HR and Admin Officer  

Recruitment & Onboarding

• Write clear job descriptions and manage recruitment for key positions.
• Work with team leaders to forecast hiring needs based on workload and training schedules.
• Use digital platforms to find and attract candidates.
• Screen resumes and coordinate interviews.
• Prepare job offers and contracts.
• Lead the onboarding process, working with IT and Accounting to set up new hires.

Employee Records

• Maintain and update employee files and records.
• Monitor employee reports, leave balances, and contract expirations.

Compensation & Benefits

• Create competitive pay structures and conduct salary surveys.
• Manage merit increases, bonuses, and incentive plans.
• Administer employee benefits programs like health insurance and government contributions.
• Act as the contact point for benefit vendors.
• Oversee benefits enrollment and renewals.
• Ensure employee data is uploaded to the HR payroll system.

Payroll and Timekeeping

• Calculate and process regular bi-weekly/monthly payroll for all employees
• Compute salary adjustments, bonuses, allowances, and other variable compensation components
• Verify and process approved overtime, holiday pay, and other premium payments
• Implement salary increases, promotions, and other compensation changes
• Generate and distribute pay slips while addressing payroll inquiries from employees
• Reconcile payroll data before and after each processing cycle
• Maintain confidentiality of sensitive compensation information
• Administer time and attendance systems to ensure accurate tracking of work hours
• Review and validate employee time records, addressing discrepancies promptly
• Process attendance data including regular hours, overtime, leaves, and absences
• Generate attendance reports for management review and decision-making
• Train employees and managers on proper use of time tracking systems
• Implement attendance policies consistently across the organization

Employee Performance Management

• Works with Management to conduct periodic performance evaluations
• Employee Regularization
• Issuance of Disciplinary Action, NTE’s and Performance Improvement Plan
• Career Path Planning
• Train managers and employees on performance management processes, effective goal setting, and constructive feedback techniques
• Coach managers on handling difficult performance conversations and addressing performance gaps

Employee Offboarding

• Conducts exit interviews, coordinates resignations and last pay with accounting,
• coordinates resignations with IT so user accounts can be properly deactivated, oversees
• clearance of resigned employees/existing consultants, etc.

Training & Development Planning

• Designing, implementing, and evaluating comprehensive learning initiatives that enhance employee skills, improve performance, and support organizational goals.

Labor Relations

• Main point-of-contact for employee/labor relations
• Properly handle complaints and grievance procedures.
• Strict implementation of company policies and processes.

Employee Engagement and General Assistance

• Prepares and cascades announcements
• Caters to employees and ex-employees’ requests for documents/certificates (e.g., Certificate of Employment, Clearance Certificate, etc.)
• Plans special events like Christmas parties, town halls, etc.
• Performs other related tasks as may be assigned from time-to-time.

• Candidates must possess at least a Bachelor Degree in Human Resources Management, Psychology or equivalent field.
• Preferably 5+ years of experience in Human Resources General Functions.
• Well-versed in Philippine Labor Laws.
• Knowledge in Sprout or any Payroll System is an advantage.
• Proficient in MS Word, MS Excel and Google Office Suite
• Above average written and verbal English communication skills.
• Ability to adapt to a fast-paced environment and willing to perform various tasks
• Strong work ethic. Self Starter.
• Honest - Trustworthy - Strong integrity.
• Ideally you are located in Manila, but we encourage anyone truly exceptional to apply.