Executive Assistant  

Major Function:

1) To assist in the strategic management of the organization by providing administrative, technical, logistical, research and consultancy support to the Office of the Chief Culture Curator (CCC).

2) To provide oversight function to all departments reporting directly to the CCC..

3) And other functions assigned to them from time to time.

Specific Duties and Responsibilities:

1) Scheduling and Calendar Management

- Responsible for managing the schedule of the CEO and coordinating meetings, appointments, and events.

2) Communication Management

- Responsible for managing communication between the Division Head, Managers and other individuals or organizations. This includes responding to emails, phone calls, and other forms of communication.

3) Data Entry and Management

- Responsible for entering and managing data in databases and other systems of the Division.

4) Meeting Coordination

- Responsible for coordinating and organizing meetings, including scheduling, preparing agendas, and taking minutes.

5) Document Preparation and Management

- Responsible for preparing and managing documents, such as reports, presentations, and proposals.

6) Social Media Management

- Responsible for creating captions and scheduling posts for Facebook, Tiktok and Twitch. Additionally, chat moderation for Twitch streams.

Graduate of a 4 years course, preferably Business Management Course

At least 2 years experience in related job

Experience with calendar management and scheduling tools

Experience in social media management

Strong organizational and time management skills

Experience with project management and task tracking software

Ability to create and edit documents, presentations and spreadsheets

Strong attention to detail and ability to proofread and edit documents

Experience with document management and file organization systems

Willing to work onsite at our Stronghold office in Xavierville, Quezon City.