Yek Yeu Merchandising, Inc is a company specializing in electrical, auxiliary,  and mechanical construction systems. We cater directly to dealers, contractors, and project developers. Our services include the supply, installation, termination, testing & commissioning, and preventive maintenance of our specialized trades which include FDAS, CCTV, ACS, BGM, BMS, Mechanical, and the like.

Yek Yeu Merchandising Inc.

<ul>
	<li>Handling incoming calls and other communications.</li>
	<li>Managing filing system.</li>
	<li>Recording information as needed.</li>
	<li>Greeting clients and visitors as needed.</li>
	<li>Updating paperwork, maintaining documents, and word processing.</li>
	<li>Helping organize and maintain office common areas.</li>
	<li>Performing general office clerk duties and errands.</li>
	<li>Organizing travel by booking accommodation and reservation needs as required.</li>
	<li>Maintaining supply inventory.</li>
	<li>Maintaining office equipment as needed.</li>
	<li>Aiding with client reception as needed.</li>
	<li>Experience as a virtual assistant.</li>
	<li>Creating, maintaining, and entering information into databases.</li>
</ul>

Office Staff Coordinator

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities

<ul>
	<li>Under the Supervision of the AV Services and Equipment Management Section Head, the AV Technician II monitors the implementation of AV services as well as performs AV Tasks.</li>
	<li>This position also provides AV-related services to stakeholders across all University Campuses according to the standards set for the section.</li>
</ul>

Main Duties and Responsibilities;

AV Services and Administration

<ul>
	<li>Informs the team of equipment and service requirements of stakeholders</li>
	<li>Assigns AV Assistants in his/her zone to provide service to requesting stakeholders</li>
	<li>Leads the team in arranging AV rooms and equipment and in delivering services to stakeholders.</li>
</ul>

AV Services Implementation

<ul>
	<li>Regulates the use of lecture halls,audio visual rooms. auditorium, classrooms seminar rooms assigned and all equipment therein</li>
	<li>Implemetns requests of stakeholders in preparing, setting up, and operating AV equipment. (e.g, projector, computer osund system, camera and lights)</li>
	<li>Checks room and equipment after office hours or overtime use</li>
	<li>Equipment Lending</li>
	<li>Administers, AV equipment lending by checking information in form, verifying online reservation and recording information in equipment logbook</li>
	<li>Checks equipment logbook and lists all names of faculty and students with unreturned or lapsing return dates for borrowed equipment, and forwards these to the Department of Office of Student Services for issuance of reminders</li>
	<li>Inspects condition of equipment before and after lending</li>
</ul>

Preventive Maintenance

<ul>
	<li>Instructs AV Assistant on reparing and cleaning AV equipment as needed.</li>
	<li>Cleans and repairs equipment.</li>
	<li>Knowledge, Skills and Abilities</li>
</ul>

Knowledge:

Administrative: Knowledge of administrative and office procedures and systems such as word processing, managing files and records,stenography and transcriptions

Customer and Personal Service

Mechanical

Skills:

Time Management

Management of Material Resources

Coordination

AV Technician

Summary of Work Activities and Responsibilities:

The Student Records Assistant V supports the Office’s operations by implementing a records management process for student records of the Ateneo Grade School. The position also assists in the utilization of Student Information System (SIS).

Main Duties and Responsibilities:

I. Student Records Management Support

<ul>
	<li>Ensures digital and physical student records are properly stored, organized, and secured, in coordination with the Office of Admission and Aid (OAA)</li>
	<li>Maintains student records, ensuring regular archiving, proper tagging, and secure handling of data, in accordance with office protocols and data protection standards</li>
	<li>Implements file-naming conventions of information, documents, and data of the Office</li>
	<li>Regularly backs up digital records</li>
	<li>Handles turnover of student files to the Junior High School, Higher Education – Loyola Schools, and University Archives, ensuring that all required documentation is included and accurately transferred</li>
	<li>Prepares documents/ records for turnover, ensuring that all files are systematically categorized, clearly labeled, and easily accessible for retrieval</li>
	<li>Follows preventive measures to eliminate the risk of lost or misplaced documents, such as regular checks, clear filing procedures, and prompt reporting of any discrepancies</li>
	<li>Coordinates closely with the relevant offices/ school units to ensure smooth turnover of files</li>
</ul>

II. Student Information System Support

<ul>
	<li>Manages the Student Information System (SIS) (e.g., Edusuite) by processing user roles, configures notification templates, and ensures proper access control and other tasks related to the use of the SIS</li>
	<li>Adds necessary fields in the student profile and creates grading components and new transmutation tables, templates, and default values for academic and non-academic grading</li>
	<li>Configures the system for the upcoming academic year, ensuring all relevant information, such as courses, sections, and student data, is properly set up</li>
	<li>Facilitates the automatic promotion of students to their appropriate grade levels in the system, ensuring that their records and class assignments are updated accordingly</li>
	<li>Generates reports from the SIS, as needed</li>
	<li>Inputs newly available classrooms and facilities, ensuring accurate room allocation for scheduling/reservation and class assignments</li>
	<li>Generates class sections and compiles accurate class lists, while configuring score sheets and grading views to ensure smooth tracking and assessment of student performance</li>
	<li>Manages faculty members in the SIS, encodes their teaching assignments, and configures the appropriate settings and privileges</li>
	<li>Assists students and faculty with account activation and address queries and concerns related to account access</li>
	<li>Coordinates with Digital Information and Technology Services (DITS) cluster regarding management of password resets for students' email accounts and Microsoft 365 student accounts</li>
	<li>Serves as the main point of contact for the office in SIS-related projects, ensuring effective communication with all stakeholders and service providers (e.g. Edusuite, Student 360, etc.)</li>
	<li>Provides the necessary data for project completion (e.g. process flows, student data, etc.)</li>
	<li>Liaises between the Office and DITS regarding project requirements, logistics, timelines, etc.</li>
</ul>

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Records Assistant

Full JD to be sent to shortlist.

Main Duties and Responsibilities: 
 
I. Frontline and Administrative Support

Attends to inquiries and requests from stakeholders and visitors of both the Ethics Center and the Office of the Student Activities and Formation and the Office of the Dean from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Provide support to the Dean’s various projects and initiatives, such as but not limited to, academic affairs, budget, quality assurance, marketing, School events, etc.

 
II. Logistical Support for Office Activities

Assists with the logistical support requirements for the trainings, seminars, conferences, retreats, workshops and events headed by the Ethics Center and the Office of Student Activities and Formation

Disseminates information and marketing collaterals about these programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Prepares materials, equipment, and tokens while ensuring the reservation of venues, catering, and transportation requirements

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

III. Center Management Support

Coordinates and arranges meetings, appointments, and travel arrangements of the

Executive Director

Prepares and submit annual year-end report and summary of operations

Assists in the organization of meeting presentations of the Executive Director

Draft contracts for Independent Contractors in accordance with legal and

organizational requirements

Assists in implementing the Ethics Center's marketing and admission initiatives

Maintains and updates the student tracking database for accurate and up-to-date records

Handles communication and information dissemination to relevant stakeholders and offices

IV. Student Activities and Formation Support

Assists the Director in managing the day-to-day administrative requirements and implementation of the different programs of the Office of the Student Activities and Formation and the Mulat Diwa Foundation

Drafts various documents and reports (e.g. requests for funding and endowments, Terms of Reference, CHED reports, etc.) and submits them to the Director for review and approval

Reviews accuracy and completeness of submitted project proposals, collates and submits to the Director for approval

Ensures the maintenance and proper usage of the Student Council room

Assists the Director in drafting the budget of the Student Council and Mulat Diwa Foundation by providing relevant financial data and completing the necessary documentation

Monitors expenses of the Office of Student Activities and Formation, Mulat Diwa Foundation and the Student Council Fund vis-à-vis approved budget and keeps records of all financial transaction

V. Performs other duties as may be assigned by the immediate supervisor, or any 
authorized representative

Administrative Assistant for Student Activities & Formation and the Ethics Center

Full JD to be sent to shortlist.

Main Duties and Responsibilities: 
 
I. Frontline and Administrative Support

Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions while observing appropriate confidentiality and discretion

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Serves as the main custodian for all office equipment, supplies, vehicles, and all other office resources

II. Office Management Support

Oversees the work calendar and appointments of the Dean by coordinating the meeting schedules as approved by the Dean

Handles the attendance monitoring of employees which includes absences, leaves and tardiness records

Collects and summarizes relevant data gathered from meetings to support the decision-making process of the Associate Dean and Dean

Coordinates students’ request for certificates and other documents subject for Dean’s signature and approval

Assists the Office of the Dean and the Strategic and Quality Assurance Team in the implementation of its quality assurance and accreditation initiatives through the collection and verification of data, documentation and information dissemination

Coordinates with various offices in obtaining and gathering data while ensuring integrity and confidentiality at all times with the Data Protection Policy of the University

Disseminates information and regularly updates stakeholders on the latest reports, key performance indicators, and developments related to the University’s strategies, rankings, and accreditation standings

Tracks and follows up on data submission from various units to ensure timely delivery, completeness and accuracy of required information ensuring compliance with internal timelines and external accreditation deadlines

Assists in monitoring developments in local and international accreditation bodies such as CHED, identifying areas for process improvements

III. Logistical Support for Office Activities 
• Drafts and disseminates information, marketing collaterals, memoranda, and office 
communications about the school’s programs and activities through the website, 
email, and/or print channels, and addresses inquiries accordingly 
• Prepares materials, equipment, and tokens while ensuring the reservation of 
venues/conference rooms, catering, and transportation requirements 
• Monitors event attendance and prepares detailed reports to track participant turnout 
and engagement 
• Processes financial arrangements with external vendors such as cash advances, 
reimbursements, liquidation, and payments

IV. Budget and Financial Support

Assists the Dean in preparing the budget proposal of the department for the fiscal year by initially drafting the budget reports based on their financial trends and needs

Drafts, submits, and tracks financial reports, including petty cash funds, liquidation reports, reimbursements, financial status, and expense monitoring vis-à-vis the approved office budget

Maintains and securely stores the financial records of office transactions

Assists the Dean in compiling materials and documents required for submission during the budget season

V. Performs other work-related tasks as may be required by the immediate 
supervisor and authorized representative

Administrative Assistant for the Dean

Aux is a B2B virtual recruitment platform that pairs support staff with business leaders around the world. We take the best talent from the Philippines and, through our rigorous screening process, match them with our network of CEOs, promising startups, and established brands such as 818 Tequila, Operam, Parrot HQ, K5 Global, etc.


We are looking for an experienced Executive Travel Coordinator to manage travel for our client's esteemed clientele. You will support the team in handling all travel arrangements, including flights, ground transportation, and hotel bookings. A strong understanding of the airline industry and travel documentation is a must. The ideal candidate will demonstrate excellent organizational, communication, multitasking, and problem-solving skills to navigate the dynamic travel landscape.

 

Estimated salary range: The salary for this position has not been finalized yet but ranges from P35,000-40,000/month. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.

 

Responsibilities

<ul>
	<li>Managing daily schedule; adapting as needed and effectively communicating changes to all parties</li>
	<li>Prioritize workflow and schedule, by planning out and directly supporting task completion</li>
	<li>Manage action item list</li>
	<li>Update and maintain our CRM, Zoho</li>
	<li>Search and compare available travel and hotel accommodations to identify the best option for that client, while ensuring we are always quoting rates at or below online/public rates, never above.</li>
	<li>When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservations as requested</li>
	<li>Prepare travel itineraries in AXUS</li>
	<li>Obtains approval from leadership for travel requests and expenses that exceed established limits</li>
	<li>Advise travelers of and assist with any need for specialized travel documents such as visas or passports</li>
	<li>Assist with company reimbursement invoices</li>
	<li>Perform other related duties as assigned</li>
</ul>

Executive Travel Coordinator | Work From Home

Laudato Si’ Project Staff / Administrative Assistant Tasks and Duties 
1. Budget monitoring and facilitation of Laudato Si’-related financial requests and transactions

<ul>
	<li>Helps the Laudato Si’ Coordinator keep track of / monitor the proper and judicious use of the approved Laudato Si’ budgets across the different projects and initiatives</li>
	<li>Keeps an accurate record of all incoming and outgoing Laudato Si’ financial requests and expenses</li>
	<li>Helps process financial requests and transactions for the various Laudato Si’ projects and initiatives in coordination with the different project implementers (individuals/offices in charge)</li>
	<li>Assists in reviewing all Laudato Si’ financial requests and transactions for approval of the Laudato Si’ Coordinator</li>
</ul>

2. Back-end/Secretariat Support for Laudato Si’-related meetings, events, and activities

<ul>
	<li>Helps set appointments and meetings for the Laudato Si’ Coordinator and Council</li>
	<li>Attends to the logistical preparations and needs for Laudato Si’ meetings and activities (i.e., Food orders, Venue reservations, etc.) and coordinates with other support offices as needed (e.g., CFMO)</li>
	<li>Handles documentation and preparation of minutes for Laudato Si’ meetings and discussions</li>
	<li>Keeps an organized record of all Laudato Si’ documents, files, and communications</li>
	<li>Helps the Laudato Si’ Coordinator in the preparation of needed documents, materials, and presentations (e.g Handouts, Slide Decks etc.) for meetings and other related activities</li>
</ul>

3. Assists with Communications and Public Relations (Comm and PR) for Laudato Si’

<ul>
	<li>Helps in the creation of Laudato Si’ promotional materials (e.g. videos, digital posters) for email and social media blasts, for approval of the Laudato Si Coordinator</li>
	<li>Helps in monitoring the Laudato Si’ email account and handles official announcements or responds to queries as needed, in consultation with the Laudato Si Coordinator</li>
	<li>Helps coordinate with UMCO when needed, for any Laudato Si’-related Comm and PR matters</li>
	<li>Prepares drafts of Laudato Si’ Reports (written and audio-visual)</li>
</ul>

Administrative Assistant | Laudato Si'

Main Duties and Responsibilities

 
I. Administrative and Classroom Management Support

<ul>
	<li>Serves as a liaison between students, faculty, and administrators</li>
	<li>Oversees and manages the calendar, meeting, and appointment schedules of the Satellite Campus Director</li>
	<li>Coordinates reservations and arrangements for faculty accommodation requirements</li>
	<li>Prepares and processes financial documents for submission to the Central Accounting Office (CAO) (e.g., Order for checks, reimbursement and liquidation request, petty cash voucher, requisition form, budget realignment, etc.)</li>
	<li>Monitors, liquidates, and summarizes petty cash expenditures and request for replenishment</li>
	<li>Monitors the inventory of office supplies, books, and resources regularly to ensure that these are replenished, properly stored, and in good working condition</li>
	<li>Orders and purchases office supplies/equipment and flags major item purchases for endorsement and approval of the Director</li>
	<li>Prepares summary of provisional receipts for submission to the Central Accounting Office</li>
	<li>Provides logistical support to faculty members and attends to classroom requirements (e.g., Canvas, class lists, books, etc.)</li>
	<li>Provide support in setting-up and conducting minor troubleshooting of technology and equipment (e.g., LCD projector, microphones, etc.) required for classes particularly those related to online and flex modalities of teaching and learning</li>
</ul>

II. Marketing and Admissions Support

<ul>
	<li>Assists and helps the Satellite Campus Director in promoting the Site’s programs to different establishments and nearby provinces:</li>
	<li>Attends and responds to student applicants, including telephone inquiries and walk-ins</li>
	<li>Coordinates with suppliers for production of marketing output and collaterals</li>
	<li>Distributes marketing collaterals and sets up information sessions about the MBA programs</li>
	<li>Organizes events for the local community that can build awareness on GSB and its programs</li>
	<li>Schedules meetings with prospective institutional clients as well as newspaper advertisements in the local newspaper</li>
	<li>Coordinates with the Academic Affairs Support Officer and/or the GSB Registrar’s Office on Registration and classroom management matters</li>
	<li>Disseminates admission guidelines, requirements and administrative processes to prospective students</li>
	<li>Coordinates schedule of entrance examinations and/or admission interviews</li>
	<li>Compiles documents submitted by new applicants prior to taking the entrance</li>
	<li>examination/interview and submits to the Academic Affairs Support Officer and/or the Registrar’s office in Rockwell</li>
	<li>Assists students during enrollment, issues provisional receipts for all payment transactions, and distributes receipts for tuition fees payment to students</li>
	<li>Monitors submission and ensures completeness of official documents once admitted into the program</li>
	<li>Coordinates with the Academic Affairs Support Officer and/or the Assistant to the Associate Dean for Academic Affairs on the schedule of classes and faculty assignments</li>
	<li>Requests relevant materials (e.g., modules, books, provisional receipts, registration cards, etc.) from the Makati Campus for distribution to the students</li>
	<li>Prepares reports on student enrollment for every term</li>
	<li>Maintains and updates a database of students and alumni of the Satellite Campus</li>
</ul>

III. Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives

Program Site Assistant | Clark

Administrative and Classroom Management Support

Serves as a liaison between students, faculty, and administrators

Oversees and manages the calendar, meeting, and appointment schedules of the Satellite Campus Director

Coordinates reservations and arrangements for faculty accommodation requirements

Prepares and processes financial documents for submission to the Central Accounting Office (CAO) (e.g., Order for checks, reimbursement and liquidation request, petty cash voucher, requisition form, budget realignment, etc.)

Monitors, liquidates, and summarizes petty cash expenditures and request for replenishment

Monitors the inventory of office supplies, books, and resources regularly to ensure that these are replenished, properly stored, and in good working condition

Orders and purchases office supplies/equipment and flags major item purchases for endorsement and approval of the Director

Prepares summary of provisional receipts for submission to the Central Accounting Office

Provides logistical support to faculty members and attends to classroom requirements (e.g., Canvas, class lists, books, etc.)

Provide support in setting-up and conducting minor troubleshooting of technology and equipment (e.g., LCD projector, microphones, etc.) required for classes particularly those related to online and flex modalities of teaching and learning

Marketing and Admissions Support

Assists and helps the Satellite Campus Director in promoting the Site’s programs to different establishments and nearby provinces:

Attends and responds to student applicants, including telephone inquiries and walk-ins

Coordinates with suppliers for production of marketing output and collaterals

Distributes marketing collaterals and sets up information sessions about the MBA programs

Organizes events for the local community that can build awareness on GSB and its programs

Schedules meetings with prospective institutional clients as well as newspaper advertisements in the local newspaper

Coordinates with the Academic Affairs Support Officer and/or the GSB Registrar’s Office on Registration and classroom management matters

Disseminates admission guidelines, requirements and administrative processes to prospective students

Coordinates schedule of entrance examinations and/or admission interviews

Compiles documents submitted by new applicants prior to taking the entrance

examination/interview and submits to the Academic Affairs Support Officer and/or the Registrar’s office in Rockwell

Assists students during enrollment, issues provisional receipts for all payment transactions, and distributes receipts for tuition fees payment to students

Monitors submission and ensures completeness of official documents once admitted into the program

Coordinates with the Academic Affairs Support Officer and/or the Assistant to the Associate Dean for Academic Affairs on the schedule of classes and faculty assignments

Requests relevant materials (e.g., modules, books, provisional receipts, registration cards, etc.) from the Makati Campus for distribution to the students

Prepares reports on student enrollment for every term

Maintains and updates a database of students and alumni of the Satellite Campus

Performs other office-related tasks as may be assigned by immediate supervisor or authorized representatives

Kalibrr Job Search