulat Diwa Foundation

Drafts various documents and reports (e.g. requests for funding and endowments, Terms of Reference, CHED reports, etc.) and submits them to the Director for review and approval

Reviews accuracy and completeness of submitted project proposals, collates and submits to the Director for approval

Ensures the maintenance and proper usage of the Student Council room

Assists the Director in drafting the budget of the Student Council and Mulat Diwa Foundation by providing relevant financial data and completing the necessary documentation

Monitors expenses of the Office of Student Activities and Formation, Mulat Diwa Foundation and the Student Council Fund vis-à-vis approved budget and keeps records of all financial transaction

V. Performs other duties as may be assigned by the immediate supervisor, or any 
authorized representative

Administrative Assistant for Student Activities & Formation and the Ethics Center

Toyota Motor Philippines Corporation (TMP) is the largest automotive company in the country, with the widest vehicle line- up of 21* Toyota models. It has 71* dealers nationwide, including Lexus Manila, Inc., for its sales distribution and service centers.

TMP was incorporated on August 3, 1988 as a joint venture of the following business entities:
        GT Capital Holdings, Inc. (51%)
        Toyota Motor Corporation (34%)
        Mitsui & Co., Ltd. (15%)

TMP's head office and manufacturing plant are located inside the 82-hectare Toyota Special Economic Zone (TSEZ) in Santa Rosa City, Laguna. TSEZ is also home to a number of investors performing strategic roles in the manufacture and export of automotive products to ASEAN, Japan and other parts of the world. The Marketing Office of TMP is located at the 28th and 31st floors, GT Tower International, Makati City.

TMP currently produces the best-selling Innova and Vios. Its existing manufacturing plant has the capacity to produce over 55,000* units per year on two-shift production operations.

TMP operates with ten (10) organizational units: Marketing, Manufacturing, Production Control & Logistics, General Administration, Comptrollership, Treasury, Purchasing, Corporate Affairs, Vehicle Logistics and Affiliate Operations Support & Audit.

The company’s regular and outsourced manpower is composed of 3,695* Team Members.
—
*as of end-December 2019

Toyota Motor Philippines Corporation

Toyota Motor Philippines is looking for a Sales Admin Associate to join Toyota Motor Philippines Corporation based in our marketing base in Makati City.

A Sales Admin Associate is a member of the Sales Planning &amp; Administration Department who is responsible for monitoring, consolidating, and creating executive reports about our dealer networks retails sales and inventory, model reservations, customer inquiries, etc.

You will have direct coordination with our dealer network bridging the gap with Toyota Motor Philippines Corporation, providing, and processing the requirements of each entity.

You will also handle administrative functions by managing and coordinating our Marketing Teams office supplies, budget planning, and other functional activities.

 

Your role and responsibilities:

<ul>
	<li>KPI monitoring of vehicle sales, inquiries, reservations, and releases</li>
	<li>Preparation and consolidation of the following reports:</li>
	<li>Dealer Reports (inquiries, reservations and releases or sales)</li>
	<li>Top management reports &amp; presentation (Hoshin, Board of Directors, Excom, Dealer Conference)</li>
	<li>Annual budget requirements, consumption monitoring, and support on cost reduction activities</li>
	<li>Administrative tasks such as supplies monitoring, replenishment, and issuance, and monitoring and creation of workplace SOPs</li>
	<li>Support to company activities like safety audit &amp; monitoring, risk management audit and ISO certification</li>
</ul>

Sales Admin Associate

Aux is a B2B virtual recruitment platform that pairs support staff with business leaders around the world. We take the best talent from the Philippines and, through our rigorous screening process, match them with our network of CEOs, promising startups, and established brands such as 818 Tequila, Operam, Parrot HQ, K5 Global, etc.


We are seeking a highly skilled Senior Executive Assistant to provide top-tier support to our client’s team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, rapidly evolving startup environment. The ideal candidate is proactive, resourceful, and adept at navigating both strategic and day-to-day administrative needs.

 

Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

 

Key Responsibilities:

<ul>
	<li>Provide high-level administrative support, including:
	<ul>
		<li>Managing complex calendars</li>
		<li>Booking travel arrangements and restaurant reservations</li>
		<li>Coordinating events and team processes</li>
		<li>Processing expenses in a timely manner</li>
		<li>Drafting and managing correspondence</li>
		<li>Providing regular updates on in-flight projects</li>
	</ul>
	</li>
	<li>Develop a strong understanding of our client's operations and reflect its professionalism and charisma in written communications, especially with external stakeholders.</li>
	<li>Plan and coordinate meetings, including preparing agendas, managing logistics, and ensuring timely follow-up.</li>
	<li>Handle confidential information with the utmost professionalism and discretion.</li>
	<li>Manage special projects and initiatives as assigned by executives.</li>
	<li>Liaise with internal teams to ensure seamless communication and coordination.</li>
</ul>

Senior Executive Assistant | Work From Home

<h2>Main Duties and Responsibilities: </h2>

 

 I. Frontline Duties and Administrative Support

<ul>
	<li> Attends to office communications (incoming and outgoing) letters, memos, mails, emails
	<ul>
		<li>Manages all incoming and outgoing communications, including drafting and distributing documents, maintaining records, and addressing inquiries, while ensuring confidentiality and efficient information flow.</li>
	</ul>
	</li>
	<li>Disseminates relevant University announcements to employees under LCBA </li>
	<li>Oversees and manages the calendar, meetings, and appointment schedules of the Institute Director</li>
	<li>Oversees all coordination and logistical support for events and meetings, encompassing everything from venue setup and guest arrangements to HR-related processes and attendance management.</li>
</ul>

 II. Facilities, Supplies and Equipment Management Support 

<ul>
	<li>Oversees the physical upkeep of non-kitchen facilities, equipment and other assets and coordinates job order requests with the Central Facilities Management Office (CFMO) for repair and maintenance</li>
	<li>Ensures that non-kitchen supplies and equipment and resources are replenished, properly stored, secured and in good working condition
	<ul>
		<li>Manages inventory, oversees procurement of dining, office, and student supplies (uniforms, tool kits) by coordinating with various departments and external suppliers, and handles payment recording and import tax exemptions.</li>
	</ul>
	</li>
	<li> Maintains an established process on room/facilities reservations (except kitchens), and ensures its implementation
	<ul>
		<li>Coordinates classroom reservations for joint programs and informs relevant offices about required permits for facility use during events.</li>
	</ul>
	</li>
	<li>Coordinates with third-party personnel for schedule of cleaning of non-kitchen facilities, and monitors timely delivery of required services </li>
	<li>Assists the Institute Director in the planning and implementation of Environmental Sustainability, Occupational Safety and Health and Food Safety and Sanitation programs and practices in the Institute (coordination with CSMO) 
	<ul>
		<li>Coordinates with CSMO in ensuring that safety protocols and security processes to protect the Institute are in place and are followed</li>
	</ul>
	</li>
</ul>

 III. Financial Management Support 

<ul>
	<li>Monitors and tracks the expenses, and prepares reports vis-à-vis the approved budget of LCBA </li>
	<li>Works closely with the Institute Director in preparing the budget proposal of LCBA for the fiscal year, and initially drafts the budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.) based on the financial trends and needs</li>
	<li>Keeps financial records and expense accounts of LCBA to ensure that all financial documents are properly accounted for 
	<ul>
		<li>Coordinates with Finance and Treasurer Cluster for budget-related requests and concerns o Maintains ledgers for operational and DCB accounts of LCBA to track running balances in real time</li>
	</ul>
	</li>
	<li>Prepares and processes all financial-related transactions (e.g. purchase requests, disbursements, liquidations, reimbursements etc.) with the approval of the Institute Director </li>
</ul>

 IV. Operational Support

<ul>
	<li>
	Verifies and validates financial transactions, including invoices, receipts, and ingredient purchases against lesson plans, while also monitoring market prices and sourcing suppliers.
	</li>
	<li>
	Manages petty cash, overseeing releases and reimbursements to ensure sufficient funds for operational needs.
	</li>
</ul>

V. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.

Administrative and Operations Assistant VI

Administrative and Classroom Management Support

Serves as a liaison between students, faculty, and administrators

Oversees and manages the calendar, meeting, and appointment schedules of the Satellite Campus Director

Coordinates reservations and arrangements for faculty accommodation requirements

Prepares and processes financial documents for submission to the Central Accounting Office (CAO) (e.g., Order for checks, reimbursement and liquidation request, petty cash voucher, requisition form, budget realignment, etc.)

Monitors, liquidates, and summarizes petty cash expenditures and request for replenishment

Monitors the inventory of office supplies, books, and resources regularly to ensure that these are replenished, properly stored, and in good working condition

Orders and purchases office supplies/equipment and flags major item purchases for endorsement and approval of the Director

Prepares summary of provisional receipts for submission to the Central Accounting Office

Provides logistical support to faculty members and attends to classroom requirements (e.g., Canvas, class lists, books, etc.)

Provide support in setting-up and conducting minor troubleshooting of technology and equipment (e.g., LCD projector, microphones, etc.) required for classes particularly those related to online and flex modalities of teaching and learning

Marketing and Admissions Support

Assists and helps the Satellite Campus Director in promoting the Site’s programs to different establishments and nearby provinces:

Attends and responds to student applicants, including telephone inquiries and walk-ins

Coordinates with suppliers for production of marketing output and collaterals

Distributes marketing collaterals and sets up information sessions about the MBA programs

Organizes events for the local community that can build awareness on GSB and its programs

Schedules meetings with prospective institutional clients as well as newspaper advertisements in the local newspaper

Coordinates with the Academic Affairs Support Officer and/or the GSB Registrar’s Office on Registration and classroom management matters

Disseminates admission guidelines, requirements and administrative processes to prospective students

Coordinates schedule of entrance examinations and/or admission interviews

Compiles documents submitted by new applicants prior to taking the entrance

examination/interview and submits to the Academic Affairs Support Officer and/or the Registrar’s office in Rockwell

Assists students during enrollment, issues provisional receipts for all payment transactions, and distributes receipts for tuition fees payment to students

Monitors submission and ensures completeness of official documents once admitted into the program

Coordinates with the Academic Affairs Support Officer and/or the Assistant to the Associate Dean for Academic Affairs on the schedule of classes and faculty assignments

Requests relevant materials (e.g., modules, books, provisional receipts, registration cards, etc.) from the Makati Campus for distribution to the students

Prepares reports on student enrollment for every term

Maintains and updates a database of students and alumni of the Satellite Campus

Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives

Campus Assistant

Knowledge, Skills, and Abilities

<ul>
	<li>Substantial writing, editorial, and audio-visual skills.</li>
	<li>Intermediate to advanced skills in writing and editing content, including but not limited to news and feature articles; scripts for audio-visual projects; speeches and op-eds; social media content; and marketing materials.</li>
	<li>Proficient in writing and editing in English and/or Filipino.</li>
	<li>Substantial experience in videography and photography; advanced videography and photography skills an advantage.</li>
	<li>Experience or interest in writing about specialized topics is a major advantage. Specialized topics preferred are arts &amp; culture and science (STEM).</li>
	<li>Substantial track record in working in events and special projects.</li>
	<li>Up-to-date grasp and effective use of tools for special projects.</li>
	<li>Adept at communicating to and liaising with a range of stakeholders and audiences, both internal and external to an organization.</li>
	<li>Excellent organizational and time management skills to manage multiple priorities concurrently.</li>
	<li>Working knowledge of communications tools</li>
	<li>Proficient in using website Content Management Systems (CMS); basic knowledge of coding (HTML, CSS) is an advantage.</li>
	<li>Proficient in using social media channels such as, but not limited to, Facebook; X (Twitter); LinkedIn; YouTube; Instagram; and Tiktok.</li>
	<li>Excellent teamwork and communication skills.</li>
	<li>Must be at ease with collaborating and communicating with teammates, internal and external partners, and the public.</li>
	<li>Proficient in Mac/Windows OS, Google Workspace, Microsoft 365. Proficiency in using audio-visual editing tools (e.g., Adobe Creative Suite) is an advantage.</li>
</ul>

 

Education and Experience Requirements

<ul>
	<li>A bachelor's degree is the required minimum, preferably a degree in Marketing, Communications, Journalism, Fine/Multimedia Arts, or any related field. If not a graduate of communications-related degree, professional experience in marketing, communications, events management, or related fields can be considered.</li>
	<li>At least 3 years of professional experience in marketing, communications, media production, journalism, public relations and/or related professions with demonstrated skills in marketing, communications, social media, and/or events management.</li>
	<li>Higher education, teaching, and/or work experience in Ateneo de Manila University (most relevant) or in another Philippine Jesuit educational institution</li>
</ul>

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