Recruitment Officer  

Main Duties and Responsibilities

Recruitment Trends and Programs

• Researches, analyzes, and presents recruitment data.
• Prepares demand and supply reports, providing trends (e.g., weekly, monthly, quarterly, annually), and analyzes related to recruitment requirements, turnaround rates, (un)successful profiles.
• Updates the Section Head on the status of the candidates on a weekly basis providing workforce demand and supply insight, which includes total lead volume by day, leads to hire ratios and other relevant metrics.
• Monitors the recruitment activities by updating the recruitment tracker on a daily basis, ensuring completeness of information.
• Provides recommendations on how offices may address their workforce complement requirements better, in coordination with the other HR sections.
• Reviews recruitment funnel and benchmarks against similar industries on best practices.
  • Provides suggestions on how to improve related processes based on research of best practices and trending methodologies.
  • Recommends improvements, strategies and programs on how to attract and retain employees.

Sourcing and Recruitment Administration

• Manages client expectations by ensuring they are informed of the recruitment plans, and recommends alternative solutions and /or best options when challenges arise.
• Coordinates with the hiring unit and the other sections in the Organization Capability and Development group in understanding the needs of the unit, and how it translates and is operationalized in the job description of the requested position.
• Partners with clients by understanding and addressing their needs, providing proactive solutions that meet present and long-term needs, and monitors progress of project plans and deliverables.
• Ensures that hiring unit are properly informed of what are expected of them during recruitment, hiring, and onboarding process.
• Carries out recruitment process from attracting, sourcing, screening, initial interview, testing, and job offers.
  • Proactively reaches out to both active and passive candidates, using various sourcing methods to meet the hiring service level agreement.
  • Regularly updates the hiring units on the status of their request and works with the unit in coming up with alternative solutions on challenges encountered.
  • Implements systematic sourcing methods and background verification, assessing for job and culture-fit, and ensuring that the right people are placed are the right job, and that
• Monitors pertinent employment dates (e.g. employment start date, probationary period, end of contract, retirement date, etc.), and works with the units on potential action points to ensure compliance with policies.

Administrative Functions

• Actively researches practices related to recruitment frameworks, assessment strategies, intervention and evaluation.
• Keeps abreast of industry trends and practices that might affect the University, and provides feedback to the administrators on how to anticipate and manage its possible impact.
• Keeps abreast with trends and changes happening in the University and determines how it affects the Office.
  • Keeps track of updates and developments that affect the University as an organization, including its employees.
  • Monitors and keeps track of information and announcements coming from the Cluster and related-government agencies.
• Assists the HR Cluster during peak seasons, and the University for events and committee works.

Performs all other duties as may be reasonably required of the position, in accordance with the instructions of the Immediate Supervisor, and its duly authorized representative.

Knowledge, Skills and Abilities:

• Knowledge of recruitment and selection and various communication methods
• Ability to conduct interviews, accurate assessments and selection to determine best plan for career development and training required.
• Ability to connect and see the implications of actions to other systems/processes
• Strong attention to detail
• Critical and analytical thinking
• Ability to manage multiple priorities as well as flexibility to adapt
• Excellent communication, interpersonal, partnering, negotiation skills
• Ability to handle multiple projects at a time (attention to details & project management are must haves)
• Knowledge on various branding techniques and methodologies
• Strong knowledge on presentations and several MS applications (Excel, PowerPoint, Visio etc.)
• Strong MS Office knowledge especially in creating various reports in excel
• Has a strong sense of urgency balanced with quality-result orientation

Education and Experience Requirements:

• Graduate of any business course or psychology
• With 1-2 years of recruitment experience