1. Company Overview
Nova Virtual Solutions and Nova Tech is a modern virtual assistant company that blends human expertise with in-house web development. We provide high-quality administrative, creative, and operational support to businesses and professionals worldwide. Our built-in technology assistant, that uses cutting edge technology to shape the user interfaces and experiences of our software products.  This includes Nova Care’s EVV system and various web and mobile applications developed by Nova and it's affiliated organizations gives enhanced productivity by automating routine tasks, improving workflow efficiency, and ensuring fast, accurate support to our clients.

2. Mission Statement

Our mission is to empower individuals and businesses by delivering reliable, efficient, and tech-enhanced virtual assistance that simplifies operations and supports growth.

3. Vision Statement

We aim to become a global leader in hybrid virtual support, where human intelligence and advanced automation work together to create seamless productivity experiences.

4. Services Offered

Administrative Support: Email management, scheduling, data entry, document preparation.
Customer Support: Responding to inquiries, ticket management, customer follow-up.
Business Operations: Project coordination, CRM upkeep, reporting.
Social Media Assistance: Basic content scheduling, marketing campaigns, engagement tracking and research.
AI-Enhanced Automation: Chat assistance, automated reminders, workflow optimization powered by application affiliated to Nova Tech.

5. Our Technology Assistant: NovaTech AI

NovaTech AI is an integrated virtual technology assistant designed to streamline tasks, automate repetitive processes, and deliver quick insights. It works alongside our human assistants to:
Automate scheduling and reminders
Provide real-time research and information
Generate reports and summaries
Increase accuracy and reduce turnaround time
Support clients 24/7

6. Target Clients

Our services are tailored for:

Clients who with to optimize their productivity by using Virtual Assistant's services such as:

Awareness of the specific protocols and policies, with healthcare experience
Provide clear directions for the policies and procedures to the clients, by providing a tailored contact number for each entity.
Email responses and coordination, minutes of the meeting and daily activity reminders.
Tracking and reminders for any deadlines and nearing due tasks.
Knowledge about marketing and platforms niche (Indeed, Meta, LinkedIn, Instagram) 
Tech skills to keep track of time and compliances, providing assistance in filling out forms, etc.
HIPAA compliant Virtual Assistants


Nova Virtual Solutions

Key Responsibilities

• Manage and organize email and inbox, including sorting, flagging, responding, and following up on correspondence

• Maintain and coordinate calendars, scheduling appointments and meetings, and sending reminders

• Handle inbound and outbound calls professionally and courteously

• Prepare, format, and maintain documents, spreadsheets, and reports

• Provide general administrative support and complete ad hoc tasks as assigned

 

Please apply through the link below and select the role that best matches your experience and qualifications:

@ novavirtualsolutions.com/careers#nova-jobs

Once submitted, our team will review your profile and get back to you if your experience matches the current opportunity.

General Virtual Assistant

TSL Marketing Corp (Winterpine Group)

The Marketing Officer is responsible for executing and coordinating integrated marketing initiatives that strengthen brand presence, support sales growth, and enhance customer engagement across digital, traditional, and trade channels. The role collaborates with cross-functional teams to implement marketing campaigns, promotions, and product launches while ensuring brand consistency and achieving business objectives.

Key Duties and Responsibilities

1. Marketing Campaign Execution

<ul>
	<li>Execute integrated marketing campaigns, promotions, and brand initiatives across digital, traditional, and trade channels in accordance with approved marketing plans.</li>
	<li>Coordinate with internal teams, suppliers, agencies, printers, and other vendors to ensure the timely delivery of marketing materials and campaign requirements.</li>
	<li>Monitor campaign timelines and ensure projects are completed within schedule.</li>
</ul>

2. Content Management and Brand Support

<ul>
	<li>Execute marketing initiatives, including social media management, digital advertising, merchandising, in-store promotions, and dealer activations.</li>
	<li>Develop and coordinate marketing collaterals, promotional materials, product launches, and trade events while ensuring brand consistency across all channels.</li>
	<li>Monitor campaign performance, product visibility, and customer engagement, and coordinate with internal teams and external partners to ensure successful implementation.</li>
</ul>

3. Market Research and Performance Monitoring

<ul>
	<li>Conduct market research, competitor analysis, and consumer trend monitoring to support marketing strategies.</li>
	<li>Track and evaluate the performance of marketing campaigns and trade activities, providing recommendations for continuous improvement.</li>
	<li>Prepare campaign performance reports, presentations, and maintain accurate marketing documentation.</li>
</ul>

4. Cross-functional Coordination

<ul>
	<li>Collaborate with Sales, Product, and other internal departments to align marketing initiatives with business and revenue objectives.</li>
	<li>Support internal communication initiatives and participate in cross-functional projects as assigned.</li>
</ul>

Marketing Assistant

LeapFroggr Inc. is a technology company that operates SeriousMD & NowServing. Together, SeriousMD & NowServing is a healthcare platform, whose sole mission is to "improve healthcare through technology."

Our company culture revolves around excellence, family and community, cooperation and sharing.

LeapFroggr Inc.

The job responsibilities include everything related to a pharmacy operation.

<ul>
	<li>Provide superior customer service by understanding customers' health conditions and requirements.</li>
	<li>Answer queries and provide complete and accurate product information and benefits carried by the Company.</li>
	<li>Generate sales and assist in retail operations management.</li>
	<li>Perform other administrative tasks that may be assigned by the Store Executive.</li>
	<li>Participates in all improvement and engagement programs and initiatives implemented in the store.</li>
</ul>

Why Join Us?

<ul>
	<li>Experience on-the-job skill development and mentoring program.</li>
	<li>Learn from our in-house and external trainings.</li>
	<li>Grow and challenge yourself to join our leadership development program.</li>
	<li>Work in a Company that values an entrepreneurial mindset on the job.</li>
	<li>Feel secure in our above industry compensation package.</li>
	<li>Join an organization that has a high retention rate, where people love where they work.</li>
</ul>

Pharmacy Assistant

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Full JD will be provided to the shortlisted candidate. 

The Admissions Assistant IV provides administrative and logistical support for the 
admissions, financial grant-in-aid, Awareness of School Expectations Session (ASES), 
sectioning of accepted student applicants and other office matters and processes.

Main Duties and Responsibilities: 
I. Application and Admissions Support

<ul>
	<li>Prepares, receives, and processes application forms of applicants for Kinder, Grade 1, and transferees to the Ateneo Grade School</li>
	<li>Provides logistical support for the implementation of admission testing activities</li>
	<li>Assists in the deliberation and release of admission decisions</li>
	<li>Coordinates with relevant offices to facilitate the uploading of accepted students’ applicant files and inclusion of appropriate enrollment links in the release of admission results</li>
	<li>Prepares and collects feedback forms and QR codes for the evaluation of testing and application processes</li>
</ul>

II. Awareness of School Expectations Session (ASES) Support

<ul>
	<li>Assists in the preparation of ASES materials, scheduling, and monitoring of ASES for Kindergarten, Gr. 1 and transferees</li>
	<li>Monitors payments done for application and confirmation of enrollment of applicants in coordination with Central Accounting Office (CAO) and the assigned Cashier</li>
	<li>Prepares weekly reports of applications, examinations and results for review by the A-Team</li>
	<li>Prepares posters and announcements for marketing and promotion, information pamphlets and other promotional materials</li>
	<li>Provides logistical support for Admission events (i.e. Open House, Big School Congress and the like)</li>
	<li>Schedules and monitors school tour requests from parents of potential student applicants</li>
</ul>

III. Financial Grant-in-Aid Support

<ul>
	<li>Provides assistance for grant-in-aid application and deliberation process as well as release of results</li>
	<li>Prepares reports for recording and/or processing of the Central Accounting Office</li>
</ul>

IV. Office Support

<ul>
	<li>Serves as the receptionist and attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Monitors the official Ateneo de Manila Grade School Admissions webpage and social media accounts in coordination of University Marketing and Communications Office</li>
	<li>Maintains organized records, filing systems, and documentation for admissions and office operations</li>
	<li>Ensures that office supplies and resources are replenished, properly stored, and in good working condition</li>
	<li>Assists in the preparation of cash advance requests for Office-related expenses by gathering the necessary documentation</li>
	<li>Prepares and consolidates liquidation reports for OAA expenses for budget tracking</li>
	<li>Provides support to Office and University-wide events and committees, as needed</li>
</ul>

V. Performs other duties as may be assigned by the immediate supervisor, or any authorized representative

Admissions Assistant

We are a BPO located in Baguio City catering to Law Firms and Real Estate Companies in the US who have been our partners since 2007.

We specialize in paralegal services that include drafting legal documents, legal research, client interviews, appointment setting, case monitoring and case management.

We also have administrative assistant roles with tasks that include inbound client maintenance calls, outbound service calls, maintenance ticket monitoring, rent roll maintenance and video surveillance review.

We are looking for people who would like to grow our business with us.

Optimum Transsource Inc.

<ul>
	<li>Manage attorney and office calendars</li>
	<li>Schedule court appearances, meetings, and deadlines</li>
	<li>Track appointments and follow-ups</li>
	<li>Answer incoming phone calls professionally</li>
	<li>Take messages and route calls appropriately</li>
	<li>Send reminder emails and communications</li>
	<li>Maintain spreadsheets and internal tracking systems</li>
	<li>Assist with general administrative and clerical tasks</li>
	<li>Coordinate with team members to ensure deadlines are met</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Attention to Detail

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

This test unit measures the ability to use inductive and deductive reasoning to draw logical conclusions from a given set of statements

Decisions are made every day from easy to more complex ones. Using a scientific approach to analyzing root-cause and finding results enable employees to work more independently. Logical reasoning also provides a foundation for experimentation which encourages insights and helps in the creation of new business opportunites. This test measures ability to use inductive and deductive reasoning to draw conclusions.

Logical Reasoning

This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action

Hiring employees that can accurately follow written steps and processes ensures two things--consistent output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Written)

This test unit measures the ability to listen, understand, and follow a set of spoken instructions and remember the important details for implementation

Hiring employees that can accurately follow steps and processes dictated verbally ensures two things--same output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Verbal)

This measures the ability to grasp and comprehend fully and completely, explicit and implicit information of spoken communication/information.

Listening Comprehension

This test unit measures the ability to be brief and concise in written communication by avoiding redundancies

Efficient communication is effective communication. The more direct and accurate the message is, the clearer and the faster it gets to the receiver with little to no misinterpretation. And because businesses have more important tasks to do than read long-winded text or documents, hiring employees with this skill is a smart choice. This test measures the ability of the candidate to compose concise communication.

Brevity (Written)

This test unit assesses the ability to think in constructs and determine how to combine and categorize ideas and things together in a way that makes logical sense.

Organizing

This measures ability to grasp and comprehend fully and completely explicit and implicit information of written communication.

Reading Comprehension

Administrative Assistant

Why Join Us?

BLIMS Lifestyle Group, Inc. (BLG) is the house of furniture brands. With over 40 store locations for brands such as BLIMS Fine Furniture, La-Z-boy Gallery, SOGO Home and Office Center, Home Factory Outlets, and the soon to open Natuzzi Editions, the group is positioned to serve the different tastes and lifestyles of the Filipino consumer.

Our company has been in the retail industry for over 49 years. Through the years, we have not failed to stay true to our mission of turning all Filipino houses into a home, and we continue to take pride in revolutionizing the industry by setting the trend and redefining people’s lifestyles.

What we have to offer:
•	Work-Life Balance 
•	Employee health plan for supervisory positions
•	Fun, challenging & result oriented work environment

BLIMS LIFESTYLE GROUP, INC.

Responsible for providing secretarial and administrative support to executives to ensure that daily operations and administrative functions are carried out effectively and efficiently. Handles the scheduling of appointments and meetings, preparation and organization of documents and reports, management of correspondence, maintenance of confidential records, coordination with relevant departments, and performance of other administrative tasks as assigned to ensure the smooth operation of the office.

Executive Assistant

AboitizPower is the holding company for the Aboitiz Group’s investments in power generation, distribution, and retail electricity services. We are among the largest power producers in the Philippines, with a balanced portfolio of assets located across the country. We are also a major producer of renewable energy, with several hydroelectric, geothermal, and solar power generation facilities.

Driven by our purpose of “Transforming Energy for a Better World,” AboitizPower is a leading Philippine energy provider dedicated to building a sustainable and balanced fleet of generation capacities. We prioritize responsible operations and investments that support the country's energy transition goals, focusing on renewable energy sources for a cleaner future while improving our traditional assets to ensure the nation continues to grow.

AboitizPower is an equal opportunity employer. We believe that a diverse and inclusive workforce is crucial to our purpose of driving change for a better world. We consider and encourage all applicants without discriminating against age, sexual orientation and/or gender identity, disability, political opinion, religion, nationality, marital or parental status (including pregnancy), ethnicity or other status protected by law. Our equal opportunity and non-discrimination policies apply in all aspects of employment, including recruitment, hiring, regularization, promotions, transfers, discipline, termination, benefits and training.

We urge everyone to be vigilant against scams involving fraudulent employment offers with Aboitiz Power Corporation. To ensure your security, please correspond and refer to the official channels only.

1. Aboitiz Power Corporation Website: https://www.aboitizpower.com
2. Careers Website: https://careers.aboitizpower.com
3. LinkedIn: https://www.linkedin.com/company/aboitizpower
4. Facebook: https://www.facebook.com/AboitizPowerCorporation
5. Tiktok: https://www.tiktok.com/@aboitizpowerofficial

AboitizPower is an equal opportunity employer. We believe that a diverse and inclusive workforce is crucial to our purpose of driving change for a better world. We consider and encourage all applicants without discriminating against age, sexual orientation and/or gender identity, disability, political opinion, religion, nationality, marital or parental status (including pregnancy), ethnicity or other status protected by law. Our equal opportunity and non-discrimination policies apply in all aspects of employment, including recruitment, hiring, regularization, promotions, transfers, discipline, termination, benefits and training.

AboitizPower

As Technical Assistant, you will provide proactive support and assistance to the CHRO in efficiently and smoothly managing the department and meeting its objectives. The role involves analysis of information, offering a broad range of ideas and diverse perspectives, using a variety of approaches, techniques, strategies, resources and innovative thinking to find solutions to challenges and provide well documented assessments and reports. This position ensures that the CHRO’s directives, required information/data and updates on programs initiatives are communicated accurately and in a timely manner with the CHRO’s direct reports and other executives, while maintaining confidentiality in sharing information and contribute directly to transforming energy for a better world. You will work closely with the Human Resources to deliver results, create positive community impact, and develop your skills in a supportive, purpose-driven environment.

Technical Assistant

Anchored by vast landholdings, financial strength, strategic alliances, and supported by world-renowned consultants, Greenfield Development Corporation is one of the Philippines’s most diversified real estate companies, rapidly expanding through aggressive developments in industrial, commercial, residential, recreational and infrastructure projects.

Greenfield Development Corporation

<ul>
	<li>Process, track, and report all incoming and outgoing checks, including deposits and payments.</li>
	<li>Ensure timely release of check payments and monitor post-dated checks.</li>
	<li>Address bounced checks, assist tenants, and coordinate with the Billing Department.</li>
	<li>Maintain petty cash by tracking usage and replenishing funds when needed.</li>
	<li>Handle questions about checks and payments from suppliers, contractors and creditors.</li>
</ul>

Treasury Assistant

CMG Retail is a house of brands empowering women to build confidence and creatively express themselves everyday.

Our portfolio spans boutiques (CLN, CMG, So Fab), department stores (Matthews, Figlia, Figliarina, Sorores, Marie Nicole, Shubizz), men's (Traffic, Uomo) and international (Staccato, Vizzano).

With over 40 years of experience in the fashion industry and more than 300 retail locations nationwide, we are a trusted partner of women from all walks of life.

We look forward to meeting you!

CMG Retail Group

The Audit Assistant is tasked to oversee the day-to-day movement of SKUs ( from warehouse, to store branches, to end-customer) ensuring that all data reflected in the system are accurate and complete. Responsible for making any needed adjustments, generating transfer reports, and reporting of any unresolved issues for troubleshooting.

Inventory Reconciliation

 

<ul>
	<li> Responds to all adjustment requests in a timely manner Verifies and validates all requests thoroughly through counterchecking system generated reports.</li>
	<li>Reports, records, and archives all discrepancies through a complete filing of all reports and request adjustments for future reference</li>
	<li>Ensures that all inventory is reconciled and closed daily</li>
</ul>

Inventory Compliance

<ul>
	<li>Conducts monthly inventory audit in order to safeguard all established standards, metrics, policies, and procedures.</li>
	<li>Makes sure that all inventory movements are thoroughly recorded and archived</li>
	<li>Assists in periodic physical count of stocks to ensure that all products are classified properly and stored in good condition.</li>
	<li>Conducts random monthly cycle counts in stores across the nation.</li>
	<li>Supports the merchandising and marketing team by making sure that inventory metrics comply with business needs.</li>
	<li>Coordinates with the Audit Supervisor for the troubleshooting of any inventory issues such as loss, theft, or fraud, or any form of non-compliance</li>
</ul>

Audit Assistant

As CHiNOY TV celebrates its 15th anniversary, we continue to evolve as a multimedia platform, with content and activities spanning television, digital, events, and community-driven initiatives. While strengthening our presence locally, we are also expanding globally to connect with overseas Chinese communities and celebrate our shared heritage.

We remain committed to our mission of:

1. Preserving and promoting Chinese-Filipino culture while strengthening Chinese Filipino identity across different platforms.
2. Inspiring communities by highlighting the success stories of remarkable Chinese Filipinos.
3. Providing opportunities for the Chinoy youth to showcase their talents in media, entertainment, and performing arts.
4. Bridging the Chinese and Filipino communities through meaningful projects and initiatives.


Fil-Chi Media Productions Inc. (Chinoy TV)

<ul>
	<li>Research and pitch possible stories</li>
	<li>Submits inivtation letters to potential subjects</li>
	<li>Handles coordination with subjects and logistics requirements</li>
	<li>Assists in production shoots</li>
	<li>Determine the locations and handles processing of shoot permits</li>
	<li>Coordinates with subjects in terms of submission of the necessary materials required for post production</li>
	<li>Aids in the production of digital contents</li>
	<li>Transcribing</li>
</ul>

Production Assistant

About the Role:

We are seeking a highly organized and proactive Executive Assistant to support a dynamic and demanding executive. This role requires a meticulous individual with exceptional time management skills and a keen eye for detail. The ideal candidate will be able to anticipate needs, prioritize tasks, and work independently.

Key Responsibilities:

Administrative Tasks:

<ol>
	<li>Manage and maintain a complex calendar, scheduling meetings and appointments.</li>
	<li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail.</li>
	<li>Prepare and edit documents, reports, and presentations.</li>
	<li>Manage travel arrangements, including booking flights, accommodations, and transportation.</li>
	<li>Coordinate and manage logistics for meetings, conferences, and events.</li>
</ol>

Research and Planning:

<ol>
	<li>Conduct thorough research on various topics as needed.</li>
	<li>Assist in developing and implementing strategic plans.</li>
	<li>Coordinate with internal and external stakeholders to ensure smooth operations.</li>
</ol>

Personal Tasks:

<ol>
	<li>Manage personal tasks and errands as required.</li>
	<li>Provide support for personal travel arrangements and logistics.</li>
</ol>

This is a full-time remote role for a Marketing Assistant should be located in Metro Manila with work-from-home options. The Assistant will be responsible for reviews and insights of each of the marketing campaign across each function.

Scope of Work

The Contractor is engaged as a Marketing Specialist to assist the Company’s clients with marketing and communications tasks. The Contractor’s duties shall include, but are not limited to:

● Creating, scheduling, and managing content for the client’s marketing channels (such as social media posts, email newsletters, and blogs).

● Assisting in developing marketing materials and campaigns, including coordinating basic graphic design or copywriting tasks as needed.

● Conducting market research and compiling data on customer demographics, competitor activities, and market trends to inform marketing strategies.

● Communicating with the client’s team and, when required, with customers or partners in clear and fluent English (with a neutral accent) to support marketing initiatives.

● Monitoring the performance of marketing campaigns and suggesting improvements based on analytics or feedback.

Under the supervision of the Head of the Internationalization at Home (IZN@Home) Section of the OAVP-UPI, the Events Assistant will be involved in the planning and implementation of:

<ul>
	<li class="text-justify">ASEAN in Today’s World Student Mobility Camp, February 2027</li>
	<li class="text-justify">Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, March 2027</li>
	<li class="text-justify">IAJU Mission and Formation Conference, June 2027</li>
</ul>

Detail of Principal Accountabilities and Project Deliverables:

<ul>
	<li>Assist in the planning and execution a two upcoming international events:
	<ul>
		<li>ASEAN in Today’s World Student Mobility Camp, February 2027</li>
		<li>Climate Crisis to Climate Resilience in Southeast Asia and the Pacific Summit, March 2027</li>
		<li>IAJU Mission and Formation Conference, June 2027</li>
	</ul>
	</li>
	<li>Ensure that documentation of events and activities, including financial documentation, are kept in proper order.</li>
	<li>Collaborate with Schools, Departments, student organizations, and other stakeholders to ensure successful event implementation.</li>
	<li>Assist in the development and lead in the distribution of publicity materials to promote internationalization events to the campus community.</li>
	<li>Utilize various channels, including social media, newsletters, and campus announcements, to reach a</li>
	<li>Assist in event budget implementation, ensuring that resources are utilized effectively and efficiently to optimize program impact.</li>
	<li>Assist in collection of feedback and assessing the quality of said events through surveys and other evaluation methods.</li>
	<li>Maintain accurate records of event attendance, expenditures, and outcomes.</li>
	<li>Canvas, evaluate, recommend possible suppliers and third-party contractors, and liaises with chosen suppliers and third-party contractors for the procurement of goods and services needed by the Section.</li>
	<li>Prepare necessary requests supporting documents for the processing of payments of suppliers and third-party contractors.</li>
	<li>Perform other work-related tasks as may be assigned by the Immediate Supervisor or any authorized representative.</li>
</ul>

Events Assistant

Responsible for providing general administrative and clerical support to help ensure the smooth day-to-day operations of the office. The role assists with office coordination, document management, communication, and other administrative tasks while providing support to different departments as needed. 

 

Key Duties and Responsibilities

1. Administrative Support

<ul>
	<li>Provide general administrative and clerical assistance to support daily office operations.</li>
	<li>Prepare, organize, and maintain office documents and records.</li>
	<li>Perform data entry and update information as needed.</li>
	<li>Assist in preparing reports, correspondence, and other office documents.</li>
</ul>

2. Office Coordination

<ul>
	<li>Answer and direct phone calls, emails, and other inquiries.</li>
	<li>Receive and assist visitors, clients, and employees.</li>
	<li>Help coordinate meetings, appointments, and schedules.</li>
	<li>Receive, sort, and distribute mail, packages, and other deliveries.</li>
</ul>

3. General Office Operations

<ul>
	<li>Monitor office supplies and coordinate replenishment when needed.</li>
	<li>Assist in maintaining an organized and efficient office environment.</li>
	<li>Operate standard office equipment such as printers, scanners, and photocopiers.</li>
	<li>Provide administrative support to various departments and assist with office-related tasks as assigned.</li>
</ul>

4. Documentation and Team Support

<ul>
	<li>Maintain accurate records and ensure proper filing of documents.</li>
	<li>Coordinate with team members to support administrative processes.</li>
	<li>Follow company policies and procedures in carrying out assigned responsibilities.</li>
	<li>Perform other related duties that may be assigned from time to time.</li>
</ul>

Office Assistant

Our Products 
Davines is an Italian brand based in Parma, Italy. Its range of products includes hair and skin care. The brand’s main philosophy is to bring out the beauty from the marriage of nature and technology, through processes that promote sustainable beauty. It’s a brand whose primary focus is to promote beauty, while keeping in mind the care that one must consistently give to nature. Davines tries to inject as much natural ingredients in all of its products, keeping the balance between substance and style, nature and science, and people and spirit. To date, CRAII is the exclusive distributor of Davines hair care products in the Philippines. The lines that are currently carried by CRAII include the following: Mask with Vibrachrom, Natural Tech, Essential Haircare, More Inside, The Circle Chronicles, A New Colour, The Present Time and View.

Our People 
CRAII is composed of a highly-diversified and dynamic group of people. The company believes in the constant evolution of the Filipino hair care market, and that more Filipinos are becoming aware of the advantages in using natural-based products. CRAII’s environment is one that welcomes fresh ideas, with its people highly-adaptable and receptive to change. 


CREATIVE REVOLUTIONARY ACCENTS INTERNATIONAL INC.

Payment Preparation

Prepare payment vouchers, checks, or online payments. Ensure payments are made on time to avoid penalties or delays. Monitor due dates and prioritize payments. 

Vendor Management

Maintain and update vendor records. Respond to supplier inquiries regarding payments. Reconcile vendor statements and resolve discrepancies. 

Expense Monitoring

Track and record company expenses. Ensure all expenses are properly documented and approved. 

Filing and Documentation

Organize and maintain financial records (invoices, vouchers, receipts). Ensure documents are complete for audit purposes. 

Compliance and Controls

Follow company policies and accounting procedures. Help ensure transactions comply with internal controls and audit requirements. 

Bank Reconciliation

Compare company cash records with bank statements regularly (daily, weekly, or monthly) Identify and investigate differences such as outstanding checks, deposits in transit, bank charges, or errors. Prepare and update bank reconciliation statements. 

Monitoring Cash Transactions

Record and track all bank-related transactions (deposits, withdrawals, transfers). Ensure all entries are accurately posted in SAP. 

Error Resolution

Detect discrepancies and coordinate with banks or internal departments to resolve issues. Correct posting errors in the system when needed. 

Documentation &amp; Filing

Maintain organized records of bank statements, reconciliation reports, and supporting documents. Ensure all documents are complete for audit and compliance purposes. 

Reporting

Prepare reconciliation summaries and variance reports for management. Assist in cash flow monitoring and reporting. 

Compliance &amp; Internal Controls

Follow company policies and accounting procedures. Help ensure proper internal controls over cash handling and recording.

Kalibrr Job Search

General Virtual Assistant

Marketing Assistant

Pharmacy Assistant

Admissions Assistant

Administrative Assistant

Executive Assistant

Technical Assistant

Treasury Assistant

Audit Assistant

Production Assistant

Executive Assistant

Marketing Assistant

Events Assistant

Office Assistant

Accounting Assistant