Research Communications Assistant  

Summary of Work Activities and Responsibilities:

The Research Communications Assistant V provides support in the creation of research communication materials that showcase the University’s research initiatives. The position also provides administrative support to the section’s operations.

Main Duties and Responsibilities:

I. Research Communications Services Support

• Works with researchers in producing engaging and informative content for digital platforms and the University research website, subject to review of the Research Communications Head
  • Consults researchers to gather information and details about the research projects
  • Drafts articles/write-ups on current and upcoming research projects
• Supports the creation of printed, electronic, and video research communication materials that showcases the University’s research efforts, initiatives, and achievements while ensuring all materials align with the University’s branding guidelines subject to the review and endorsement of the University Marketing and Communications Office (UMCO)
  • Layouts and creates designs for printed and electronic research communication materials (e.g., brochures, advertisements, etc.)
  • Coordinates with third-party suppliers on the planning to production of video materials, ensuring submissions are followed and the necessary logistical preparations are made
• Ensures Office social media accounts ands University research website are updated by posting relevant content on the University’s research initiatives
  • Researches best practices on techniques and methods used to monitor media reach, engagement, and impact, and provides recommendations on possible improvements

II. Administrative Support

• Assists in maintaining the Institutional Repository (Archīum) by gathering and arranging research outputs and publications in accordance with the established standards and guidelines
• Assists in organizing events and meetings related to research communications by handling the logistical preparations, including scheduling, setup, and coordination of participants
• Assists the Research Communications Head in scheduling, organizing, and following up on tasks and activities, as needed

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Knowledge, Skills, and Abilities:

• Communication Proficiency: Demonstrates excellent oral and written communication skills, effectively conveying information and ideas and with excellent writing and copy editing abilities
• Research: Knowledge on how basic and applied research works
• Records and Safekeeping Skills: Ability to safeguard confidential records, files, and other sensitive information, ensuring compliance with privacy regulations and organizational policies
• Technology Savvy: Ability to create, consume, and utilize digital media with the familiarity with social media and networks, email marketing, and search engines. Proficient in standard computer operating systems (i.e., Windows of MacOS), Google Workspace, and Microsoft Office Applications, etc.
• Graphics Design Skills: Basic knowledge of designing graphics, editing videos, creating presentations for marketing and communication materials and creating mock-ups for discussion and turnover for actual production
• Coordination Skills: Proficient in proactively organizing, mediating, and managing actions among diverse stakeholders to achieve collaborative goals effectively
• Interpersonal Skills: Ability to work and relate with teams and comfortable with communicating/dealing with big groups and the public with the ability to work collaboratively in a diverse and multicultural environment
• Organization and Prioritization of Work: Ability to efficiently and effectively plan and coordinate the delivery of required outcomes, according to importance and urgency

Education and Experience Requirements:

• Graduate of Marketing, Communication, or any related field
• Preferably with one (1) year of work experience in marketing communication and/or customer relationship management
• Experience or familiarity with the research process and academic writing is an advantage