Warehouse and Purchasing Assistant  

Summary Of Work Activities And Responsibilities

The Warehouse and Purchasing Assistant attends to the preparation of purchase orders and payment requests for equipment, and the receipt, storage and issuance of restaurant, office and janitorial supplies of Restaurants and Commissaries.

Main Duties And Responsibilities

I. Commissary and Store Inventory

• Creates processes in checking in-coming deliveries for accuracy in terms of quantity, quality and cost;
• Counterchecks delivery receipts ensuring order is equal to delivery. Acknowledge receiving report;
• Prepares Invoices from approved electronic and manual purchase requisitions and draw supplies from stock in preparation for delivery;
• Secures and organizes the warehouse.
• Properly plans the allocation of space and location of supplies;
• Adopts storekeeping method in accordance with operating needs;
• Establishes minimum and maximum stock levels;
• Checks supplies on stock and determine supplies for replenishment;
• Oversees periodic inventory count;
• Adopts proper handling of inventory items;

II. Procurement of Equipment (including non-capitalized equipment)

• Purchase Order
  • Collects all approved Manual Purchase Requisitions evaluated for Purchase Order (PO) processing according to vendor;
  • Reviews all Purchase Requisitions that can be consolidated;
  • Checks validity of order, payment terms, delivery schedule, budget account charged and additional instructions;
  • Processes and prints all PO in queue and attaches all documents pertaining to each PO to complete the PO package;
  • Forwards all PO packages for approval
  • Provides suppliers a copy of the PO (original, or scan and email, or fax); and,
• Hands over to the Purchasing Clerk for filing.
  • Receives invoices from Purchasing Clerk and match the same with the corresponding Purchase Orders;
  • Generates Receiving Report (RR) for each of the invoices received and hand over to the end-users for signature approval;
  • Once approved RR is received, processes the Order for a Check (OC);
  • Reviews accuracy of the OC and the completeness of attachments which shall include the PO package;

III. Other Duties And Responsibilities

• Research and discover new vendors
• Create process improvements

IV. Performs all other duties as may be assigned by the immediate supervisor or authorized representative/s.

Work Location: Hybrid.
Office Location at Ortigas CBD

Minimum Qualifications

Knowledge, Skills and Abilities:

• Warehouse operation
• Inventory management process
• Purchase order and requisition system
• Communication Skills (oral and written)
• Physically fit

Education And Experience Requirements

• Graduate of Business Administration or Computer Science
• Computer Literate
• Google Sheet and Excel proficient