Scholarship Officer  

The Scholarship Officer II handles the effective implementation of the Ateneo Senior High School Scholarship Program, managing all aspects ranging from promotion of the scholarship program, scholarship application processing and screening to scholar selection, ongoing program and scholar care support, and information and data management.

Main Duties and Responsibilities

I. Scholar Care and Program

• Coordinates and hosts orientation sessions or open houses for newly accepted ASHS scholarship students, providing them with essential information and resources to support their successful integration and transition
• Conducts individual consultations with scholars to check up on their academic performance, preparation for college life, and other matters
• Facilitates the organization of a spiritual development program for scholars
• Attends to the needs of scholars by processing various benefits and services, such as dorm scholarships, food and transportation allowances, uniform allowances, books and other equipment/s such as laptops
• Collaborates with SINAG, the scholars’ organization, in planning activities for the benefit of scholars

II. Financial Aid Application and Scholar Section

• Financial Aid Application
• Attends to scholarship-related inquiries and requests from applicants, parents, and others from various communication channels (e.g., face-to-face, online, phone, office email)
• Scholar Selection
• Develops and maintains a comprehensive database of all selected scholars and distributes updated lists to class moderators, guidance counselors, and relevant offices to support effective monitoring and oversight of the scholars’ progress
• Assists the Coordinator by drafting and preparing letters to inform financial aid scholarship applicants of the decisions regarding their applications

III. Scholarship Benefactors Relationship

• Supports the Coordinator in fostering relationships between scholars and benefactors by arranging and facilitating meetings between them
• Accompanies scholars during meetings or interactions with benefactors to facilitate smooth and supportive connections
• Aids the Coordinator in collecting thank you letters and performance data from scholars, which are essential for preparing reports to be shared with benefactors

IV. Scholarship Alumni Organization and Monitoring

• Collects and maintains post-graduation data on the scholars to track their progress and involvement as alumni
• Facilitates the organization of scholar alumni, engaging them in activities that support and mentor future SHS scholars

V. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Knowledge, Skills and Abilities:

• Knowledge of the Scholarship Program: Possesses a thorough understanding of scholarship program policies, guidelines, and eligibility requirements, ensuring adherence to these standards

• Knowledge of Financial Aid Systems: Possesses a deep understanding of financial aid systems and processes, including the management of scholarship grants, tracking of financial aid distributions

• Communication Proficiency: Demonstrates excellent oral and written communication skills, effectively conveying information and ideas

• Records Management: Ability to systematically organize, store, update, and protect Office and scholar-related records throughout their life cycle – from the time of creation or receipt to their eventual disposition/turnover

• Customer Service Skills: Ability to understand client perspectives and respond to their needs with urgency and serious attention

• Analytical Skills: Ability to analyze data and information to make informed decisions and solve problems effectively

• Interpersonal Skills: Ability to build and maintain positive relationships with scholars, benefactors, and other stakeholders

• Active Listening: Ability to give full attention to what other people are saying, taking time to understand the points being made and asking questions as needed

• Adaptability and Efficiency: Ability to adapt to changing priorities and work effectively in a fast-paced environment

• Planning and Organization Skills: Ability to do strategic planning, organizing tasks, and managing all resources efficiently to achieve objectives

• Technological Savvy: Demonstrates proficiency in Microsoft Office Applications and other Internet applications

• Time Management Skills: Displays a strong work ethic, adheres to systematic approaches, and manages tasks effectively, even under tight deadlines and pressure

• Proactivity and Innovation: Demonstrates proactive behavior and the ability to work autonomously with minimal supervision, taking initiative to address challenges and pursue opportunities for improvement

• Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details

Education and Experience Requirements:

• Education and Experience Requirements
• Graduate of any Bachelor’s Degree but a background in Psychology or Counseling is an advantage
• With at least 1-2 years of relevant clerical work experience in an academe
• Experience as an Ateneo scholar/alumnus is an advantage