Project Staff | Research, Creative Work, and Innovation  

Summary of Project Scope:

The Project Staff will report directly to the Assistant Vice President for Research, Creative Work, and Innovation. S/he will provide administrative and secretarial support to the Office and its programs, particularly, the Publication Awards, Conference subsidy, and research initiatives related to university ranking and accreditation. The Project Staff will also assist in liaising with the other units under the Office of the Assistant Vice President for Research, Creative Work, and Innovation.

Detail of Principal Accountabilities and Project Deliverables

• List of scholarly work and supporting documents for the University Scholarly Work Awards Committee’s deliberation.
• Final list of vetted scholarly work with amounts and other pertinent details.
• Minutes of the University Scholarly Publication Awards Committee meetings.
• Logistical preparations for rcw events
• Publication summaries to use as reference for conference grant applications.
• Documents and other materials related to accreditation and world university rankings, including the new Research Manual.
• Minutes of meetings re: accreditation, ranking, policies, and other research matters
• Memos about office programs and projects.

Activities that the project staff would undertake could involve:

• Coordinating and documenting the selection process for university scholarly work awards.
• Assisting in the preparation and review of conference grant proposals.
• Frontline duties including screening inquiries, preparing documents, and managing schedules.
• Disseminating information about office programs and projects.
• Coordinating logistical preparations for rcw events
• Corresponding and coordinating with various administrators and offices regarding research-related matters such as rankings and accreditation requirements; evaluation, revision, and implementation of research grants and policies; benchmarking and collaborative activities, and so on.
• Preparing/collecting documents and other materials for paascu and aun submissions.
• Scheduling meetings and documenting discussions.
• Other administrative support.

Metrics and milestones expected from the project staff position may include:

• Completion of documented selection process within specified timeline.
• Efficient documentation of meetings and grant processing.
• Timely submission of accreditation and ranking requirements
• Accurate evaluation of conference grant proposals.
• Efficiency in screening inquiries and managing schedules.
• Reach and engagement metrics for disseminated information about office programs and projects.
• Successful coordination and execution of logistical preparations for rcw events.
• Timely and effective correspondence with various administrators and offices regarding research-related matters.

• Bachelor's degree in a relevant field such as Business Administration, Communications, or a related discipline
• 1-2 years of experience in administrative work or a leadership position preferred
• Detail-oriented with strong organizational, analytical, and time management skills
• Excellent communication abilities, both written and verbal
• Basic financial management understanding
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software applications.
• Ability to work effectively in a team environment and meet deadlines