Records and Registration Officer for Academic Advisement and Class Scheduling I  

Summary of Work Activities and Responsibilities
Under the supervision of the Assistant Registrar, the Records and Registration Officer for Academic Advisement and Class Scheduling I is in-charge of facilitating the end-to-end class scheduling process.

Main Duties and Responsibilities
I Class Scheduling

• Coordinates with academic departments for the submission of various requirements regarding class scheduling process
• Equitably allocates classrooms and classroom resources based on class size and class requirements, ensuring conflict-free room assignments per semester
• Ensures that class schedules, faculty assignments, and specific requirements adhere to the standard policies and guidelines
  • Assigns specific classes that are designated for assignment for particular majors, considering specifications for service learning and other programs
  • Coordinates with academic departments to organize cluster preparations, ensuring that class slots per cluster are adequate for the assigned blocks and that submitted classes do not overlap with NatSC, paired classes, etc.
• Updates and finalizes schedule changes based on the Summary of Courses Offered and DissolvedClasses submitted by each academic department
• Maintains the accuracy of the information systems by updating the AISIS modules including but not limited to: Class Schedule, Blocking, Minimum Loading or Underloading, Load

II Academic Advisement
• Executes academic advisement and ensures adherence to the academic guidelines or policies in compliance with the Ched approved curricula

III Blocking

• Manages the block schedules for First Year students and Second Year students; ensures alignment of specific class schedules within the designated blocks
  • Builds conflict-free class schedules within the designated blocks and ensures that no more than four consecutive classes are assigned to any student
  • Monitors data on first-year confirmation and closely coordinates with the Office of Admission and Aid (Oaa) regarding updates on change of degree requests, withdrawal of confirmation, and late confirmation request
• Prepares Intact schedules and collaborates with the Intact Coordinator for theassignment of formators

IV. Enlistment and Registration Support
• Facilitates enlistment activities for all advised classes of First Year and Second Year students

V. Load Revision Support

• Manages the load revision process and ensures that proper documentation and endorsements are obtained
  • Coordinates with students and provides specific instructions and guidelines regarding the load revision process

VI. Final Examinations

• Monitors the submission of the lists pertaining to final examinations (e.g. required number of examination hours per class, room requirements, type of examinations, etc.) from academic departments

VII. Section Management Support

VIII. Performs all other tasks assigned by the immediate supervisor and authorized representatives.

Knowledge, Skills and Abilities
• Technological Savvy: Ability to utilize information technology and computer and internet
systems to accomplish tasks; Proficiency in MS Office and Google Applications (Word, Excel,
PowerPoint, etc.)
• Communication: Ability to express thoughts and ideas effectively for both oral and written
communication
• Organization and Time Management: Ability to work efficiently under tight
deadlinesor schedules, even with minimal supervision; Ability to effectively plan and coordinate the
delivery of required outcomes, according to importance and urgency
• Customer Service: Efficient customer service and public relations; Ability to communicate and
relate well with other people from different levels of an organization

Education and Experience Requirements:
• Bachelor’s degree
• At least 2 years of relevant work experience; experience in the academe, an advantage