Grounds Officer | Central Facilities Management Office  

Summary of Work Activities and Responsibilities

Under the direct supervision of the Grounds, Trees, and Waste Management Section Head, the Grounds Officer oversees the delivery of grounds management/maintenance and waste management services by evaluating campus grounds conditions and monitoring work on grounds repair and grounds preventive maintenance. The position involves managing the work of contractors, who implements the primary service of the Section.

Main Duties and Responsibilities:

I. Grounds and Trees Operations

• Oversees the Grounds Repair and Grounds Preventive Maintenance Program
  • Oversees the servicing of Ateneo de Manila University Campus grounds job order requests, and preparation of the daily report
  • Determines the required scope of work for preventive maintenance procedures and recommends the schedule and frequency of the corresponding services of the contractor
• Assist the Section Head on evaluating effectiveness and efficiency of current systems and procedures and recommending improvements
• • Gives feedback on the effectiveness of currently implemented systems and approach
• Identifies and recommends supplies & maintenance and repairs needs, to be used as basis in the preparation of the corresponding budgets
• Records and analyzes services availed, and costs and expenses incurred as basis for grounds repairs and reference for future budget planning
• Checks if established operational standards and procedures for Grounds, Trees and Waste Management are being implemented
• • Inspects and evaluates the physical condition of Campus Grounds
  • Inspects all campus grounds areas
• • Attends to the resolution of concerns/complaints relating to Grounds Management
  • Recommends how to compliance may be ensured and partners with clients
• Monitors performance of outsourced services
  • Coordinates with the contractor on work schedules, assignments, and scope of work
  • Guides the contractors in implementing work policies and procedures and resolving performance challenges, as well as the efficient use and maintenance of equipment and supplies
  • Monitors contractor performance to ensure specifications and standards are complied with and recommends suggestions for corrective measures
• Writes daily, weekly, and monthly corresponding Grounds report
  • Record all data’s pertaining to Environmental Management Board (EMB), Laguna Lake Development Authority (LLDA) and in all aspects of permits

II. Performs other duties that may be required by the immediate supervisor and authorized representatives

Education and Experience Requirements

• Bachelor’s degree
• At least 1 year experience in managing contractors
• Has attended PCO-related trainings

Knowledge, Skills, and Abilities:

Knowledge:

• Administration: Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology
• Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
• Public Safety and Security: Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions

Skills:

• Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
• Time Management: Managing one's own time and the time of others
• Instructing: Teaching others how to do something
• Negotiation: Bringing others together and trying to reconcile differences
• Persuasion: Persuading others to change their minds or behavior
• Coordination: Adjusting actions in relation to others' actions
• Service Orientation: Actively looking for ways to help people
• Social Perceptiveness: Being aware of others' reactions and understanding why they react as they do
• Judgement and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate on
• System Analysis: Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes
• System Evaluation: Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
• Quality Control Analysis: Conducting tests and inspections of products, services, or processes to evaluate quality or performance