Admin & Scheduling Assistant
UTAK POS
- Quezon City, PhilippinesLaunchGarage, Quezon City, Eastwood, Metro Manila, Philippines, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippinesTELECOMMUTE
- ₱25,000.00 - ₱35,000.00 / monthPHP250003500025000MONTH
- Full timeFULL_TIME
Posted 2 days ago and deadline of application is on 29 May
Recruiter was hiring a day ago
2025-04-30T02:42:51.033248+00:002025-05-29T16:00:00+00:00Job Description
- Learn and utilize scheduling software and tools for accurate appointment management
- Assist in maintaining schedules for various clients, ensuring accuracy and timely updates
- Monitor and adjust schedules to accommodate changes in priorities and client needs
- Communicate effectively with clients and team members to confirm appointments and resolve scheduling conflicts
- Proactively identify opportunities to streamline the scheduling process and enhance client satisfaction
- Support data analysis for scheduling improvements
- Ensure efficient administrative operations within the department
- Swiftly encode files and materials needed by clients
- Cordially assist clients with questions or concerns about their appointments and accounts
- Contribute to the conceptualization and execution of long-term department projects
Minimum Qualifications
- Relevant college courses or past experiences in calendar management/scheduling/appointment setting and encoding are a plus
- Strong organizational skills with an eye for detail
- Effective communication skills, both written and verbal - able to empathize and use intuition when communicating with clients
- Proficiency in using basic software (Microsoft Office Suite, Google Workspace, etc.)
- Ability to adapt to new software and tools quickly
- Eagerness to learn and grow within a dynamic and fast-paced fintech environment
- Problem-solving mindset with a willingness and strong desire to take initiative
- Ability to work well in a collaborative team environment
- Strong analytical, planning, and time-management skills
- Ability to multitask
- Comfortable with handling phone calls
Perks and Benefits
Work from Home
Stock Options
Single Parent Leave
Medical / Health Insurance
Paid Sick Leave
Employee Discounts
Performance Bonus
Paid Bereavement/Family Leave
Recruitment / Signing Bonus
Paid Holidays
Paid Vacation Leave
Maternity & Paternity Leave
Medical, Prescription, Dental, or Vision Plans
Required Skills
- Transcription
- Organizing and Planning
- Telephone Skills
- Attention to Detail
- Time Management
- Critical Thinking
- Leadership skills
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Always
- Office Address
- LaunchGarage, Quezon City, Eastwood, Metro Manila, Philippines
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About UTAK POS
UTAK POS (www.utak.ph) is one of Asia's leading Cloud POS + Inventory Management Fintech Start-ups, helping business owners manage their real-time sales, inventory, employee attendance, and much more, and all you need is a tablet and subscription! We even provide a FREE e-commerce platform, so they can take your business online and get your own website to start accepting orders and payments!
We're also an award-winning, proudly Filipino Fintech Start-up built from scratch in Manila to support MSMEs (Micro, Small, and Medium Enterprises) with affordable technology solutions like cloud-based POS (point of- ale) inventory, time attendance, and e-commerce software on an iPad/Tablet or phone. Our social mission and advocacy is to help local businesses grow, so they can create more jobs, which reduces poverty and supports the local economy.
We serve thousands of clients across the Philippines in industries as diverse as cafes, restaurants, food kiosks, franchises, milk tea stores, retail, services, pharmacies, spas, groceries, and sari-sari stores.
Our work culture is friendly, fun, entrepreneurial, and humble. We believe in continually training, rewarding, encouraging, and supporting every member of our team to realize their full potential and become the best version of themselves. If that sounds like a company you would be interested in working at, do come and join us!