Student Affairs Professional  

Summary of Work Activities and Responsibilities:

The Student Affairs Professional is responsible for the coordination, planning, and implementation of one of the social formation programs of OSCI. The position also coordinates with internal and external stakeholders to ensure the smooth flow of activities of formation programs and also performs administrative tasks necessary to the operation of the office.

Main Duties and Responsibilities:

I. Program Management

• Participates in the review of program objectives and learning outcomes of students
• Designs modules, trainings and activities for students in line with the program’s identified objectives and learning outcomes
• Coordinates with government institutions, non-government organizations, peoples’ organizations, parishes, grassroots communities, student organizations and relevant offices in the Ateneo de Manila University for partnership in the implementation of the formation programs
  • Conducts site investigations, planning sessions, and other coordination meetings with identified partners
  • Follows OSCI protocol in finalizing partnerships with identified institutions and communities
  • Conducts orientation for foster parents and other stakeholders who will be directly involved with the students during area engagements/immersions as well as skills training
  • Schedules follow-up meetings to ensure that activities will push through according to agreed plans with identified partner institutions and communities.
• Provides orientation and input to students to ensure that they are prepared for their area engagement/immersion
• Facilitates area engagements/immersion of our students
• Monitors area engagements/immersions to ensure safety and security of students by following OSCI and university protocols
• Coordinates and arranges transportation to assist students in going to and from their assigned area or community
• Facilitates the reflection and analysis of the experiences of students
• Mentors and coaches students in their formation through consultations
• Distributes evaluation survey and collects evaluation results from students, internal and external partners to gather needed data to improve design and activities of formation program
• Coordinates with the Sanggunian and student organizations regarding program-related concerns
• Organizes advocacy campaigns to heighten awareness and involvement of students on current social issues

II. Administrative Duties

• Encodes students’ grades on AISIS or submits student performance evaluation form or completion matrix to partner academic departments as agreed upon by OSCI and partner academic departments
• Regularly reports schedule to the office for monitoring of designated Program Assistant Director
• Manages finances for the operational expenses of the program specifically budget proposal, disbursement, and liquidation
• Submits to the office assistant/s requests for reservation of venues and equipment including other logistical arrangements necessary for the implementation of the formation program
• Facilitates and/or documents program and office meetings

III. Office Support

• Contributes to the achievement of office plans by participating in committee work or membership in a technical working group
• Participates in office activities by providing valuable contributions to improve processes and program designs
• Attends seminars, workshops, trainings and/or conferences for professional growth
• Represents the office in gatherings and meetings as deemed necessary by the OSCI Director

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Knowledge, Skills, and Abilities:

• Program Planning, Implementation, Monitoring, and Evaluation Skills: Proficiency in planning, executing, monitoring, and evaluating programs to ensure they meet objectives and outcomes
• Module-making Skills: Ability to create educational modules that align with the program’s learning objectives
• Classroom Management Skills: Skills in managing classroom dynamics, ensuring a conducive learning environment
• Facilitation and Presentation Skills: Competency in leading discussions, workshops, and delivering presentations effectively
• Group Processing Skills: Ability to facilitate group reflections and discussions, guiding participants towards deeper understanding
• Social Analysis Skills: Capacity to analyze social issues, understand community dynamics, and apply this understanding in program design and implementation
• Mentoring and Coaching Skills: Proficiency in guiding, supporting, and developing students or team members through structured mentoring and coaching
• Community and Relationship-building Skills: Ability to build rapport and good relationships with various stakeholders
• Administrative Support Skills: Knowledge of administrative and clerical procedures such as drafting letters and interdepartmental communications, office budget and expenses, etc.
• Communication Proficiency: Demonstrates excellent oral and written communication skills, effectively conveying information and ideas
• Records Management: Ability to systematically organize, store, update, and protect Office and Staff-related records throughout their life cycle – from the time of creation or receipt to their eventual disposition/turnover
• Active Listening: Ability to give full attention to what other people are saying, taking time to understand the points being made and asking questions as needed
• Adaptability and Efficiency: Ability to adapt to changing priorities and work effectively in a fast-paced environment
• Technological Savvy: Demonstrates proficiency in Microsoft Office Applications and other Internet applications
• Time Management Skills: Displays a strong work ethic, adheres to systematic approaches, and manages tasks effectively, even under tight deadlines and pressure
• Organization and Prioritization of Work: Ability to effectively plan and coordinate the delivery of required outcomes, according to importance and urgency; keen to details

Education and Experience Requirements:

• Graduate of any Bachelor’s Degree, preferably in Social Science
• Work experience with tertiary student formation and community outreach programs is an advantage