Accounting Assistant  

The Accounting Assistant is responsible for processing and managing vendor invoices, ensuring accurate and timely payments, reconciling accounts, and assisting in financial reporting. This role requires strong analytical skills, attention to detail, and the ability to work efficiently in a fast-paced finance environment.

Key Responsiblities:

A. Invoice Processing & Vendor Payments:

• Process invoices accurately and efficiently, ensuring proper approvals and documentation in compliance with internal policies.
• Match requests for payments with invoices, purchase orders and receipts, resolving discrepancies as needed.
• Ensure timely payment processing of the disbursement list within the weekly cycle. Process urgent payments if needed
• Assist in the preparation of the disbursement upload file
• Maintain and update vendor records on the supplier database, including payment terms and tax documentation.

B. Reconciliation & Reporting

• Comply with month-end and year-end closing activities, including accounts payable accruals.
• Monitor and analyze accounts payable aging reports to ensure timely payments and avoid overdue balances.
• Prepare reports and financial data related to accounts payable for management review.

C. Vendor & Internal Communication:

• Respond to vendor inquiries and resolve payment issues professionally.
• Collaborate with internal departments such as procurement, finance, and operations to streamline the accounts payable process.

D. Financial & Administrative Support:

• Ensure proper filing and back-up of accounts payable related documents, in compliance with internal policies and statutory requirements.
• Supports the finance team in preparing reports and financial documents.
• Maintains confidentiality payments processed and employee and supplier personal information

E. Compliance & Process Improvement

• Ensure compliance with company policies, accounting principles, and financial regulations.
• Support internal and external audits by providing necessary accounts payable documentation.
• Identify opportunities for process automation and efficiency improvements.
• Assist in the implementation and optimization of accounts payable/finance systems and tools.
• Assists in identifying areas for process improvements in the disbursements workflow.

Minimum Qualifications:

• College graduate preferably major in Finance, Accountancy, Commerce or equivalent
• At least one (1) year experience in any Finance-related function is preferred
• Technical Skills: Proficiency in Microsoft Office and Google Workspace and experience with accounting enterprise resource planning.
• Technical Skills: Understanding of billing, invoicing, accounting, or administrative support
• Technical Skills: Basic understanding of relevant value-added tax and Withholding tax concepts
• Communication Skills: Excellent written and verbal communication skills to effectively interact with internal teams and external clients.
• Analytical Skills: Ability to analyze contracts, purchase order, and invoice data and identify errors
• Attention to Detail: High level of accuracy and attention to detail in managing documents and documentation.
• Collaboration: Ability to work collaboratively with cross-functional teams, including Sales and Finance.
• Adaptability: Ability to comply with deadlines in a fast-paced environment.