Project Coordinator  

The Project Coordinator is responsible for supporting the Projects Department in ensuring the smooth execution of translation and interpreting projects. This role involves project coordination, administrative support, and layout and design assistance.

Key Responsibilities:

1. Project Coordination & Administration

• Write and distribute project emails and communications.
• Develop and maintain a systematic project filing system.
• Maintain and update contact lists.
• Book travel arrangements when required.
• Submit and reconcile expense reports.
• Assist in developing project documentation, timelines, and milestones.
• Monitor project progress, identify potential issues, and support in implementing solutions.
• Coordinate with internal teams and external talents to ensure requirements and deadlines are met.
• Assist in preparing project reports and post-project evaluations.

2. Layout & Design Support

• Lay out translation projects according to client requirements.
• Collaborate with the design team to produce high-quality design deliverables.
• Communicate with the sales team to ensure consistency and accuracy in design execution.
• Use design software and tools (e.g., Adobe InDesign, Adobe Illustrator, Adobe Photoshop) to create and modify design assets.

• Bachelor’s degree in Business Administration, Communications, or a related field.
• At least 1–2 years of experience in project coordination or administrative work.
• Basic knowledge of design software is a plus.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work in a fast-paced environment.

Key Competencies:

• Strong coordination and time management skills
• Proactive and resourceful
• Team player with good communication skills
• High level of accuracy and attention to detail
• Willingness to learn and adapt to changing project needs