Administrative Associate  

Project-Based

Admin, Accounting and Financial Management

• Carries out functional responsibilities: a) Purchasing (PO/PR), b) Billing (A/R), c) payment requisition (A/P), c) support in budget monitoring (keeps track expenses based on the budget)
• Facilitate AEV accounting & system accreditation of new suppliers.
• Process Request for Payment (RFP) for suppliers (AWC, Seda, Inflight, etc.)
• Will process MyPerx CC reimbursements for TMs every Tuesday (2 wks before the due date) only

Government Relations Admin Matters

• Supports the day-to-day operations of the Corporate External Affairs team (GovRel) in the areas of accounting
• Receive documents / communications / calls on behalf of GovRel team in the event the team member is out
• To coordinate with GovRel's suppliers
• Set schedule of GovRel huddles (with other BUs & D) and send invites as well
• Set schedule of AEV GovRel huddles and send invites as well
• Takes minutes of the meeting for GovRel team huddles and sends a copy of the same to all day after the meeting
• Handles the team's HR concerns / matters
• Main POC in NAC incase team member is out

Logistics

• Booking and purchase of airline tickets
• Booking of hotel rooms / accommodations (if send-bill)
• Vehicle rental requirements
• Function room reservations / logistics support for meetings (internal & external)
• Preparation of collaterals, standees, giveaways (to coordinate with RMD)

Aboitiz Foundation Tasks

• Custodian of AFI templates
• Attends AFI Meetings and CSR Clinics and to relay important reminders & information to the team
• Encodes all GovRel proposal in AXIS
• Encodes AFI Project related liquidation/reimbursements in AXIS
• Once project is complete, Project lead to endorse all docs for submission to AFI
• Facilitate AFI accounting & system accreditation of new suppliers

• Bachelor's Degree holder (Communication, or any course)
• At least 2 years of relevant work experience
• Must have exposure in pre- and post-production end-to-end process
• Proficient in project management, knowledgeable in excel, research skills
• Good communication skills, interpersonal skills, initiative (can work with minimal supervision), keen to attention to details, and service support oriented
• Knowledgeable on process improvement, cost and general accounting
• License/Certification and Training Requirement: Project management is encouraged