Records Associate  

The Records Officer ensures that accounting records are properly accounted and filed and there is enough storage for them. Acts as a document custodian in-charge of the proper safe keeping of documents and make certain compliance to the defined minimum retention policies and to ensure availability during internal and external audits.

Key Responsibilities

• Comply with the retention schedule and deals with archiving, storage and destruction of obsolete records.

• Control finance documents filing, retrieval upon receipt of an approved request and monitoring the return of retrieved documents

• Ensure completeness of the records based on the transactions extracted from the accounting system. • Perform other task that may be assigned from time to time by line manager.

• Continuously evaluate and improve records management processes to enhance efficiency and effectiveness.

• Graduate of any four (4) year business related course
• At least 1 year of experience of administrative task
• Proven experience managing documents and archiving operations
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access)
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Highly organized and detail oriented.
• Basic computer (MS Office) skills
• Skills in operating office machines/ equipment (facsimile, telephone, printer, photocopying machine)