Program Officer for Organizational Sustainability (OS) III  

Summary of Work Activities and Responsibilities:
The Program Officer for Organizational Sustainability (OS) III provides program management support by assisting with research, event management, documentation, funding sourcing, and communication coordination for OS and other initiatives at AIS.

The position supports the University’s strategic directions toward sustainability and aligns with AIS’ goals to mobilize knowledge and innovative solutions and to mainstream integral ecology, sustainability, and resilience with institutions and communities.

Main Duties and Responsibilities:

I. Program Management Support

• Keeps abreast of local and international trends, standards, and requirements related to organizational sustainability
• Supports the development and promotion of projects and policies which operationalize Organizational Stability (OS), and evaluation of its effectiveness
  • Designs informational and educational communication campaigns and reading materials such as manuals, guides, journals, tool kits, slide decks and articles focused on OS for various audiences and stakeholders, whenever necessary
  • Updates the content of the social media platforms and AIS website in coordination with the University Marketing and Communications Office (UMCO) and the Digital Information and Technology Services cluster (DITS), specifically managing sections relevant to the OS program
• Supports the establishment, implementation and evaluation of the strategic direction and initiatives of the OS Program
  • Conducts research activities related to OS including gathering information, analyzing data, and synthesizing findings to help develop program concepts, decisions, and strategies
  • Documents program initiatives and offers insights to the Program Head, aiding in the completion of program reports and performance evaluations
• Assists the Project Head in tasks relating to research, capacity-building, products/services creation, logistical needs, training, and managing the OS Program
  • Creates sustainability products and services and develops training content catering to the needs of internal and external stakeholders
  • Documents program initiatives and offers insights to the Program Head, aiding in the completion of program reports and performance evaluations
  • Designs, implements, and facilitates capacity-building initiatives aimed at enhancing knowledge and skills relevant to OS including talks, workshops, conferences, and meetings for stakeholders across different sectors (e.g. education/academe sector, private sector, government sector)
  • Manages and monitors the logistical needs and arrangements of the events and activities of the OS program, in coordination with relevant University offices such as the Central Facilities Management Office and suppliers (e.g. food caterers)

II. Stakeholder Engagements and Partnerships Support

• Prepares necessary reports, outgoing letters, and other communication to all internal and external stakeholders for review by the Program Head
• Compiles year-end accomplishment reports for the networks and working groups supported by the program

III. Project Management Support

• Assists the Program Head with monitoring and disbursing funding and in exploring other financial resources as per program requirements and priorities
  • Prepares reports regarding budget adherence and resource utilization against established plans and targets
• Implements and maintains program systems, including work procedures, work schedules, records and databases, employee reports, and filing systems

IV. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Knowledge, Skills, and Abilities

• Environmental science and sustainability knowledge
• Sustainable development concepts and frameworks
• Sustainability program implementation
• Stakeholder coordination and engagement
• Research and data analysis
• Written and verbal communication
• Problem-solving and critical thinking
• Microsoft Office and online collaboration tools

Education

Bachelor’s degree in a relevant field

Master’s degree is an advantage

Experience

Relevant experience preferred but fresh graduates can apply