The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The Reservations and Logistics Assistant V provides frontline coordination and logistical support for booking inquiries, venue reservations, and guided tours of Areté. The position ensures that internal and external clients are efficiently guided through the reservation and tour process, while maintaining smooth communication with relevant campus offices and personnel involved in venue use and maintenance.

Main Duties and Responsibilities 
I. Venue Reservation and Booking Support

Receives and responds to booking inquiries and requests for the use of Areté spaces

Guides clients through submission procedures, reviewing forms for completeness, and following up on pending permits or approvals in coordination with relevant offices

Assists with onsite needs during client visits or ocular inspections, ensuring all inquiries are addressed

Gathers detailed information from clients regarding event requirements, usage timelines, and technical/logistical need

Prepares and presents a detailed summary of client requests to support evaluation and final approval by the Executive Director and/or the Artistic Director

Communicates decisions to requesting parties

II. Coordination and Logistical Support

Supports logistical preparations for events hosted at Areté, in coordination with clients, internal offices, and service providers

Reserves setup needs ensuring that technical, security, and housekeeping requirements are addressed ahead of the event

Informs the Campus Safety and Mobility Office (CSMO), Central Facilities Management Office (CFMO), and other relevant units of approved events and activities within Areté

Monitors the use of spaces during events to help ensure venue policies and guidelines are followed

Coordinates with internal units (e.g., Artistic Director’s Office, Sandbox Programs, Makerspace) regarding venue availability, ongoing activities, and overlapping space use

III. Guest Relations and Tour Coordination

Welcomes and assists guests participating in Areté programs, projects, and events

Facilitates requests for guided tours of Areté, coordinating tour schedules and ensuring a smooth experience for visitors

Acts as a consistent point of contact for prospective clients, ensuring professional handling of inquiries and feedback

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Reservations and Logistics Assistant

Main Duties &amp; Responsibilities

<ul>
	<li>Serves as Office Receptionist
	<ul>
		<li>Handles students and visitors’ inquiries.</li>
		<li>Handles incoming &amp; outgoing calls and fax messages.</li>
	</ul>
	</li>
	<li>Assists in Office Operations
	<ul>
		<li>Coordinates with other departments, and OSCI regarding Soc Sci 13 schedules and other matters.</li>
		<li>Assists in managing various international activities of the DS, such as workshops and public lectures.</li>
		<li>Coordinates with various offices inside and outside the university (Inside: other 
		departments, programs, administrative offices, central administration offices, etc. Outside: Nongovernment organizations, different institutions, various universities, partner communities, etc)</li>
		<li>Assists faculty with Soc Sci 13 room reservation, announcements, duplication of exams, syllabi, handouts, etc.</li>
		<li>Assists the Director during Registration period (Soc Sci 13 signups)</li>
		<li>Assists the Director in preparing Soc Sci 13 course offerings, scheduling, etc.</li>
		<li>Assists the Director in preparing the budget (new equipment requests, major improvement requests, new positions requests, supplies and expenses requests &amp; monthly budget report).</li>
	</ul>
	</li>
	<li>Responsible for Logistics concerns
	<ul>
		<li>Monitors the availability of office supplies and equipment needed for Soc Sci 13 and other DS internationalization activities. Reports immediate repairs of equipment and other office facilities.</li>
		<li>Maintains cleanliness and orderliness inside the office.</li>
	</ul>
	</li>
	<li>Responsible for Office Documents
	<ul>
		<li>Processing all incoming and outgoing documents (letters, invitations, school activities, reports, etc.)</li>
		<li>Handles Soc Sci 14 students’ and office files.</li>
		<li>Route correspondence and other important documents to various offices.</li>
		<li>Handles confidential documents of the Director and faculty such as appointment contract, curriculum vitae, application, bio data form, etc.</li>
		<li>Handles practicum matters (preparing endorsement letters, evaluation forms, inquiries for names &amp; addresses of Non government organizations and institutions, etc)</li>
	</ul>
	</li>
</ul>

Office Assistant for Development Studies

Yek Yeu Merchandising, Inc is a company specializing in electrical, auxiliary,  and mechanical construction systems. We cater directly to dealers, contractors, and project developers. Our services include the supply, installation, termination, testing & commissioning, and preventive maintenance of our specialized trades which include FDAS, CCTV, ACS, BGM, BMS, Mechanical, and the like.

Yek Yeu Merchandising Inc.

<ul>
	<li>Handling incoming calls and other communications.</li>
	<li>Managing filing system.</li>
	<li>Recording information as needed.</li>
	<li>Greeting clients and visitors as needed.</li>
	<li>Updating paperwork, maintaining documents, and word processing.</li>
	<li>Helping organize and maintain office common areas.</li>
	<li>Performing general office clerk duties and errands.</li>
	<li>Organizing travel by booking accommodation and reservation needs as required.</li>
	<li>Maintaining supply inventory.</li>
	<li>Maintaining office equipment as needed.</li>
	<li>Aiding with client reception as needed.</li>
	<li>Experience as a virtual assistant.</li>
	<li>Creating, maintaining, and entering information into databases.</li>
</ul>

Office Staff Coordinator

**Full JD to be sent to shortlisted candidates

Under the supervision of the Administrative Coordinator, the Academic Program Secretary VI provides administrative and logistical assistance for the operations of the Master in Entrepreneurship (ME) Program.

Main Duties and Responsibilities

I. Program, Curriculum, and Classroom Management Support

Provides Program support by:

<ul>
	<li>Coordinating with partner institutions/resource persons for the required class/program requirements</li>
	<li>Assisting the resource person in the preparation of presentations and course materials</li>
	<li>Handling logistical arrangements (e.g., reservation of venues, preparation and setup of onsite and online classrooms, including Canvas and zoom when applicable, equipment, supplies, ordering of meals, etc.) of the Program</li>
	<li>Facilitating requests for reproducing, collating, and distributing learning/course materials to students and faculty</li>
	<li>Gathering student reports, papers, and business plans for submission to the designated faculty member and/or panelists</li>
</ul>

Collates grade submissions from faculty members and forwards them to the Office of the Registrar

Monitors student attendance during onsite and online classes, drafts and issuesreminder letters on student warnings and overcuts upon approval, and updates the Administrative Coordinator on any delinquency or violations of students during sessions

II. Records Management Support

Documents onsite and online class proceedings and reportorial requirements (e.g., student and faculty attendance, evaluation, etc.)

Files and safekeeps various academic documents (e.g., class presentation materials, student course requirements, grade submissions, etc.) and creates, updates, and maintains a database of all learning materials/ references

Monitors, and follows-up students’ submission of Program requirements (e.g., business plan proposals, research papers, etc.)

III. Office Management Support

Attends to office communications (incoming and outgoing) letters, memos, mails, and emails

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned

Serves as custodian of department keys, equipment, and office supplies

IV. Financial and Budget Support

Assists in drafting ME’s annual budget, income and expense statements and other department reports by collating pertinent information

Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program (or the ME Batch, if applicable)

Prepares, processes, and monitors financial documents for endorsement for submission to the Central Accounting Office (CAO)

Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Administrative Coordinator

Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Administrative Coordinator for approval

Assists in monitoring tuition payments per batch and acts upon any report of returned checks

V. Sales and Marketing Support

Collaborates with the GSB’s Marketing Team on sales and marketing campaigns for the ME program and responds to course inquiries

Communicates with leads to convert them to applicants

Facilitates the processing of admissions requirements of Program applicants by providing administrative and logistical support in administering examinations, scheduling of interviews, and collection of requirements processes

VI. Performs all other tasks assigned by the immediate supervisor or any authorized 
representatives

Academic Program Secretary VI

Toyota Motor Philippines Corporation (TMP) is the largest automotive company in the country, with the widest vehicle line- up of 21* Toyota models. It has 71* dealers nationwide, including Lexus Manila, Inc., for its sales distribution and service centers.

TMP was incorporated on August 3, 1988 as a joint venture of the following business entities:
        GT Capital Holdings, Inc. (51%)
        Toyota Motor Corporation (34%)
        Mitsui & Co., Ltd. (15%)

TMP's head office and manufacturing plant are located inside the 82-hectare Toyota Special Economic Zone (TSEZ) in Santa Rosa City, Laguna. TSEZ is also home to a number of investors performing strategic roles in the manufacture and export of automotive products to ASEAN, Japan and other parts of the world. The Marketing Office of TMP is located at the 28th and 31st floors, GT Tower International, Makati City.

TMP currently produces the best-selling Innova and Vios. Its existing manufacturing plant has the capacity to produce over 55,000* units per year on two-shift production operations.

TMP operates with ten (10) organizational units: Marketing, Manufacturing, Production Control & Logistics, General Administration, Comptrollership, Treasury, Purchasing, Corporate Affairs, Vehicle Logistics and Affiliate Operations Support & Audit.

The company’s regular and outsourced manpower is composed of 3,695* Team Members.
—
*as of end-December 2019

Toyota Motor Philippines Corporation

Toyota Motor Philippines is looking for a Sales Admin Associate to join Toyota Motor Philippines Corporation based in our marketing base in Makati City.

A Sales Admin Associate is a member of the Sales Planning &amp; Administration Department who is responsible for monitoring, consolidating, and creating executive reports about our dealer networks retails sales and inventory, model reservations, customer inquiries, etc.

You will have direct coordination with our dealer network bridging the gap with Toyota Motor Philippines Corporation, providing, and processing the requirements of each entity.

You will also handle administrative functions by managing and coordinating our Marketing Teams office supplies, budget planning, and other functional activities.

 

Your role and responsibilities:

<ul>
	<li>KPI monitoring of vehicle sales, inquiries, reservations, and releases</li>
	<li>Preparation and consolidation of the following reports:</li>
	<li>Dealer Reports (inquiries, reservations and releases or sales)</li>
	<li>Top management reports &amp; presentation (Hoshin, Board of Directors, Excom, Dealer Conference)</li>
	<li>Annual budget requirements, consumption monitoring, and support on cost reduction activities</li>
	<li>Administrative tasks such as supplies monitoring, replenishment, and issuance, and monitoring and creation of workplace SOPs</li>
	<li>Support to company activities like safety audit &amp; monitoring, risk management audit and ISO certification</li>
</ul>

Sales Admin Associate

<h2>Main Duties and Responsibilities: </h2>

 

 I. Frontline Duties and Administrative Support

<ul>
	<li> Attends to office communications (incoming and outgoing) letters, memos, mails, emails
	<ul>
		<li>Manages all incoming and outgoing communications, including drafting and distributing documents, maintaining records, and addressing inquiries, while ensuring confidentiality and efficient information flow.</li>
	</ul>
	</li>
	<li>Disseminates relevant University announcements to employees under LCBA </li>
	<li>Oversees and manages the calendar, meetings, and appointment schedules of the Institute Director</li>
	<li>Oversees all coordination and logistical support for events and meetings, encompassing everything from venue setup and guest arrangements to HR-related processes and attendance management.</li>
</ul>

 II. Facilities, Supplies and Equipment Management Support 

<ul>
	<li>Oversees the physical upkeep of non-kitchen facilities, equipment and other assets and coordinates job order requests with the Central Facilities Management Office (CFMO) for repair and maintenance</li>
	<li>Ensures that non-kitchen supplies and equipment and resources are replenished, properly stored, secured and in good working condition
	<ul>
		<li>Manages inventory, oversees procurement of dining, office, and student supplies (uniforms, tool kits) by coordinating with various departments and external suppliers, and handles payment recording and import tax exemptions.</li>
	</ul>
	</li>
	<li> Maintains an established process on room/facilities reservations (except kitchens), and ensures its implementation
	<ul>
		<li>Coordinates classroom reservations for joint programs and informs relevant offices about required permits for facility use during events.</li>
	</ul>
	</li>
	<li>Coordinates with third-party personnel for schedule of cleaning of non-kitchen facilities, and monitors timely delivery of required services </li>
	<li>Assists the Institute Director in the planning and implementation of Environmental Sustainability, Occupational Safety and Health and Food Safety and Sanitation programs and practices in the Institute (coordination with CSMO) 
	<ul>
		<li>Coordinates with CSMO in ensuring that safety protocols and security processes to protect the Institute are in place and are followed</li>
	</ul>
	</li>
</ul>

 III. Financial Management Support 

<ul>
	<li>Monitors and tracks the expenses, and prepares reports vis-à-vis the approved budget of LCBA </li>
	<li>Works closely with the Institute Director in preparing the budget proposal of LCBA for the fiscal year, and initially drafts the budget reports (e.g. supplies and expenses, new equipment, minor and major improvement, etc.) based on the financial trends and needs</li>
	<li>Keeps financial records and expense accounts of LCBA to ensure that all financial documents are properly accounted for 
	<ul>
		<li>Coordinates with Finance and Treasurer Cluster for budget-related requests and concerns o Maintains ledgers for operational and DCB accounts of LCBA to track running balances in real time</li>
	</ul>
	</li>
	<li>Prepares and processes all financial-related transactions (e.g. purchase requests, disbursements, liquidations, reimbursements etc.) with the approval of the Institute Director </li>
</ul>

 IV. Operational Support

<ul>
	<li>
	Verifies and validates financial transactions, including invoices, receipts, and ingredient purchases against lesson plans, while also monitoring market prices and sourcing suppliers.
	</li>
	<li>
	Manages petty cash, overseeing releases and reimbursements to ensure sufficient funds for operational needs.
	</li>
</ul>

V. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative.

Administrative and Operations Assistant VI

Administrative and Classroom Management Support

Serves as a liaison between students, faculty, and administrators

Oversees and manages the calendar, meeting, and appointment schedules of the Satellite Campus Director

Coordinates reservations and arrangements for faculty accommodation requirements

Prepares and processes financial documents for submission to the Central Accounting Office (CAO) (e.g., Order for checks, reimbursement and liquidation request, petty cash voucher, requisition form, budget realignment, etc.)

Monitors, liquidates, and summarizes petty cash expenditures and request for replenishment

Monitors the inventory of office supplies, books, and resources regularly to ensure that these are replenished, properly stored, and in good working condition

Orders and purchases office supplies/equipment and flags major item purchases for endorsement and approval of the Director

Prepares summary of provisional receipts for submission to the Central Accounting Office

Provides logistical support to faculty members and attends to classroom requirements (e.g., Canvas, class lists, books, etc.)

Provide support in setting-up and conducting minor troubleshooting of technology and equipment (e.g., LCD projector, microphones, etc.) required for classes particularly those related to online and flex modalities of teaching and learning

Marketing and Admissions Support

Assists and helps the Satellite Campus Director in promoting the Site’s programs to different establishments and nearby provinces:

Attends and responds to student applicants, including telephone inquiries and walk-ins

Coordinates with suppliers for production of marketing output and collaterals

Distributes marketing collaterals and sets up information sessions about the MBA programs

Organizes events for the local community that can build awareness on GSB and its programs

Schedules meetings with prospective institutional clients as well as newspaper advertisements in the local newspaper

Coordinates with the Academic Affairs Support Officer and/or the GSB Registrar’s Office on Registration and classroom management matters

Disseminates admission guidelines, requirements and administrative processes to prospective students

Coordinates schedule of entrance examinations and/or admission interviews

Compiles documents submitted by new applicants prior to taking the entrance

examination/interview and submits to the Academic Affairs Support Officer and/or the Registrar’s office in Rockwell

Assists students during enrollment, issues provisional receipts for all payment transactions, and distributes receipts for tuition fees payment to students

Monitors submission and ensures completeness of official documents once admitted into the program

Coordinates with the Academic Affairs Support Officer and/or the Assistant to the Associate Dean for Academic Affairs on the schedule of classes and faculty assignments

Requests relevant materials (e.g., modules, books, provisional receipts, registration cards, etc.) from the Makati Campus for distribution to the students

Prepares reports on student enrollment for every term

Maintains and updates a database of students and alumni of the Satellite Campus

Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives

Campus Assistant

Knowledge, Skills, and Abilities

<ul>
	<li>Substantial writing, editorial, and audio-visual skills.</li>
	<li>Intermediate to advanced skills in writing and editing content, including but not limited to news and feature articles; scripts for audio-visual projects; speeches and op-eds; social media content; and marketing materials.</li>
	<li>Proficient in writing and editing in English and/or Filipino.</li>
	<li>Substantial experience in videography and photography; advanced videography and photography skills an advantage.</li>
	<li>Experience or interest in writing about specialized topics is a major advantage. Specialized topics preferred are arts &amp; culture and science (STEM).</li>
	<li>Substantial track record in working in events and special projects.</li>
	<li>Up-to-date grasp and effective use of tools for special projects.</li>
	<li>Adept at communicating to and liaising with a range of stakeholders and audiences, both internal and external to an organization.</li>
	<li>Excellent organizational and time management skills to manage multiple priorities concurrently.</li>
	<li>Working knowledge of communications tools</li>
	<li>Proficient in using website Content Management Systems (CMS); basic knowledge of coding (HTML, CSS) is an advantage.</li>
	<li>Proficient in using social media channels such as, but not limited to, Facebook; X (Twitter); LinkedIn; YouTube; Instagram; and Tiktok.</li>
	<li>Excellent teamwork and communication skills.</li>
	<li>Must be at ease with collaborating and communicating with teammates, internal and external partners, and the public.</li>
	<li>Proficient in Mac/Windows OS, Google Workspace, Microsoft 365. Proficiency in using audio-visual editing tools (e.g., Adobe Creative Suite) is an advantage.</li>
</ul>

 

Education and Experience Requirements

<ul>
	<li>A bachelor's degree is the required minimum, preferably a degree in Marketing, Communications, Journalism, Fine/Multimedia Arts, or any related field. If not a graduate of communications-related degree, professional experience in marketing, communications, events management, or related fields can be considered.</li>
	<li>At least 3 years of professional experience in marketing, communications, media production, journalism, public relations and/or related professions with demonstrated skills in marketing, communications, social media, and/or events management.</li>
	<li>Higher education, teaching, and/or work experience in Ateneo de Manila University (most relevant) or in another Philippine Jesuit educational institution</li>
</ul>

Kalibrr Job Search

Reservations and Logistics Assistant

Office Assistant for Development Studies

Office Staff Coordinator

Academic Program Secretary VI

Sales Admin Associate

Administrative and Operations Assistant VI

Campus Assistant

Campus Assistant

Communications Officer