Accounts Payable Coordinator  

About Us: Hubexo provides cutting-edge data, insights, and software solutions to the global construction industry. Founded in Sweden in 1936, Hubexo specializes in project information, eTendering, product information, market intelligence, and specification.

With operations in more than 20 countries and a workforce of 2,500 employees, Hubexo helps its customers sell more efficiently, build sustainably, and lead the future of construction innovation.

In Philippines, Hubexo operates under the legal name BCI Central.

About the role: To provide financial and administrative support within the Finance Department. Play an active part in ensuring the system of financial control is maintained to the highest standards within the Accounts Payable team. Take ownership of the recording of purchase invoices, creditor allocations and making payments. Prepare, maintain and analyse a range of reports to support the wider Finance function and business.

Key Responsibilities:

• Management of the Accounts Payable function including end to end processing from raising of PO to making vendor payment.
• Support Head of Finance Operations with company cash flow for all subsidiaries ensuring that sufficient money is available in all accounts preventing an overdrawn position.
• Responsibility for accurate and timely processing of company credit card expenses for all subsidiaries ensuring that expense is accrued where required.
• Responsibility to ensure accurate and timely payment runs for vendor and employee expense payments.
• Take ownership of month end AP accruals, ensuring accurate processing to deadline.
• Maintain accurate and timely accounting records using a range of computer systems to ensure that the relevant records are maintained, complying with regulatory bodies such as HMRC.
• Responsibility for ensuring all queries are delt with effectively and in a timely manner.
• To be a key finance contact and source of advice and guidance to other members of the finance team as well as others across the business.
• To be aware of and assist in the maintenance and development of internal financial controls.
• To play an active role in the general development of the finance function systems and procedures and to always seek continuous improvement of systems and processes.

Measure of Success:

• Accurate and timely processing of financials transactions within area of responsibility.
• Positive feedback on level of customer service to both internal and external customers.
• Company and departmental procedures are followed.
• Ownership of tasks to ensure adherence to company KPI’s.

• Experience in a Shared Services environment or within multinational companies is preferred.
• Proven supervisory experience within the finance department of a customer-focused organization.
• Strong expertise in Accounts Payable systems and AP processes.
• Proficient in Microsoft Office applications, particularly Excel.
• AAT qualification or equivalent is an advantage.
• Demonstrates discretion and confidentiality in handling financial and management matters.
• Proven track record in continuous process improvement.
• Ability to work independently with minimal supervision.
• Strong relationship-building skills with internal and external stakeholders.
• Effective team planning, organization, and delegation capabilities.