College Registrar Officer  

Responsibilities:

Student Records Management

• Maintain and update student records with accuracy, confidentiality, and compliance with institutional and CHED policies.
• Oversee the proper recording of student status changes, including completions, withdrawals, program shifts, and grade adjustments.
• Ensure timely updates in the registrar system to support academic integrity and student progress.
• Validate and process enrollment requirements for new, transferee, and returning students with 100% accuracy.
• Respond to inquiries from students, faculty, and external stakeholders with accuracy, timeliness, and excellent customer service.

Certified Document Processing

• Process and issue certified true copies, transfer credentials, certifications, and other official documents within standard turnaround times.
• Maintain and optimize registrar systems to ensure smooth operations and process efficiency while ensuring data integrity, security, and accessibility across all systems
• Generate accurate and timely reports (e.g., enrollment statistics, dean’s list, conditional status) to support academic and institutional decision-making.

Academic Advising (Registrar Scope)

• Provide students with accurate guidance on residency rules, maximum residency limits, curriculum flowcharts, and registrar-related academic policies.
• Support students in understanding academic requirements to promote timely program completion.

Scholarship and Government Liaison

• Manage CHED scholarship application, validation, and submission requirements.
• Promote scholarship opportunities to qualified students to support access and retention.
• Submit required government reports and documentation (SO numbers, CAV, curriculum updates, calendars) on time and in full compliance with CHED and other regulatory bodies.

Qualifications:

• Bachelor’s degree in Education, Business Administration, Management, or a related field; postgraduate studies or relevant certifications are an advantage.
• Proven experience in registrar operations, student records management, or academic administration, preferably in a higher education institution.
• Strong knowledge of CHED regulations, academic policies, and government compliance requirements.
• Proficiency in registrar systems, student information systems (SIS), and related digital platforms; ability to troubleshoot and support process automation.
• Excellent organizational skills with a strong attention to detail and commitment to accuracy and confidentiality in handling student records.
• Strong communication and interpersonal skills, with the ability to provide excellent customer service to students, faculty, and external stakeholders.
• Analytical and data management skills, with experience generating reports for decision-making.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing academic and regulatory requirements.
• Commitment to upholding institutional integrity, student-centered service, and compliance with higher education standards.