Admission Assistant for Undergraduate Students  

Summary of Work Activities and Responsibilities

Under the supervision of the Admissions Head, the Position performs functions in support of the development and implementation of the initiatives and strategies of the Admissions Section of the Office of Admission and Aid. They are primarily responsible for processing applications for college admissions. They provide administrative and frontline support for the Office of Admission and Aid. and assists in reviewing current processes related to admission of undergraduate students.

Main Duties and Responsibilities

• College Application
  • Assists in the development of the online application system; Is involved in the user acceptance testing of the application system before its launch
  • Handles processing of one-fourth of all applications for admission, which is around 5,000
  • Validates the high school record submitted by the school, checks if the uploaded proof of payment is acceptable, and confirms whether the applicant should be applying as a first year or a transfer applicant
  • Contacts and assists applicants in completing their application requirements

Ateneo College Entrance Test Administration

• Pre-Ateneo College Entrance Test
  • As responsible for sending of test materials to Provincial Testing Centers
    • Handles budget for sending of test materials via courier, and liquidates them accordingly
    • Coordinates properly with courier, noting that all materials should be properly handled and should arrive at destinations on time
• Assists in the preparations of all test materials

Ateneo College Entrance Test

• Checks attendance of examiners and proctors; Contacts immediately those who have not arrived on time; Coordinates with the other headquarters for possible replacements
• Co-supervises the Ateneo Entrance Exam deputies; Ensures orderliness at the lining up or holding area, in the testing rooms,

Post-Ateneo College Entrance Test

• Rechecks proper arrangement of all answer sheets, bearing in mind that it is crucial that each examinee should have 2 answer sheets and the sheets are alternating
• Confirms accuracy of the lists of actual examinees and of absentees, noting that any discrepancy is unacceptable

Committee on Admission and Aid Deliberations

Confirmation of Incoming College Students

Performs other tasks that may be assigned by the Director or by the Admissions Head.

Knowledge, Skills and Abilities

Work Standards

Motivation and Work Ethic

Critical Thinking and Problem Solving

Interpersonal Skills

Organization and Prioritization of Work

Education and Experience Requirements:

Bachelor’s Degree graduate

Preferably with previous work experience in an academic setting, but new graduate may be considered