Payroll Assistant I Contract of Service  

Key Responsibilities:

Payroll Processing:

• Assist in the end-to-end payroll process, including calculating salaries, benefits, deductions, and taxes.
• Ensure accurate computation of overtime, holiday pay, and other compensation components.

Data Management:

• Maintain and update employee records in the payroll system, including new hires, terminations, and changes in salary or benefits.
• Reconcile payroll data to ensure accuracy and resolve discrepancies promptly.

Compliance and Reporting:

• Ensure compliance with local labor laws, tax regulations, and company policies.
• Prepare and file mandatory government reports, such as tax filings, social security, and other statutory contributions.
• Generate detailed payroll reports for management and audits.

Employee Support:

• Respond to employee inquiries about salaries, deductions, and payroll-related matters.
• Assist employees in understanding their payslips and resolving discrepancies or concerns.

Coordination with Departments:

• Work closely with the Benefits Section to ensure accuracy in employee data and leave records.
• Coordinate with the Finance team to reconcile payroll accounts and fund allocation.

Audit and Record-Keeping:

• Maintain organized and secure payroll files and documentation.
• Assist in internal and external audits by providing necessary documentation and reports.

Year-End Activities:

• Support year-end payroll processes, including tax summaries and issuance of annual employee compensation reports (e.g., W2, 2316).
• Performs other tasks as may be assigned from time to time

Educational Background: Bachelor’s degree in Financial Management, Accounting, or a related field.

Experience: At least 1 year of experience in payroll or a related role. Fresh graduates with relevant internships are also encouraged to apply.

Skills:

• Proficiency in payroll systems and Microsoft Office Suite, particularly Excel.
• Strong numerical and analytical skills.
• Attention to detail and high level of accuracy.
• Ability to handle sensitive and confidential information.
• Excellent communication and interpersonal skills.