Librarian III_Medical library  

Summary of Work Activities and Responsibilities
The Medical Library Head is responsible for setting the strategic direction and overseeing the day-to-day operations of the Medical Library in the Ortigas Campus. This position is also expected to perform librarian function.

Main Duties and Responsibilities

I. Section Management

• Sets the direction and operational goals of the Section in alignment with the mandates of the Rizal Library and the Cluster
• Leads the development of library policies, procedures, and standards pertinent to the Section, and contributes to the formulation of general policies for the Rizal Library
• Manages the performance of the employees in the Section through proper mentoring, setting standards/targets, monitoring, evaluating performance.
• Collaborates with the Rizal Library Executive Team, other Section Heads, and relevant internal and external stakeholders.
• Prepares, monitors, and manages the Section’s budget and expenditures, recommending cost-effective strategies
• Ensures the upkeep and optimization of the Section’s physical spaces and supplies to support learning, research, and library engagement
• Oversees security and order within the Rizal Library Ortigas
• Oversees the maintenance of the library system, and manages the ASMPH Turnitin account and subscription to ensure seamless access and functionality

II. Library User/Client Support

• Attends to in-depth queries and reference questions from library users
• Monitors and responds to online library queries and requests (e.g., email, social media platforms)
• Provides Reader’s Advisory Services to guide users on materials relevant to their research and interests
• Facilitates the processing of Document Delivery Services (DDS) requests
• Organizes and conducts library orientations and guided tours of the Section and the Rizal Library
• Develops and facilitates tutorials and training sessions on basic and advanced research
• Creates library signages, guides, and Frequently Asked Questions (FAQs) to support user navigation and research
• Coordinates with the OUL and/or the Office of the Vice President for Digital Information and Technology Services (OVP-DITS)
• Oversees the printing, scanning, and media burning services offered by the Section, to ensure efficient delivery and quality standards
• Oversees the management and encoding of registration holds for students with library deficiencies, in coordination with the Office of the Registrar (OUR).

III. Collection Development, Maintenance, and Promotion

• Recommends and evaluates existing and potential collections for acquisition, de-selection, repair, preservation, and/or digitization
• Performs archival work to ensure the long-term preservation and accessibility of special collections.
• Accessions, classifies, and organizes the Section’s collections
• Evaluates library databases and system applications for functionality and relevance
• Oversees the inventory of library materials, ensuring they are accessible, up-to-date, and appropriately placed between general circulation and the reserve section
• Assesses and evaluates the usability of online databases and provides recommendations for future acquisitions
• Promotes and collaborates with stakeholders - within the Rizal Library, the University, and external partners.
• Represents the Library in professional organizations such as the Medical and Health Librarians Association of the Philippines and the Nutrition Research Information Network

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.

Knowledge, Skills, and Abilities:

Library and Information Science Principles: In-depth understanding of library services, information retrieval, cataloging, and collection development; Familiarity with Library Services Platform (LSP), discovery tools, and electronic resources; Knowledge of DDS procedures

Library Operations and Standards: Knowledge of library operations and standards; Ability to provide training and guidance on the use of library resources in various formats to users

Library Technologies and Trends: Awareness of emerging technologies in higher education and academic libraries; Knowledge of current trends/issues in librarianship, including information literacy, intellectual freedom, and copyright laws while exhibiting adherence to industry standards

Resource Management and Preservation: Ability to apply preservation techniques and effectively manage access to library’s collection

Research Methodologies and User Education: Understanding of research processes, scholarly communication, and user information behavior

Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production

Attention to Detail: Is thorough when performing work and conscientious about attending to detail

Technological Savvy: Proficiency in computers, software applications, databases, and automated systems to accomplish work; Proficient in utilizing library management software or systems

Design and Multimedia Skills: Ability to conceptualize and design marketing and promotion materials; Skills in multimedia, photo, and video editing; Knowledge of digital platforms, content management systems, and marketing tools

Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; Develops and maintains effective relationships with others; Relates well to people from varied backgrounds and different situations

Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations

Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance

Oral Communication: Ability to express information to individuals or groups effectively, taking into account the audience and nature of the information; Makes clear and convincing oral presentations

Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience

Listening: Receives, attends to, interprets, and responds to verbal messages and other cues such as body language in ways that are appropriate to listeners and situations

Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them.

Team Building: Inspires and fosters team commitment, spirit, pride, and trust. Facilitates cooperation and motivates team members to accomplish group goals

Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals

Education and Experience Requirements:

Master’s degree in Library Science (MLS) or Library and Information Science (MLIS); or Master’s degree in another field appropriate to tertiary level library needs
Licensed Librarian
At least 4 years of library experience in a professional area
At least 3 years of supervisory experience