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Ateneo de Manila University

Administrative Assistant for Academic Affairs  

Ateneo de Manila University

 
  • Pasig, Philippines
    Katipunan Ave, Loyola Heights, Pasig, Metro Manila, Philippines
    Pasig
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Posted 5 days ago and deadline of application is on 30 Dec

Recruiter was hiring 17 hours ago

2024-11-04T00:47:14.125912+00:002024-12-30T16:00:00+00:00

Job Description

Summary of Work Activities and Responsibilities:
Under the direct supervision of the Assistant to the Associate Dean, the Administrative Assistant for Academic Affairs supports the conduct or roll-out of the academic activities.


Main Duties and Responsibilities:

  • Administrative Support Functions
    • Responds to faculty and student inquiries on academic matters from various communication channels.
    • Receives, processes, and monitors completion of the academic-related requests filed with the Office of the Associate Dean (OAD) such as filings of withdrawals, leaves, change of grades, curriculum certifications, and the like.
    • Assists in meetings, programs, and events of the OAD, if needed (e.g., venues, food, and resources needed).
    • Takes minutes of the meeting of the OAD and the Associate Dean’s Council, as needed
  • Support to Academic Affairs
    • Documentation and Reports
      • Gather, collate, and analyze data pertaining to the roll-out of the academic activities of the school such as but not limited to teaching-learning activities, contact time, and learning time.
        • Assists in the collation of data and documents pertinent to curriculum updating for review by the Associate Dean’s Council and the Dean before submission to CHED.
    • Subject Experts
      • Handles logistical preparations for the regular meeting of the Subject Experts and their respective appointed faculty per year level.
      • Prepares materials and documents meetings of the Subject Experts.
      • Maintains/files the pertinent documents of the Subject Experts.
    • Faculty Support
      • Assists in maximizing the features of Canvas as a Learning Management Tool.
      • Assists in ensuring that the Canvas Gradebook is codified and updated to be able to provide almost real-time feedback to students of their academic standing.
      • Assists in maximizing Google Workspace and suggested add-on applications for teaching and assessment activities.
    • Records Management
      • Maintains the records management system of all academic-related documents.
      • Collates and summarizes the various reports of the Academic Cluster (i.e., End-of-Module/Rotation, YL & Cluster Year-End, Students;) for monitoring of the typology of teaching-learning activities
      • Collates and summarizes the types of teaching-learning activities employed in the Adaptive Design for Learning and related asynchronous learning for all year levels.
      • Prepares and manages the official Google Forms of the office necessary for all academic processes.

Minimum Qualifications

Education and Experience Requirements:

  • Graduate of any 4-year undergraduate degree, preferably knowledgeable of the ADMU values.
  • At least 3 years of experience, 1 year of which was experience in Office Management, with experience in the processes and standards of ADMU is an advantage.

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
Don Eugenio Lopez Sr. Medical Complex, Ortigas Ave, Pasig, 1604 Metro Manila
Industry
Higher Education / Academia
Vacancy
1 opening
Website
http://www.ateneo.edu/

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About Ateneo de Manila University

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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