Administrative Assistant | University Residence Halls
Ateneo de Manila University
- Quezon City, PhilippinesKatipunan Loyola Heights, Quezon City, Metro Manila, PhilippinesQuezon CityMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Posted 6 days ago and deadline of application is on 29 Aug
Recruiter was hiring 12 hours ago
2025-05-19T03:22:48.953899+00:002025-08-29T16:00:00+00:00Job Description
Under the direct supervision of the Director, the Administrative Assistant attends to the day-to-day administrative requirements of the University Residence Halls (URH) and the Director. This position also provides back-end support on budget and finance management.
Main Duties and Responsibilities
I. Office Management Support
- Oversees the work calendar of the Director, coordinating appointments, meetings, and events
- Serves as frontline staff of the University Residence Halls, attending to and screening visitors, correspondences, and packages for the Director
- Receives, files, maintains, and updates Office records, mails, and other communication materials
II. Budget and Finance Management Support
- Assists the Director in consolidating the materials needed for the URH budget
- Monitors the URH budget accounts
- Reviews the collection reports and accounts for all collected and outstanding balances on a monthly basis, for endorsement to the Director
- Assists Ateneo Resident Students Association (ARSA) Finance Officer in managing their budget and finances
III. Purchase and Inventory Management
- Negotiates a reasonable price for supplies to be purchased, in coordination with the Office Assistant for Payments and Purchasing Support
- Serves as the Office’s first approver in the CPO ePurchase Request System
- Manages the URH inventory of assets and supplies, ensuring that the items are properly stored and accounted for
IV. Performs other tasks as may be assigned by the immediate supervisor or an authorized representative
Minimum Qualifications
Knowledge, Skills, and Abilities
- Knowledge of Bookkeeping, basic finance, and budget management
- Proficient in MS Office, particularly Excel, and other Google Suite applications
- Knowledge and skills in records management and safeguarding confidential records
- Excellent organizational, planning, and time management skills
- Good command of the English language (both oral and written communication)
- Good interpersonal and client service skills
- Strong attention to details
Education and Experience Requirements
- Bachelor’s degree
- At least 3 years of relevant work experience
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Often
- Office Address
- Katipunan Loyola Heights, Quezon City, Metro Manila, Philippines
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About Ateneo de Manila University
The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.
Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students.
It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.
The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.