Project Staff | Ateneo Center for English Language Teaching  

Main Duties and Responsibilities:
I. Center Management Support

• Attends office-related matter meetings
• Manages incoming and outgoing inquiries from various communication channels and directs them to the appropriate employees
• Documents meetings
• Keeps systematic filing of Records by filling activities in an orderly manner.
• Collates all financial documents for the annual budget
• Encodes, keeps record, and maintains files of the office expenses and petty cash disbursement ensuring that supporting documents are always in place.
• Prepares turnover report to the cashiers for issuance of Invoice.
• Reviews with the ED the annual activities report of vis-à-vis financial status.
• Prepares petty cash disbursements, reimbursements, and liquidation reports.
• Processes payment of all office expenses and order through the Central Purchasing Request System and Electronic Purchase Requisition System to following these up with pertinent offices, keeping an e-record of the daily transactions.

II. Program Management and Implementation

• Monitors programs that have been approved for implementation.
• Attends to the administrative and logistical requirements of conferences, workshops, and other events before, during, and after the conduct of said activities.
• Attends to all logistics needs including reservation of rooms, equipment, online learning facilities, and coordinating with various University offices.
• Prepares honorarium of the facilitator/s.
• Prepares the certificates of participation for prompt distribution to the participants.
• Reserves accommodations, transportation and purchases plane tickets for the team of facilitators and staff for out-of-town seminars/conferences.
• Prepares final list of participants to be given to the facilitator for reference on background and other information about the participants.
• Monitors all year-round deposits from clients through direct deposit via ADMU gateway payment system.

III. Attends to requirements of the ACELT Publication

• Follows up communications with other offices and institutions regarding subscription and mailing of publications
• Coordinates with artist regarding quotations, design and payments for publication production
• Attends to sending out publications.d representative

IV. Attends to the requirements of the Teacher’s Club (TC)

• Informs the members of discounted and/or free lectures/seminars
• Coordinates with duly appointed British Council Programs Officer regarding possible training offering and follow ups on related matters and transactions.
• Attends to important communications from British Council Programs Officer
• Assists TC members to access the collection of ELT Books
• Attends to important communications from British Council Program Officer with the Executive Director.
• Replies to email and phone inquiries and moderates the Teachers Club Facebook.
• Prepares the membership Identification Cards of Teachers Club members.
• Assists members to access the collection of textbooks.

V. Acts as point of contact in attending to the requirements of the Professional
Regulation Commission on Continuing Professional Development (PRC-CPD) as
an accredited provider.

• Assists the Executive Director in gathering all the documents pertaining to accreditation of Programs .
• Coordinates with the Office of the Vice President for Finance and Treasurer for request of necessary legal documents from the Ateneo de Manila for PRC
• Prepares and keeps confidential legal documents in processing of the notarization and purchase of legal documentary stamps.

Education and Experience Requirements:

• Bachelor's Degree
• With 1 to 3 years of work experience

Knowledge, Skills, and Abilities:

• Good communication skills
• Systematic and organized
• Attention to details
• Customer service-orientation
• Computer Literate (MS Office and internet applications)
• Good interpersonal skills