Accounting Assistant  

This is a Project based/Reliever Staff

Scope:

• Review of disbursement requests submitted through Central Accounting Office Payments System including those with Purchase Orders and update GP-Payable Module
• Prepares billing invoices of concessionaires and affiliates and from time to time, and preparation of Statement of Account requests from various units
• Assists in the review of liquidation reports for cash advances
• Assists in the review of reimbursement requests
• Assists in the review of liquidation reports of projects and coordinate submission of supporting documents (invoices, receipts, statements of accounts, etc.)
• Assists in summarizing and recording of job orders and other non-cash transactions such as electricity, water, PABX calls, etc

Main Duties and Responsibilities:

• Review of CPS with Purchase Orders and update GP-RR, ensuring the following:
  • Correctness of invoice number used on the PO/RR vis-à-vis supplier document
  • Correctness of account used on the PO/RR vis-à-vis the E-PR of the unit
  • Correctness of expanded withholding tax computation
  • Validity of payment by matching supporting documents such as Sales Invoice, Delivery Receipt, etc
• Review of CPS requests for meals and reimbursement requests, ensuring the following:
  • Sufficiency of fund or balance, assist the unit or department in reconciling the account, as needed
  • Approval of Unit Head/Authorized Officer
  • Validity of payment by matching supporting documents such as Sales Invoices
  • That the disbursements are substantially supported and charged accordingly
• Prepares BIR registered invoices for External Stakeholders
  • Concessionaires and Affiliates – Provide monthly Invoices. Monitors completeness, and secures files for references
  • Requests from Various Units – reviews completeness of data and purposes billing

• Bachelor’s degree in Accounting or Business Administration related courses
• At least 2 years of relevant work experience

Skills:

• Accounting: Knowledge of accounting principles and practices, and the analysis and reporting of financial data
• Administrative: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, and workplace terminology
• Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction and/or referring to the correct person in-charge.
• Technological Savvy: Ability to utilize information technology and computer and internet systems to accomplish tasks; Proficient in MS Office Applications
• Law and Government: Knowledgeable in Government regulations especially those required by the BIR and Data Privacy Act, and other legal codes.
• Knowledgeable and awareness of as internal polices and procedures implemented by the University major in Financial process and approval requirements of different units within the University.
• Time Management: Managing one's own time and the time of other collaborators
• Service Orientation: Actively looking for ways to help people both internal and external
• Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do