HR & Admin Specialist  

The HR & Admin Specialist is responsible for managing the full employee lifecycle — from recruitment and onboarding to employee records management, compliance, engagement, and separation.

This role ensures the integrity of digitized employee records, supports statutory compliance including DOLE reporting, and collaborates closely with Payroll and Accounting to maintain accurate employee data and government-mandated processes.

The position also provides administrative and operational support aligned with evolving business needs.

Key Responsibilities:

1. Employee Records & Digitized 201 File Management

• Maintain and update digitized 201 files with proper version control for contracts, amendments, disciplinary records, and separation documents.
• Ensure records (digital and physical) are complete, confidential, and audit-ready.
• Monitor employee status changes (regularization, promotion, transfer, resignation).

2. HR Compliance & DOLE Reporting

• Prepare and submit required compliance reports, including the DOLE Establishment Report.
• Maintain a compliance calendar and ensure adherence to Philippine labor laws.
• Coordinate with DOLE, SSS, PhilHealth, Pag-IBIG, and BIR as needed.
• Support documentation for inspections or audits.

3. Payroll & Statutory Process Support

• Validate attendance, leave balances, and employee data before payroll cut-off.
• Provide accurate reports to Payroll/Accounting for processing.
• Support statutory processes related to SSS, PhilHealth, Pag-IBIG (HDMF), and BIR.
• Assist employees with government benefit inquiries and claims.

4. Recruitment, Onboarding & Full Employee Lifecycle Management

• Manage end-to-end recruitment activities including job postings, screening, interview coordination, and initial interviews as required.
• Prepare employment contracts, job offer letters, and onboarding documentation.
• Facilitate onboarding sessions and ensure completion of pre-employment requirements.
• Oversee probation monitoring, regularization documentation, and performance tracking coordination.
• Manage employee movements, disciplinary documentation, and separation processes including clearance and final documentation.
• Conduct exit interviews and maintain accurate separation records.

5. Attendance, Leave & Employee Support

• Track and monitor attendance, tardiness, overtime, and leave utilization.
• Maintain updated leave balances and ensure proper documentation of absences.
• Respond to employee HR inquiries with professionalism and confidentiality.
• Support employee relations matters with proper documentation and escalation when necessary.

6. Employee Engagement, Events & Administrative Support

• Support planning and execution of company events, employee engagement programs, and training initiatives.
• Coordinate HR-related procurement, vendor management, and administrative requirements.
• Assist in organizing town halls, wellness programs, and internal communications.
• Provide general administrative and operational support aligned with business priorities.

7. Other Duties

• Perform other HR and administrative responsibilities as assigned by the Shared Services Lead to support operational efficiency and evolving business needs.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2–5 years of HR and administrative experience.
• Experience in:
  • Digitized 201 file management
  • DOLE Establishment Report preparation
  • Government-mandated benefits (SSS, PhilHealth, Pag-IBIG, BIR)
  • Recruitment and employee lifecycle management
• Familiarity with Philippine labor laws.
• Proficient in HRIS, payroll systems, and MS Office/Google Workspace.
• Strong organizational skills, attention to detail, and confidentiality.
• Work onsite office location in Ortigas, Pasig City