Finance Assistant  

Job Summary

The Finance Assistant provides essential administrative, clerical, and bookkeeping support to the Finance Manager and the overall department. This role is responsible for the accurate processing of financial transactions, maintaining up-to-date financial records, and assisting with financial reporting to ensure the company’s accounts and project finances are in order.

Detailed Tasks

Accounting & Bookkeeping

-Process and enter vendor invoices, expense reports, and receipts into internal accounting databases/software accurately and in a timely manner.

-Accounts Payable (AP): Assist in managing accounts payable, including verifying invoice details, processing payments, and maintaining records of company debts and payment plans.

- Accounts Receivable (AR): Assist in managing accounts receivable, including creating, sending, and following up on client/project invoices to ensure timely collection.

- Reconciliations: Perform bank reconciliations and other accounting reconciliations (e.g., debtor/creditor accounts) to identify and correct discrepancies.

- Data Integrity: Manage and update financial records, spreadsheets, and databases, ensuring all financial data is accurate, complete, and filed correctly.

Reporting & Analysis Support

-Collect and enter financial data for various spreadsheets and systems. Assist the Finance Manager in the preparation of financial statements, management accounts, and reports (e.g., project cost analysis, expense tracking).

- Assist with routine calculations and data collection to support the annual budgeting process and monthly project forecast reports.

- Assist with the preparation of documentation and records for both internal and external financial audits.

Administrative & Compliance

-Perform general clerical and administrative tasks, such as organizing financial documents, filing hard and soft copies, and handling department correspondence.

- Review and adhere to the company's financial policies and procedures, ensuring transactions comply with internal controls.

- Coordinate with internal departments (e.g., Purchasing, Site Management) to resolve payment queries and ensure smooth financial workflow.

-Bachelor's degree in Accounting, Finance, or a related field; a background in bookkeeping or accounting technology is a strong advantage.

- Experience: 0-2 years of proven experience in a similar role; entry-level candidates with a solid understanding of basic bookkeeping principles are considered.

- Knowledge: Foundational knowledge of basic accounting and bookkeeping principles, including AP/AR concepts.

Core Skills

-Proficiency in MS Office Applications (especially advanced Excel for data analysis and reporting) and experience with accounting software (e.g., QuickBooks, SAP, etc.).

-Attention to Detail: Meticulous attention to detail and a high degree of accuracy is essential for processing transactions and maintaining records.

- Analytical Skills: Strong numerical and analytical skills for performing routine calculations and identifying financial discrepancies.

- Organizational Skills: Excellent organizational and time-management skills to handle large volumes of financial data and prioritize tasks efficiently.

- Confidentiality: High levels of integrity and the ability to handle sensitive financial information with strict confidentiality.

- Communication: Good written and verbal communication skills for coordinating with internal and external parties.