Materials Management Specialist | Olongapo, Zambales  

The position is responsible for receiving, storing, monitoring, issuing of all items (assets, stocks and non-stocks). Replenishment of buffer stocks, conducts inventory and asset count, tagging, disposal of written-off assets, recording and documenting all these transactions.

Responsibilities:

• Inspects, counts and receives all deliveries from Suppliers including progress billing (services).
• Checks the delivered items against Purchase Order (PO) and Delivery Receipt (DR) or Invoice;
• Advises the end user / inspector for the conduct of inspection;
• Generates and prints Inspection Receiving Report (IRR) via ERP for conforming items and receipt of complete supporting documents;
• Coordinates return of non-conforming items to Buyer. Use Supplier Return Form (Non-Conformance Report) as its documentation;
• Returns excess deliveries upon practical inspection of quantity;
• Stores the items in proper location/storage area;
• Submits the complete document package to AP Accounting for payment processing
• Receives and evaluates items/materials returned/transferred from site/plant/field warehouse to main warehouse using the Material Return Slip (MRS). Informs source of any discrepancy regarding the transfers/returns.
• Issues materials for withdrawal as requested using the ERP or Manual Issue Slips as its documentation if the system encounters a problem.
• Prepares requisition for replenishment of approved buffer stocks to be reviewed by immediate Supervisor and approved by Department Head.
• Receives and checks Requisitions from end-users and checks availability of the requests. Issues available items to end-users with proper documentation.
• Labels or engraves tag number for new tools & equipment delivered and registers it in the Fixed Assets Logbook.
• Prepares Fixed Assets Movement and Accountability Sheet (FAMAS) and forwards to Fixed Assets Accountant for recording in the Fixed Assets Module.
• Maintains a file of Fixed Assets Movement and Accountability Sheet (FAMAS) individually for every regular employee or group.
• Checks returned tools and equipment and classifies it if in good condition, defective/damaged but repairable, and beyond or uneconomical to repair.
• Assesses defective tools & prepares Asset Disposal Certificate for approval for write off of unusable tools & equipment.
• Responsible for the disposal of written-off items.
• Monitors all Tools and Equipment that were sent out for repair.
• Conducts 100% physical inventory count annually and random count quarterly then reconcile with record.
• Conducts physical count of all Accountability as per schedule then reconcile with record.
• Maintains accurate record of gas cylinders and conducts once a month confirmation with supplier for borrowed cylinders.
• Tracks borrowed cylinders by end-users at site.
• Monitors and updates consigned materials.
• Maintains all records, documents and files related to his assigned task.
• Reports any abnormalities or problems encountered in the performance of his duty.
• Receives and evaluates items/materials returned/transferred from site/plant/field warehouse to main warehouse using the Material Return Slip (MRS). Informs source of any discrepancy regarding the transfers/returns.

• Bachelor's degree holder
• Has at least two (2) years of related work experience
• With knowledge in financial, asset and inventory management & warehousing
• 1 vacant position available in Olongapo, Zambales