Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The AV Technician I implements AV services such as setting up of the room and AV equipment as well as lending of AV equipment to faculty and students. He/she also implements inventory and preventive maintenance of AV equipment. 

 
This position also provides AV-related services to stakeholders across all University campuses (i.e., Loyola, Ortigas, Salcedo, and Rockwell) according to the standards set for the Section.

Main Duties and Responsibilities

I. Audio Visual Services Implementation

Regulates the use of lecture halls, audio visual rooms, auditorium, classrooms, conference room, seminar rooms, church, chapel, theater covered court assigned, and all equipment therein

Implements request of stakeholders in preparing, setting up, and operating AV equipment (e.g., projector, computer sound system, camera, lights) and checks rooms and equipment every after use

Resolves received AV-related problems within his/her assigned zone

Monitors online reservation of events and equipment requested by the Reservations, Event Logistics, and Job Requests Section for required AV equipment and assistance

Guides and assists students and faculty when using the paging system

II. Equipment Lending

Administers AV equipment lending by checking information in form, verifying online reservation, and recording information in equipment logbook

Checks the equipment logbook and lists all names of faculty and students with unreturned or lapsing return due dates for borrowed equipment, and forwards these to the Department or Office of Student Services for issuance of reminders

Inspects condition of equipment before and after lending

III. Preventive Maintenance and Inventory

Cleans and repairs equipment as part of preventive maintenance

Conducts inventory of equipment in his/her designated zone

Conducts routine checks of public address system for paging, emergency situations, and bells to ensure proper program operation

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

AV Technician I

Full JD to be sent to shortlist.

Main Duties and Responsibilities: 
 
I. Frontline and Administrative Support

Attends to inquiries and requests from stakeholders and visitors of both the Ethics Center and the Office of the Student Activities and Formation and the Office of the Dean from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned

Receives and records office correspondences and communication materials and carries out appropriate actions

Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner

Provide support to the Dean’s various projects and initiatives, such as but not limited to, academic affairs, budget, quality assurance, marketing, School events, etc.

 
II. Logistical Support for Office Activities

Assists with the logistical support requirements for the trainings, seminars, conferences, retreats, workshops and events headed by the Ethics Center and the Office of Student Activities and Formation

Disseminates information and marketing collaterals about these programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly

Prepares materials, equipment, and tokens while ensuring the reservation of venues, catering, and transportation requirements

Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments

III. Center Management Support

Coordinates and arranges meetings, appointments, and travel arrangements of the

Executive Director

Prepares and submit annual year-end report and summary of operations

Assists in the organization of meeting presentations of the Executive Director

Draft contracts for Independent Contractors in accordance with legal and

organizational requirements

Assists in implementing the Ethics Center's marketing and admission initiatives

Maintains and updates the student tracking database for accurate and up-to-date records

Handles communication and information dissemination to relevant stakeholders and offices

IV. Student Activities and Formation Support

Assists the Director in managing the day-to-day administrative requirements and implementation of the different programs of the Office of the Student Activities and Formation and the Mulat Diwa Foundation

Drafts various documents and reports (e.g. requests for funding and endowments, Terms of Reference, CHED reports, etc.) and submits them to the Director for review and approval

Reviews accuracy and completeness of submitted project proposals, collates and submits to the Director for approval

Ensures the maintenance and proper usage of the Student Council room

Assists the Director in drafting the budget of the Student Council and Mulat Diwa Foundation by providing relevant financial data and completing the necessary documentation

Monitors expenses of the Office of Student Activities and Formation, Mulat Diwa Foundation and the Student Council Fund vis-à-vis approved budget and keeps records of all financial transaction

V. Performs other duties as may be assigned by the immediate supervisor, or any 
authorized representative

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Attention to Detail

This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action

Hiring employees that can accurately follow written steps and processes ensures two things--consistent output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Written)

This test unit measures the ability to listen, understand, and follow a set of spoken instructions and remember the important details for implementation

Hiring employees that can accurately follow steps and processes dictated verbally ensures two things--same output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Verbal)

Administrative Assistant for Student Activities & Formation and the Ethics Center

Toyota Motor Philippines Corporation (TMP) is the largest automotive company in the country, with the widest vehicle line- up of 21* Toyota models. It has 71* dealers nationwide, including Lexus Manila, Inc., for its sales distribution and service centers.

TMP was incorporated on August 3, 1988 as a joint venture of the following business entities:
        GT Capital Holdings, Inc. (51%)
        Toyota Motor Corporation (34%)
        Mitsui & Co., Ltd. (15%)

TMP's head office and manufacturing plant are located inside the 82-hectare Toyota Special Economic Zone (TSEZ) in Santa Rosa City, Laguna. TSEZ is also home to a number of investors performing strategic roles in the manufacture and export of automotive products to ASEAN, Japan and other parts of the world. The Marketing Office of TMP is located at the 28th and 31st floors, GT Tower International, Makati City.

TMP currently produces the best-selling Innova and Vios. Its existing manufacturing plant has the capacity to produce over 55,000* units per year on two-shift production operations.

TMP operates with ten (10) organizational units: Marketing, Manufacturing, Production Control & Logistics, General Administration, Comptrollership, Treasury, Purchasing, Corporate Affairs, Vehicle Logistics and Affiliate Operations Support & Audit.

The company’s regular and outsourced manpower is composed of 3,695* Team Members.
—
*as of end-December 2019

Toyota Motor Philippines Corporation

Toyota Motor Philippines is looking for a Sales Admin Associate to join Toyota Motor Philippines Corporation based in our marketing base in Makati City.

A Sales Admin Associate is a member of the Sales Planning &amp; Administration Department who is responsible for monitoring, consolidating, and creating executive reports about our dealer networks retails sales and inventory, model reservations, customer inquiries, etc.

You will have direct coordination with our dealer network bridging the gap with Toyota Motor Philippines Corporation, providing, and processing the requirements of each entity.

You will also handle administrative functions by managing and coordinating our Marketing Teams office supplies, budget planning, and other functional activities.

 

Your role and responsibilities:

<ul>
	<li>KPI monitoring of vehicle sales, inquiries, reservations, and releases</li>
	<li>Preparation and consolidation of the following reports:</li>
	<li>Dealer Reports (inquiries, reservations and releases or sales)</li>
	<li>Top management reports &amp; presentation (Hoshin, Board of Directors, Excom, Dealer Conference)</li>
	<li>Annual budget requirements, consumption monitoring, and support on cost reduction activities</li>
	<li>Administrative tasks such as supplies monitoring, replenishment, and issuance, and monitoring and creation of workplace SOPs</li>
	<li>Support to company activities like safety audit &amp; monitoring, risk management audit and ISO certification</li>
</ul>

Sales Admin Associate

CIIT College of Arts and Technology

Want to help make a difference?
CIIT seeks to revolutionize Philippine education by putting industry-based + student-centered learning + affordable in the same sentence. We are looking for awesome people with a passion for sharing knowledge and empowering others to turn their own passions into a career. It also means working with others who have similar goals, a team with a shared desire to innovate in the education space, and non-traditional management that is committed to pushing boundaries in order to close the skill gap between education and industry. Help us in building the future of Philippine Education.

CIIT College of Arts and Technology

<ul>
	<li>Classify and catalog library materials using standard systems; maintain and update bibliographic records in the library system (KOHA)</li>
	<li>Ensure online resources and digital subscriptions are up-to-date and accessible.</li>
	<li>Support inventory checks and assist in managing new acquisitions and participate in acquisition meetings</li>
	<li>Assist students, faculty, and staff in locating and utilizing LRC resources, and recommend materials aligned with their academic needs and interests.</li>
	<li>Handle book circulation and equipment lending services and conduct orientation sessions for new students and faculty.</li>
	<li>Maintain cleanliness, safety, and order in all library areas and monitor use of study spaces and ensure proper reservations.</li>
	<li>Help develop and implement library policies and procedures.</li>
	<li>Manage library communications, including social media and inquiries.</li>
	<li>Assist in the development and continuous improvement of the CIIT Archive Project.</li>
	<li>Maintain and update the Student Works Digital Archive with curated outputs such as theses, capstones, and course output/projects/.</li>
</ul>

School Librarian

The Administrative Assistant IV supports the day-to-day operations of the Confucius Institute by providing frontline, administrative, and logistical services.

Main Duties and Responsibilities 
I. Frontline and Secretarial Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels regarding academic matters (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Prepares, routes, and ensures the safekeeping of office correspondence, memoranda, certificates and announcements</li>
	<li>Attends and takes minutes of meetings and documentation of events, activities and classes 
	 </li>
</ul>

II. Resource Management Support

<ul>
	<li>Monitors office supplies, learning materials, and equipment, and requests replenishment as needed to ensure availability</li>
	<li>Ensures office facilities and equipment are kept in good condition by coordinating with the Central Facilities Management Office (CFMO) and third-party service providers for repairs and maintenance</li>
	<li>Monitors and tracks the borrowing and return of books, materials, and equipment 
	 </li>
</ul>

III. Student and Faculty Support

<ul>
	<li>Assists in class enrollment processes as needed by receiving and recording student applications, encoding enrollment data, and organizing related files</li>
	<li>Assists in processing faculty loading assignments by drafting schedules based on inputs from the faculty and the Director, and updating assignment records as needed</li>
	<li>Assists in the evaluation of faculty by distributing, gathering and summarizing the evaluation results for submission to the Director 
	 </li>
</ul>

IV. Coordination and Logistical Support

<ul>
	<li>Provides logistical assistance for classes, programs, and events, including venue reservations, materials preparation, and reception/registration</li>
	<li>Assists in the promotion of Institute programs and classes through the dissemination of marketing materials through social media and other communications platforms in coordination with the University Marketing and Communications Office (UMCO) 
	 </li>
</ul>

V. Data and Records Management Support

<ul>
	<li>Ensures records of office operations, borrowing logs, and program-related files are accurate, updated and are stored properly 
	 </li>
</ul>

VI. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative 
 
 
Knowledge, Skills, and Abilities: 
• Administrative Support: Knowledge of office procedures, systems, and tools such as word processing, file and records management, form preparation, and standard workplace practices 
• Communication Skills: Ability to communicate clearly with students, faculty and other visitors through various communication channels 
• Technological Savvy: Demonstrates competency in Microsoft Office, Google Workspace, basic database management, and internet-based applications 
• Time Management: Ability to plan, prioritize, and manage time and resources efficiently to meet deadlines and handle multiple tasks 
• Coordination Skills: Ability to proactively coordinate, and manage actions in relation to others 
• Records Management: Ability to systematically organize, maintain, and safeguard office and program-related records throughout their lifecycle 
• Attention to Detail: Ensures accuracy and precision in documentation, communication, and monitoring of office and program activities 
• Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details 
• Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention

Kalibrr Job Search

AV Technician I

Administrative Assistant for Student Activities & Formation and the Ethics Center

Sales Admin Associate

School Librarian

Administrative Assistant IV | Confucius Institute