Administrative Assistant | Laudato Si'  

Laudato Si’ Project Staff / Administrative Assistant Tasks and Duties
1. Budget monitoring and facilitation of Laudato Si’-related financial requests and transactions

• Helps the Laudato Si’ Coordinator keep track of / monitor the proper and judicious use of the approved Laudato Si’ budgets across the different projects and initiatives
• Keeps an accurate record of all incoming and outgoing Laudato Si’ financial requests and expenses
• Helps process financial requests and transactions for the various Laudato Si’ projects and initiatives in coordination with the different project implementers (individuals/offices in charge)
• Assists in reviewing all Laudato Si’ financial requests and transactions for approval of the Laudato Si’ Coordinator

2. Back-end/Secretariat Support for Laudato Si’-related meetings, events, and activities

• Helps set appointments and meetings for the Laudato Si’ Coordinator and Council
• Attends to the logistical preparations and needs for Laudato Si’ meetings and activities (i.e., Food orders, Venue reservations, etc.) and coordinates with other support offices as needed (e.g., CFMO)
• Handles documentation and preparation of minutes for Laudato Si’ meetings and discussions
• Keeps an organized record of all Laudato Si’ documents, files, and communications
• Helps the Laudato Si’ Coordinator in the preparation of needed documents, materials, and presentations (e.g Handouts, Slide Decks etc.) for meetings and other related activities

3. Assists with Communications and Public Relations (Comm and PR) for Laudato Si’

• Helps in the creation of Laudato Si’ promotional materials (e.g. videos, digital posters) for email and social media blasts, for approval of the Laudato Si Coordinator
• Helps in monitoring the Laudato Si’ email account and handles official announcements or responds to queries as needed, in consultation with the Laudato Si Coordinator
• Helps coordinate with UMCO when needed, for any Laudato Si’-related Comm and PR matters
• Prepares drafts of Laudato Si’ Reports (written and audio-visual)

Education and Experience Requirements
● Bachelor’s Degree is highly recommended
● With at least 3 years of experience in administrative / secretarial work
● Having a background in sustainability, environmental science, or associated fields is a plus

Knowledge, Skills, and Abilities
● Knowledge and skill on database management
● Knowledge and efficiency in monitoring finances
● Proficient in MS Office applications
● Proficient in various softwares applications used in creating publication materials (e.g. videos, digital posters)
● Proficient with the use of online platforms for meetings and events
● Skill in accurate documentation of meetings and preparation of minutes
● Skill in safeguarding of confidential records, files, and discussions
● Excellent oral and written communication skills
● Organized and attentive to details
● Good interpersonal skills