Compensation, Benefits and Compliance Officer  

A. Compensation and Benefits Management

• Design, implement, and manage competitive compensation programs that attract, retain, and motivate employees
• Administer employee benefits programs including health insurance, leave benefits, allowances, and other fringe benefits
• Ensure accurate and timely payroll processing in coordination with the payroll team
• Monitor market trends and adjust compensation and benefits strategies to stay competitive
• Conduct job evaluations and salary benchmarking
• Address employee concerns or questions related to compensation and benefits

B. Timekeeping

• Ensure that employee attendance is consistently recorded, which may involve using biometric systems or the HRIS
• Maintain records of employees’ unused leave balances
• Ensure compliance with statutory leave laws such as Service Incentive Leaves (SIL), Maternity Leaves, Paternity Leaves, and Solo-parent Leaves
• Review timesheets to ensure accuracy before payroll is processed
• Coordinate with the finance or payroll team to ensure timely and accurate salary disbursement
• Update leave and offset records regularly
• Provide reports to management on attendance trends, absences, and any issues that might arise with employee time off

C. Government Contributions

• Ensure proper reporting and remittance of employee and employer contributions to government agencies such as SSS, PhilHealth, Pag-IBIG, and BIR
• Liaise with government bodies regarding any changes to contribution rates or compliance requirements
• Keep the management team updated on any changes in labor laws or government policies that impact the business

D. Employee Relations and Support

• Provide guidance and support to employees regarding benefits, compensation, and compliance issues
• Respond to employee queries on HR policies, benefits, payroll, and regulatory matters
• Assist in the resolution of employee concerns related to compensation, benefits, or non-compliance matters

E. Reporting and Documentation:

• Ensure accurate record-keeping and reporting for all compensation, benefits, and compliance-related activities
• Generate regular reports for management related to compensation data, benefits utilization, and compliance metrics
• Maintain up-to-date records of employee benefits, government filings, and other regulatory documents
• Analyze attendance trends to identify areas of improvement
• Create reports for management regarding workforce productivity, overtime, or absentee rates

F. Business Compliance

• Ensure compliance with all labor laws, regulations, and best practices
• Prepare and submit DO 174 applications for contracting or subcontracting arrangements, ensuring full compliance with labor standards and documentation
• Monitor compliance with data privacy regulations such as the Data Privacy Act and ensure that employee data is handled securely and appropriately
• Coordinate with legal counsel and external authorities to resolve compliance issues or audits

G. Process Improvement:

• Participate in the development and continuous improvement of HR policies, especially in areas related to compensation, benefits, and compliance
• Recommend and implement improvements to existing processes to streamline operations and ensure accuracy
• Stay updated on HR best practices, labor laws, and government regulations to ensure the organization remains compliant

• Bachelor’s degree in Human Resources, Psychology, Business Administration, Accounting, or a related field

• At least 1-3 years of experience in Human Resources, specifically focusing on compensation, benefits, payroll, and compliance

• Familiarity with government contribution systems and remittance processes

• Knowledge of HRIS (Human Resources Information Systems) to ensure the accurate processing of compensation and benefits

• Excellent communication skills, both written and verbal, for explaining HR policies and resolving employee queries

• Attention to detail and accuracy in maintaining records, payroll processing, and compliance documentation

• Ability to handle sensitive information confidentially, particularly regarding employee compensation and personal data

• Strong organizational skills to maintain accurate records and ensure compliance with all reporting requirements

• Integrity and professionalism in handling confidential and sensitive employee information

• Ability to adapt quickly to changes in labor laws, compensation trends, and regulatory requirements

• Proficiency with HR software and tools, including HRIS, Microsoft Office Suite, and Google Suite

• Ability to stay current on changes to labor laws, government policies, and industry best practices in compensation and benefits