Audit Supervisor  

About the Role

The Audit Supervisor is pivotal in ensuring the organization's financial and operational processes' accuracy, compliance, and integrity. The Audit Supervisor oversees a team of auditors and conducts various audits to assess the effectiveness of internal controls, identify improvement areas, and mitigate risks. The incumbent is responsible for coordinating audit activities, conducting detailed examinations of financial records, implementing audit procedures, and providing actionable recommendations to enhance operational efficiency and financial accountability.

What You’ll Do:

1. Auditing Campaign Proposals and Price Accuracy
   • Conduct audits to verify the accuracy of campaign proposals with approved signatures.
   • Compare and reconcile price and duration data between Seller Center and MPCD master lists.
   • Audit price markdowns, campaign prices, and percentage markdowns against MPCD records.
   • Ensure consistency and accuracy in voucher details, including claim periods, discount amounts, minimum basket prices (order value), and usage quantity limits for both e-commerce platforms and Seller Center.
2. Auditing Promotional Activities
   • Audit vouchers, free shipping discounts, and gift-with-purchase promos across e-commerce platforms and Seller Center.
   • Verify voucher claim periods, discount amounts, minimum basket prices (order value), and usage quantity limits.
   • Review usage quantity limits for gift rule promos, product promos, and promo durations against established criteria.
   • Validate minimum spend requirements and ensure compliance with promotional terms.
3. Product and Store Audits
   • Conduct audits of online stores on Seller Center, including SKU management, product images, pricing accuracy, collection organization, and product descriptions.
   • Compare discounts between MPCD and Seller Center, ensuring consistency and accuracy.
   • Audit collection information sheets (CIS) against data from Gingersnaps, Just G, and various e-commerce platforms.
   • Harmonize system codes and provide additional instructions for auditing Shopify Global.
   • Auditing of Choose, Pitti Bimbo,Playtime, and TikTok vs. Seller Center (International),
4. Financial Audits and Reporting
   • Audit sales reports and reconcile them with COO requirements.
   • Review documents required from RPRO (Fulfillment) per series and ensure completeness.
   • Perform bank reconciliations for BPI, Union Bank, and BDO accounts.
   • Audit weekly sales reports, credit notices, debit records, and bank statements for accuracy and completeness.
5. Operational Audits and Compliance
   • Audit cash transactions, including cash sales deposit slips, official receipts, and sales invoices.
   • Conduct physical store visits to ensure compliance with operational procedures and identify areas for improvement.
   • Prepare and check certified monthly sales reports (CMSR) and send them to the SM Portal.
   • Reconcile cash deposit slips with bank statements.
   • Oversee petty cash fund replenishment and verify official receipts for purchases.
6. Regulatory Compliance and Documentation
   • Prepare electronic sales reports for BIR submission and ensure compliance with tax regulations.
   • Monitor manual invoice processes and ensure accuracy in financial documentation.
   • Maintain records of gift certificate issuance and conduct audits of physical count deductions.
   • Review out slips, transfer order slips, and return and receive vouchers from Warehouse 20 for accuracy and completeness.

What We’re Looking For:

• Bachelor's degree in accounting, finance, or related field.
• Proven experience in internal auditing, preferably in retail or e-commerce industries.
• Strong knowledge of auditing principles, practices, and techniques.
• Familiarity with e-commerce platforms, financial systems, and ERP software.
• Excellent analytical skills with attention to detail and ability to interpret complex data.
• Effective communication and interpersonal skills, with the ability to interact with stakeholders at all levels.
• Strong leadership abilities with a track record of supervising and developing audit teams.
• Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.