Accounting Assistant
Infomax Systems Solutions and Services Inc.
- Makati, Philippines8F ACE Building, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted 12 days ago and deadline of application is on 6 Feb
Recruiter was hiring 4 days ago
2024-12-09T07:36:34.549529+00:002025-02-06T16:00:00+00:00Job Description
- Responsible for billing and collection
- Reviews and prints billing invoices
- Prints, Scans, and Sends billing invoices to clients via email messenger, courier.
- Maintains AR schedule for reporting to Accounting Officer
- Follow-up Sales/ Clients for updated Ars
- Checks BPI clients for collection; If payment is done thru credit to Infomax account matches credits to BPI clients vs outstanding invoices.
- Scans and issues Official receipts to clients and send thru email, messenger, courier
- Discusses with concerned Account Executive regarding billing issues encountered to ensure prompt collection of payment.
- Collects BIR 2307 from Clients, reconcile with books monthly, quarterly
- Reviews and prints billing invoices
- Responsible for all Disbursements to Principals, Suppliers and Service Providers
- Prepares and sends POs to principals/ suppliers - Prepares and reviews PO to Suppliers/Principals
- Revises draft PO from Sales (to fit in the template).
- Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)
- Prepares bank telegraphic transfer forms Applies for remittance of funds in case of payment to foreign principals.
- Submits to accounting officer for endorsement to President.
- Coordinates processing to the bank thru Messenger (with cutoff time 12 PM)"
- Prepares payment to suppliers, journal entries, and amount to be paid for submission to Accounting officer for processing in Bizlink
- Prepares application form to purchase dollars for payment to foreign principals (connected to item B)
- Sends proofs of payment to Suppliers and follows up Official Receipt.
- Prepares BIR 2307 and sends to Suppliers
- Maintains AP aging for reporting to Accounting Officer
- Prepares and sends POs to principals/ suppliers - Prepares and reviews PO to Suppliers/Principals
- Collate and review Liquidation and Reimbursement reports submitted by employees.
- Reviews receipts in compliance with Company requirements.
- Submit a summary of liquidation and reimbursement to the accounting officer for validation and endorsement for payroll.
- Transmits the following documents to Outsourced Accountants,
- Bookkeeper Check Vouchers
- Billing Invoices/Sales invoices
- Official Receipts/ Collection receipts
- Journal Vouchers
- ORs from Suppliers
- BIR 2307
- Maintenance of Accounting forms (Sales Invoice, Billing Invoice, Official Receipts, Collection receipts)
- Inventory of accounting forms (BIR pre-printed, and internal forms (PO, CV))
- Coordinates printing of accounting booklets to BIR and BIR accredited Printer
- Update of internal accounting forms
- Liquidation Forms
- Reimbursement forms
- Bill of Materials
- Budget Form
- Purchase Request/ Cash Advance Template
- Other tasks that may assign time to time
- Undertakes special projects related to accounting as may be assigned (internal projects)
- Scans accounting documents for audit, BIR, and retention Management
- Assistance in collating documents for external audit/BIR audit
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field.
- Skills and Competencies:
- Proficiency in accounting software (e.g., QuickBooks).
- Strong knowledge of MS Office, especially Excel (e.g., creating formulas, pivot tables, and financial reports).
- Excellent organizational and multitasking abilities.
- Attention to detail and high accuracy in work.
- Effective verbal and written communication skills.
- Ability to work under pressure and meet deadlines.
- Experience:
- At least 1-2 years of experience in an accounting or bookkeeping role is preferred (but entry-level candidates may also be considered).
- Experience with accounts payable/receivable, general ledger entries, and reconciliations.
Perks and Benefits
Single Parent Leave
Medical / Health Insurance
Paid Sick Leave
Paid Holidays
Paid Vacation Leave
Maternity & Paternity Leave
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Accounting and Finance
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- 8F ACE Building
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About Infomax Systems Solutions and Services Inc.
INFOMAX is a wholly owned Filipino company that was incorporated and registered to SEC in February 1998.
Infomax aims to provide world class solutions in the area of Content Integration and Business Intelligence. Our goal is to maximize the IT investments of our clients by providing them with high-value solutions that will improve their business processes and increase their revenue stream.
We aim to be the preferred Partner in their business initiatives.
We enable and empower our employees to render innovative and high quality services to our customers. We will empower our employees with industry skills and product knowledge to become highly respected professionals in their fields.