Project Staff for Arete  

Summary of Project Scope:

Under the supervision of the Artistic Director, the Project Staff – Reliever provides temporary administrative and operational support to the Offices of the Executive Director and Artistic Director of Areté from September to January 2027. The Project Staff assists in managing venue reservation requests, monitoring facility use, coordinating event logistics, facilitating ocular inspections, and supporting the day-to-day operations of Areté to ensure continuity of services during the engagement period.

Detail of Principal Accountabilities and Project Deliverables:

• Respond to inquiries regarding Areté's spaces and venue availability.
• Communicate reservation status to clients and coordinate reservation requirements.
• Assist clients and event organizers during ocular inspections of theaters and event spaces.
• Monitor the scheduled use of Areté spaces and coordinate with the ED Office/AD Office and other concerned units regarding bookings and activities.
• Coordinate event-related logistical requirements with the Areté Administrative Office and other concerned offices, including security, air-conditioning, parking, facilities, cleaning, and other support services, as needed.
• Assist in preparing event spaces prior to and after activities, in coordination with maintenance personnel.
• Prepare and facilitate administrative documents required for venue use, including the Production Information Form (PIF), theater house rules and regulations, terms of use, and other related documents.
• Liaise with clients on payment status and outstanding obligations to Arete.
• Perform other related duties as may be assigned during the period of engagement.

Description of Education, Competence, and Experience Required:

• College Graduate
• At least 2 years work experience
• Must have good people skills and the ability to work with different personality types
• Experience in records keeping and filing practice
• Excellent organization skills and attention to detail
• Experience in bookkeeping, an advantage
• Ability to work on multiple assignments at the same time