Digital Media Planner  

Key Responsibilities:

Digital Media Planning Support:

• Develop annual and project-based media strategies, plans, and campaign reports based on market trends, consumer insights, client objectives, and campaign performance.
• Stay up to date with current digital and social ad formats (YouTube, Meta, TikTok, etc.).
• Manage multiple projects and clients, ensuring timely, accurate, and high-quality delivery.
• Build and maintain strong client relationships through regular in-person and daily communication.
• Attend client meetings and routine status calls on-site.
• Communicate with clients daily via email and phone.
• Coordinate and track media insertion orders, purchase requests, and campaign timelines.
• Maintain updated records of media plans, vendor contracts, and delivery confirmations.
• Liaise with media vendors and internal stakeholders for document submission, approvals, and follow-ups.
• Support the preparation of post-campaign reports and performance summaries.

Finance Related Administration:

• Prepare and compile documents for payment requests and ensure compliance with internal approval workflows.
• Submit payment requests to the finance system and coordinate with the finance team for payment processing.
• Maintain accurate records of outstanding and completed payments, ensuring proper documentation and audit trails.
• Monitor invoice submissions and match them with corresponding PR/PO and media schedules.

General Administrative Duties:

• Maintain an organized digital and physical filing system for all administrative documents.
• Assist in scheduling meetings, preparing reports, and other clerical duties as needed.
• Support cross-department communication for media-related matters.

Job Summary:

We are seeking a highly organized and detail-oriented Digital Media Planner to provide administrative support across the Media service & Media planning, execution. This role will be responsible for coordinating media-related service and administrative tasks, managing documentation and assisting in the payment request and tracking processes to ensure smooth operational workflows.

Qualifications:

• Minimum Diploma or Bachelor’s Degree in Administration, Marketing, Advertising, Communication, Business or a related field.
• 3 years of experience in a digital media planning and administrative support role, preferably in media agencies.
• Familiarity with digital media operations and/or finance payment procedures is a plus.
• Proficient in Microsoft Office (especially Excel and Word) and digital documentation tools.
• Strong attention to detail and ability to handle multiple tasks in a fast-paced environment.
• Good communication and coordination skills.