Administrative Assistant
Distribution Solutions Phils Inc.
- Parañaque, PhilippinesParañaque, Metro Manila, PhilippinesParañaqueMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted 5 days ago and deadline of application is on 18 Jul
Recruiter was hiring 5 days ago
2025-05-20T05:42:55.649233+00:002025-07-18T16:00:00+00:00Job Description
- Monitor and reconcile the Warehouse Revolving Funds, ensuring proper disbursement, documentation, filing, and reimbursement with honesty and integrity.
- Perform administrative tasks such as scheduling meetings and trainings, preparing and routing documents, and handling approvals for transactions requiring higher management authorization.
- Encode data accurately into the system for database building and generate required reports such as KPI reports, assisting supervisors and managers as needed.
- Respond to customer inquiries related to orders, accounts, deliveries, and complaints, providing timely and accurate information.
- Create, submit, and monitor Purchase Request Forms (PRFs) for supplies and oversee the receipt and dispensing of purchased items.
- Monitor inventory levels for packaging materials, cooling materials, and office supplies.
- Control and archive documentation, including filing and retrieval of records, and ensure proper documentation of Incident Reports, Issue Logs, and related reports.
- Track Permits, Licenses to Operate, and ensure compliance with safety and health standards as set by the company.
- Lead in the execution of Good Housekeeping Practices, oversee Pest Control Management, and maintain workplace cleanliness.
- Assist in Quality Inspections of inbound shipments, control and monitor Quarantine and Non-Conforming Products, and support investigations related to quality deviations and complaints.
- Support internal and external audits, accreditations, and inspections.
- Perform other duties as assigned by supervisors and managers.
Minimum Qualifications
- College Graduate
- Good communication
- Planning and organizing skills
- Computer Skills
- Excellent Problem-solving skills
- Works well with people
- Customer centricStrong analytical and planning skills;
- Good communication and presentation skills;
- Excellent problem-solving skills;
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Office Address
- Parañaque, National Capital Region, Philippines
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About Distribution Solutions Phils Inc.
Distriphil is a national pharmaceutical distribution company. Although new in the industry, as a company, the men and women behind Distriphil are considered veterans in the pharmaceutical field. Banded together under the banner of Chiongbian Group of Companies, Distriphil aims to be the healthcare industry's leading partner in health and wellness.
Being a pharmaceutical company, we always strive to provide each and every Filipino access to the best yet most affordable medicine that there is to offer. Setting new standards in the healthcare industry is our way of serving. We are committed to giving only the very best for the people most important to us: our patients.
At Distriphil, we place the people we help at the heart of everything we do because they are the reason for being.