Purchasing Trainee  

Job Description

To assist the Purchasing Team in managing day-to-day purchasing activities and provide Logistics Support for the timely, visible, and well-documented movement of goods, spare parts, and consumables for Höegh Evi’s global fleet. The role supports Purchasers, suppliers, logistics providers, Accounts Payable, Accounting, vessel stakeholders, and the wider P2P Team by coordinating follow-ups, monitoring purchase orders and shipments, maintaining documentation accuracy and customs readiness, supporting invoice-related concerns, updating vessel transactions, and performing other ad hoc tasks connected to Purchasing, Logistics, and Accounts Payable support.

Principal Accountabilities:

• Communicate with suppliers to request quotations, confirm orders, and follow up on deliveries.
• Coordinate with Accounting, Logistics, Accounts Payable, Vessel Accounting, Purchasers, and the wider P2P Team to understand requirements, timelines, and pending actions.
• Support Purchasers in monitoring purchase orders, vessel transactions, supplier responses, invoice follow-ups, and pending system updates.
• Actively participate in training sessions to build procurement knowledge, system familiarity, supplier coordination skills, and understanding of P2P processes.
• Maintain timely updates and proper coordination to ensure that open purchasing, accounting, and vessel-related tasks are tracked and followed up with the responsible parties.
• Shipment coordination and visibility
• Documentation, compliance, and invoice support
• Issue resolution, corrective actions, and continuous improvement

Main Tasks:

• Supplier Coordination and Purchasing Support.
• Accounts Payable and Accounting Coordination.
• System Updates and Transaction Monitoring.
• Documentation and Invoice Support.
• Team Coordination and Progress Tracking.
• Logistics Coordination and Progress Tracking.

Minimum Qualifications

• Bachelor's degree in any related field.
• Prior purchasing or accounting experience is an advantage; however, fresh graduates and candidates with no prior work experience are encouraged to apply.
• Excellent interpersonal and communication skills.
• Demonstrates energy, initiative, and a strong drive for results
• Possesses a solution-oriented mindset and approach to problem-solving.
• Able to work effectively both independently and as part of a team.
• Delivers high-quality work efficiently and within agreed timelines.
• Adaptable and able to work effectively in diverse environments and with stakeholders across different business cultures globally.
• Identifies with Hoegh Evi’s values (and leadership principles when applicable)
• This is for a 12 months Fixed-Term Contract