Accounting Assistant  

Job description subject to some revisions.

Summary of Work Activities and Responsibilities:

Under the supervision of the Payroll Supervisor and the Division Head, the Accounting Assistant III position provides section support by preparing certifications of government mandated contribution; safekeeping and filing of payroll documents/materials; preparing monthly absence/tardiness report; summarizing employee’s overtime, preparing of monthly schedule for Credit Union, CEAP, SAP and HMO. The position is also responsible in sending out of employee’s BIR 2316.

Main Duties and Responsibilities:

1. Certification for Government Contribution Support
   • Receives requests for certification of government contribution
   • Checks, reviews, retrieves records or files to validate dates and contribution of the Ateneo employee whether active or inactive
   • Prepares certification for checking of Payroll Supervisor and approval of the Central Accounting Office Director
2. Summarizes employees’ overtime

• Receives, checks and collates the overtime forms
• • Computes total overtime and inputs the applicable overtime rate

1. Prepares monthly schedule of Credit Union and prepares CPS
   • Reconciles ledger and Prepares schedule of monthly deductions
   • Sends the reconciled schedule and Payroll Deduction Remittance to Credit Union and prepares CPS for payment
2. Prepares monthly schedule of CEAP, SAP and HMO report for submission to Human Resources

• Reconciles ledger and Prepares schedule for CEAP, SAP and HMO to be submitted to Human Resources

1. Sending out of employees BIR 2316

• Convert all of BIR 2316 to pdf files
• • Send out the BIR 2316 every January of the year and as requested

1. Absence and Tardiness Report

• Receives and checks leave application forms, and compares/validate from the Daily Time Record biometric report from Human Resources
• • Prepares attendance and tardiness report for checking of Assistant Director and approval of the Director
• Submits absence report to Human Resources and tardiness report to the Payroll Officer for implementation

1. Payroll Support
   • Receives all payroll materials/documents from Human Resources and other units.
   • Scans, files and saves processed payroll documents to the office's document management system
2. Window transaction
   • Attends window transactions and payroll-related queries as needed
3. Others
   • Liaises to other Ateneo Offices to endorse Payroll/Accounting related documents
   • Performs other work-related task that may be assigned by immediate supervisor

Knowledge, Skills and Abilities:

• Basic accounting skills
• Computer skills
• Customer Relations
• Records Management
• Attention to details

Education and Experience Requirements:

• Graduate of any business related course preferably Accounting
• At least 1-year work experience