Treasury and Disbursement Officer  

Key Responsibilities:

Treasury

1. Manage daily cash position and ensure optimum utilization of funds;
2. Monitor banking activities and establish relationships with financial institutions;
3. Monitor of Time Deposits/placements maturity and recommend disposition for matured TD/Placement;
4. Execute pre-approved foreign exchange dealings (conversion of USD to PhP) and ensure proper documentation and posting in the accounting system;
5. Monitoring of bank balances for disbursement purposes in Operation and Payroll Accounts; ensure that data reflected in the cash position dashboard is regularly updated

Disbursement Supervision

1. Supervise the disbursement process to ensure compliance with internal policies and external regulations, including:
2. Checking of all RFPs for both cash and credit card payments by checking proper documentation before approval by Finance Manager;
3. Checking and verification of all accounts payables by checking proper documentation, validity, computation and tax implications before approval;
4. Ensure completeness and accuracy of posting of all disbursement transactions in the accounting system;
5. Ensuring complete and accurate uploading of MC, ACP, Remittance, fund transfer and inform authorizers of upload;
6. Preparation of telegraphic transfers, money wire transfers and demand drafts application for local and foreign payments, and endorsement of transactions for posting in the accounting system;
7. Monitoring of authorization of all payable uploaded in Digibanker (Disbursement, Payroll, BIR & Gov't Remittances);
8. Review of credit card statements for validity of transactions posted;
9. Oversee the accounts payable ledger and review unsettled balances
10. Oversee the maintenance of an accurate and updated database of supplier and contract information, ensure that supplier accreditation policies are implemented
11. Ensure that disbursement related questions, concerns and feedback from internal and external stakeholders are addressed in a timely manner. Understand root causes for delays/escalations and recommend preventive actions to avoid recurrence

Cost Expenditure Management

1. Analyze and assess the organization’s current expenditure processes and identify areas for improvement;
2. Develop and implement strategies to optimize expenditure workflows, cost-saving and maximization initiatives to ensure sustained financial benefits.

Financial Reporting

1. Prepare timely and accurate financial reports;
2. Provide supporting data for treasury-related information (e.g. cash position, cash flows) on the monthly board reports within the closing deadline
3. Support in the preparation of financial statements and other regulatory reports.

Performs other related tasks that may be assigned from time to time.

Person Specification:

1. Bachelor's degree in Accountancy, Accounting Technology or equivalent.

2. At least 4-5 years of relevant work experience and at least 2 years experience in a supervisory role.

3. Preferably CPA

4. Analytical, meticulous to details

5. Highly trustworthy

6. Goal-driven, result-oriented, self-reliant, enthusiastic, creative and resourceful, analytical, organized

7. Comprehensive, Good Oral and Written Communication Skills

8. Time Management Skills

9. Critical Thinker, Judgment and Decision Making Skills

10. Service Orientation Skills

11. Systems Analysis and Systems Evaluation Skills

12. Proficient in Microsoft and Office such, especially Excel

13. Excellent communication, leadership, and organizational skills.