Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

The Administrative Assistant VI provides secretarial, administrative, and financial support to the day-to-day operations of the Office.

Main Duties and Responsibilities

I. Frontline and Administrative Support

<ul>
	<li>Handles inquiries and requests from stakeholders and visitors across multiple communication channels and coordinates information flow with concerned offices.</li>
	<li>Receives, records, and processes office correspondence and communication materials.</li>
	<li>Provides coordination and logistical support for meetings, events, and activities.</li>
	<li>Assists in communicating and promoting relevant university information, reports, and initiatives related to institutional strategies, rankings, and accreditations.</li>
	<li>Maintains the repository of official communication materials of the Office of the Associate Dean for Administrative and Student Services.</li>
	<li>Collates data and prepares reports related to staff formation, health, and wellness for review and endorsement.</li>
	<li>Coordinates with the university physician, clinic, and partner health facilities on employee and student health and wellness protocols.</li>
	<li>Coordinates with campus security offices on safety and security matters.</li>
	<li>Provides administrative and logistical support for school projects and special events.</li>
</ul>

II. Financial Management Support

<ul>
	<li>Maintains office financial records and expense accounts to ensure accurate documentation.</li>
	<li>Assists in the preparation of school budget proposals and budget reports.</li>
	<li>Prepares and processes financial documents for approval and submission to the central accounting office.</li>
	<li>Supports the monitoring of collection activities.</li>
</ul>

III. Records Management Support

<ul>
	<li>Updates databases and maintains correspondence, documents, and records in a systematic and confidential manner.</li>
	<li>Maintains files and facilitates proper disposal of records in accordance with university guidelines.</li>
</ul>

IV. Human Resource Support

<ul>
	<li>Coordinates the routing, submission, and follow-up of human resource–related documents.</li>
	<li>Supports recruitment and the filling of school vacancies.</li>
	<li>Collaborates with supervisors and department or program secretaries to maintain compliant personnel records.</li>
	<li>Provides administrative support for employee development plans.</li>
	<li>Prepares attendance summaries for non-teaching administrative staff.</li>
</ul>

V. Facilities and Information Technology Matters

<ul>
	<li>Conducts periodic checks of facilities and coordinates repair or renovation requirements.</li>
	<li>Coordinates facilities needs and monitors inventory of capital and non-capital equipment.</li>
	<li>Coordinates with relevant offices on inventory management and disposal of office equipment and furniture.</li>
	<li>Assists in billing units for classroom usage.</li>
	<li>Provides classroom and logistical support for academic classes and programs.</li>
</ul>

VI. Performs other work-related tasks as assigned by the immediate supervisor or authorized representative.

Administrative Assistant for Administrative and Student Services

HÖEGH EVI SERVICES AS is a multinational company organized and existing under the laws of Norway, was duly licensed by this Commission in accordance with the Omnibus Investments Code of 1987, as amended by RA 8756 and its implementing rules and regulations and with a favorable recommendation from the Board of Investments dated August 29, 2018, to establish its Regional Operating Headquarters in the Philippines doing business as Höegh Evi Services ROHQ to: engage in general administration and planning; business planning and coordination; sourcing/procurement of raw materials and components; corporate finance advisory services; marketing control and sales promotion; training and personnel management; logistics services; research and development services and product development; technical support and maintenance; data processing and communication; and business development.

Höegh Evi Services ROHQ

Job Description

Strengthen Höegh Evi’s Legal &amp; Compliance function by establishing robust information management and legal‑tech practices that improve efficiency, quality and compliance. The role designs and maintains our legal document structures and taxonomies, supports contract lifecycle workflows, enables privacy‑compliant archives, and drives adoption of AI‑supported legal tools in collaboration with IT, data and security.

Primary Accountabilities:

Information governance: Define and maintain classification, metadata and retention standards for legal and corporate documents to ensure consistency, auditability and privacy compliance.

Archive and knowledge management: Design, optimise and administer the corporate and contract archive, including searchability, taxonomy and template libraries.

Legal technology enablement: Lead the evaluation, configuration and user adoption of legal‑tech tools (e.g., CLM, document automation, matter management, AI‑assisted search/summarisation) with IT and security.

Process and workflow design: Map and improve core legal processes (KYC evidence storage, IDD documentation, contract procedures, litigation/matter files) to reduce cycle time and risk.

Training and change: Provide concise training, user guides; promote best practice usage and continuous improvement.

Compliance by design: Embed privacy, security and regulatory controls into legal information and tool workflows; support DPIAs and data‑mapping for legal systems.

Reporting and metrics: Track adoption, quality, throughput and legal‑tech value (e.g., turnaround time, rework, external counsel cost avoidance).

Business partnering: Translate legal needs into technical requirements and act as bridge 
between Legal and Compliance, IT, data, security and vendors.

 

Main Tasks:

For information governance

<ul>
	<li>[Drafting and maintaining policies/standards for classification, metadata, naming, retention and access.] [Ownership of information governance in Höegh Evi needs to be decided]</li>
	<li>Maintain a legal‑specific taxonomy and controlled vocabularies.</li>
	<li>Run periodic audits and remediation of legacy repositories.</li>
</ul>

 

For archive and knowledge management

<ul>
	<li>Configure folder structures/libraries for corporate entities, contracts, matters and advice.</li>
	<li>Curate and version templates, playbooks and clause libraries.</li>
	<li>Implement enterprise search facets and saved views for common legal queries.</li>
	<li>For legal technology enablement</li>
	<li>Pilot and scale AI‑assisted use cases (search, drafting support, summarization) with risk controls.</li>
	<li>Manage vendor relationships, security reviews and release testing with IT.</li>
	<li>Superuser for software tools utilized by L&amp;C</li>
</ul>

For process and workflow design

<ul>
	<li>Map AS‑IS and design TO‑BE flows for e.g. KYC/IDD evidence, contract reviews, DPA handling and enterprise risk management.</li>
	<li>Define hand‑offs between Oslo and Manila; create RACI and SLAs.</li>
	<li>Implement streamlined matter intake and triage.</li>
</ul>

For training and change

<ul>
	<li>Produce short guides, videos and “how‑to” pages; run quarterly refreshers.</li>
	<li>Collect feedback, prioritise enhancements and publish a visible backlog/roadmap.</li>
</ul>

For compliance by design

<ul>
	<li>Support Data Protection Impact Assessment for legal tools; maintain data inventories and records of processing.</li>
	<li>Ensure retention schedules are enforced; coordinate defensible deletion.</li>
</ul>

For reporting and metrics

<ul>
	<li>Build dashboards showing cycle times, throughput, adoption, external counsel cost trends and contract volumes.</li>
	<li>Provide monthly highlights/risks to CLCO and Legal LT.</li>
</ul>

Legal Technology and Knowledge Specialist

We are a BPO located in Baguio City catering to Law Firms and Real Estate Companies in the US who have been our partners since 2007.

We specialize in paralegal services that include drafting legal documents, legal research, client interviews, appointment setting, case monitoring and case management.

We also have administrative assistant roles with tasks that include inbound client maintenance calls, outbound service calls, maintenance ticket monitoring, rent roll maintenance and video surveillance review.

We are looking for people who would like to grow our business with us.

Optimum Transsource Inc.

<ul>
	<li>Manage and organize legal documents and files, ensuring everything is easily accessible and up to date.</li>
	<li>Gather and summarize information for attorneys, providing them with the insights they need to build strong cases.</li>
	<li>Draft essential legal documents and maintain clear communication with clients throughout the process.</li>
	<li>Handle scheduling and maintain case files, keeping everything on track and efficiently managed.</li>
	<li>File documents promptly and provide administrative support to attorneys, helping the team stay organized.</li>
	<li>Conduct legal research and assist in drafting documents to support the legal team’s efforts.</li>
</ul>

MS Office

Judgement and Decision Making

Legal Writing

Attention to Detail

Time Management

Reading Comprehension

Monitoring and Evaluation

Paralegal | Legal Assistant

Summary of Work Activities and Responsibilities:

To provide administrative and secretarial assistance and other support services required by the assigned office, observing appropriate confidentiality and discretion in handling restricted information.

Main Duties and Responsibilities 
I. Frontline and Secretarial Functions

<ul>
	<li>Manages the appointments and schedules of the Office Head and arranges the necessary logistical requirements.
	<ul>
		<li>Coordinates with various offices and external stakeholders for the achievement of the office’s mandates.</li>
		<li>Arranges the logistical requirements such as venue, transportation, meals, equipment, souvenirs, etc, depending on what is needed for the meeting/event.</li>
		<li>Takes minutes of the meetings/proceedings, as needed.</li>
	</ul>
	</li>
	<li>Attends to queries and guests and in a prompt, polite and efficient manner.</li>
	<li>Prepares templated memos, appointment letters, and other communication needed by the Office Head.</li>
	<li>Monitors the cyclical schedules of the Cluster and the University and ensures that all expected processes are attended to on time by the different members of the Cluster.</li>
	<li>Attends to the logistical requirements of the standing and adhoc committees of the Office Head, as instructed by the Committee Chairs.</li>
	<li>Monitors the terms of the members of the Office Head’s committees, including the administrative appointment of faculty members, and reminds the Office Head when a new search and appointment process has to take place.</li>
</ul>

II. Document Management

<ul>
	<li>Where appropriate, conducts initial reviews of documents submitted to the Office Head and makes necessary recommendations.</li>
	<li>Assists in the preparation and filing of copies of outgoing correspondences; Properly logs incoming correspondences and ensures that they are addressed in a prompt and efficient manner.</li>
	<li>Coordinates proposed agreements to be reviewed by the necessary parties and by the appointed university lawyer, including the signing of these documents and sending and retaining copies of the original document as required. This will include ensuring that contractual agreements of the office are monitored and attended to.</li>
	<li>Updates Office database and maintains files and records of correspondences, documents and other materials for the Office Head in a systematic manner and consistent with the need to protect confidentiality and data privacy. This may include Office and personnel records.</li>
	<li>Properly disposes old files and records according to University and Office guidelines.</li>
</ul>

III. Finance Management Support

<ul>
	<li>Maintains and tracks the unit’s financial resources, monitoring the expenses vis-à-vis the budget of the Office.</li>
	<li>Maintain expenses, primarily through the preparation of documents required for accounting according to University guidelines.</li>
	<li>Coordinates the timely submission of billings and prepared Orders for a Check to process payments.</li>
	<li>Processes reimbursement and liquidation reports.</li>
	<li>Ensures that all financial documents submitted by the schools to the Office Headd for signature are properly supported.</li>
</ul>

IV. Office Management Support

<ul>
	<li>Oversees the general upkeep of the Office, ensuring that necessary repairs are coordinated, and periodic general clearing are scheduled, among others.</li>
	<li>Maintains and monitors use of office supplies/resources and ensures that these are replenished as required and used in an optimal and cost-effective manner (this includes gifts/souvenir items sponsored by the Office).</li>
</ul>

V. Performs other duties as may be reasonable assigned by the immediate 
supervisor, and authorized representatives.

Administrative Assistant

<ul>
	<li>Manage attorney and office calendars</li>
	<li>Schedule court appearances, meetings, and deadlines</li>
	<li>Track appointments and follow-ups</li>
	<li>Answer incoming phone calls professionally</li>
	<li>Take messages and route calls appropriately</li>
	<li>Send reminder emails and communications</li>
	<li>Maintain spreadsheets and internal tracking systems</li>
	<li>Assist with general administrative and clerical tasks</li>
	<li>Coordinate with team members to ensure deadlines are met</li>
</ul>

Quezon City is a vast and teeming city with a steadily increasing income and occupation of one-third of Metro Manila’s total land area. It now serves as the Philippines’ government center with the legislature and other important government offices located in its area. All of these are reminiscent of the same noble dream that brought forth the creation of the City.

Quezon City is situated on the northeast portion of Metro Manila. It is bounded on the north by Caloocan City and San Jose del Monte City in Bulacan Province, on the east by San Mateo and Marikina, on the south by Pasig and Mandaluyong, San Juan and Manila, and on the west by Valenzuela, Caloocan, and Manila. Its northeastern and eastern boundaries are defined by the Novaliches Watershed and the Marikina River. With an area of 16,112.58 hectares (based on 1995 GIS graphical plot), it is the largest among the sixteen (16) cities and one (1) municipality in the region and is almost one-fourth the size of Metro Manila.

VISION

The Quezon City Government envisions itself to be a model of effective governance and responsible leadership, working in partnership with the citizenry in building a Quality Community. 

MISSION

To provide quality service which will make Quezon City an ideal community where people live, work and do business in a hospitable, progressive & peaceful environment.


Quezon City Local Government

The Quezon City Youth Development Office pursuant to Ordinance No. SP-2803, series of 2018, was designed to promote the right to quality education at all levels by enhancing and extending the education opportunities and financial assistance to poor but deserving students from indigent families in Quezon City. Also, to strengthen, expand and sustain all the existing services, programs and interventions for the City Youth that will formulate and implement effective programs and services attuned to the issues and concerns of the sector.

Vision

QCYDO envisions a city which is modernized and progressive wherein the interests of the youth have primary importance i the development of the City. A City wherein youth are empowered and educated.

Mission

To help the City government in addressing and minimizing the problem of out-of school youth. QCYDO shall spearhead the promotion and implementation of Quezon City Scholarship Program that will provide better services especially to the deserving students among the economically disadvantaged families.
QCYDO shall pursue youth empowerment through leadership skills training and livelihood programs.
Organize the youth into a broader network in order to promote active participation in governance.

Quezon City Youth Development Office

<ul>
	<li>Provide assistance in reviewing submitted requirements for scholarship grants processing</li>
	<li>Ensure proper filing of office records and documents</li>
	<li>Prepare copies of memorandums, office orders, communications, correspondence and other documents</li>
	<li>Ensure the maintenance and safekeeping of documents, records and properties and correct entries in the log book</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

Stradcom Corporation is the proponent of the multi-billion peso computerization of the Philippine Land Transportation Office (LTO), the agency that registers motor vehicles, issues drivers' licenses, and enforces laws of land transportation, and is administered under the Department of Transportation (DOTr).

Through a nationwide IT infrastructure consisting of the development of software for formal business processes, the establishment of a huge data powerhouse, the interconnection of LTO's almost 300 offices, the delivery of all hardware and equipment, and the provision of operating and support services throughout the entire concession agreement, which is now in its extension period, STRADCOM provides a service to government consistent with the provisions of the BOT Privatization Law (in particular, a Build-Own-Operate <BOO> contractual scheme), while establishing a solid business model built on the generation and collection of service revenues from the transacting public.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

<ol>
	<li>Coordination and General Administrative Functions
	<ol>
		<li>Monitors and coordinates the daily/weekly/monthly appointments and engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Provides support and required logistical preparations or requirements for meetings and other scheduled business engagements under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li> Coordinates schedule of meetings with concerned Departments/Divisions or other individuals outside the organization</li>
		<li>Books official business travel arrangements under AVP</li>
		<li>Greets and assists guests under Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Responds to phone calls promptly and forward calls to Office of the AVP/Advisor for Strategy &amp; Head</li>
		<li>Ensures that all equipment in AVP/Advisor’s office are in proper condition</li>
		<li>Coordinates repairs for office equipment and/or facilities and monitor the schedule and execution of their preventive maintenance</li>
		<li>Take minutes of Office of the AVP/Advisor for Strategy &amp; Head’s meeting, as required</li>
		<li>Coordinate all required janitorial services with cleaners to ensure that the Office of the AVP/Advisor is always kept clean and orderly</li>
	</ol>
	</li>
	<li>Documents and Records Management Functions
	<ol>
		<li>Ensures consistent recording and transmittal of internal/external communications and correspondences</li>
		<li>Receives and sorts mails, forwards letters and personal billings, etc. under Office of the AVP/Advisor and provides relevant information related to these documents whenever necessary</li>
		<li>Records incoming and outgoing documents regularly; photocopies received, or outgoing documents as needed, and routes signed documents to intended recipients, whenever necessary</li>
		<li>Prepares the following under Office of the AVP/Advisor:
		<ul>
			<li>Routine correspondences and letters as requested;</li>
			<li>Cash advance &amp; expense report</li>
			<li>Notice of Meeting</li>
			<li>Mobile Prepaid Cards</li>
			<li>Request for Payment</li>
			<li>Purchase requisition/capital expenditure request</li>
			<li>Transport service scheduling for offsite visit, training, seminar and other related official business activities/meetings</li>
		</ul>
		</li>
		<li>Processes Cash advance, Request for Payment, and Purchase requisition/capital expenditure request upon approval of AVP/Advisor</li>
		<li>Submits all processed and approved payment request forms to the Finance Department</li>
		<li> Keeps confidentiality of oral and written communication heard or read that are sensitive in nature</li>
	</ol>
	</li>
	<li>File Organization and Office Supplies Inventory Functions
	<ol>
		<li>Consolidates and files hard and soft copies of documents such as relevant emails, Training Materials/handouts under Office of the AVP/Advisor, and other important files</li>
		<li>Maintains an organized filing system to easily retrieve all files, correspondences, and documents as may be needed or required under Office of the AVP/Advisor</li>
		<li>Photocopies, scans, binds documents, organize files in specific folders/envelopes, and performs other administrative tasks, as may be needed</li>
		<li>Maintain an inventory and safekeeping of office supplies such as sample toner, ink, bond paper, folders, etc</li>
		<li>Monitors the release of the office supplies needed under Office of the AVP/Advisor to ensure supplies replenishment before stocks are depleted</li>
	</ol>
	</li>
	<li>Other Tasks
	<ol>
		<li>Provides support and assistance in organizing special meetings, affairs, or gatherings by sourcing and coordinating with suppliers, food concessionaires/providers for these events, etc. and with other tasks as instructed or directed by AVP/Advisor</li>
		<li>Adheres to approved policies and the prescribed rules and regulations of the Company</li>
		<li> Performs other duties that may be required from time to time</li>
	</ol>
	</li>
</ol>

Gingersnaps | Where Creativity, Craftsmanship, & Passion Come Together

At Gingersnaps, we believe in the magic of everyday dress-up—where fashion becomes a form of play, self-expression, and discovery. Inspired by childhood wonder, we create timeless yet contemporary children’s wear that blends nostalgia with modern style. From everyday essentials to elegant occasion wear, our designs encourage confidence, creativity, and joy in every child’s journey.

As we grow globally, expanding across Asia, Europe, and the US, we remain deeply committed to quality, sustainability, and craftsmanship. We take pride in designing high-quality, thoughtfully crafted pieces that stand the test of time.

Gingersnaps is more than a brand—it’s a community of passionate designers, innovators, and storytellers shaping the future of children’s wear. If you’re looking for a workplace that values creativity, collaboration, and purpose, we’d love to have you on board.

Join us as we bring beautiful, high-quality fashion to the next generation!



GINGERSNAPS Philippines

The Administrative Assistant is responsible for supporting the Visual Merchandising team by overseeing and facilitating various visual tasks across the stores. This role ensures the seamless coordination between departments, suppliers, and store teams to execute visual campaigns and installations effectively. The ideal candidate will possess strong organizational skills, a keen eye for visual aesthetics, and the ability to work in a fast-paced environment.

What you’ll do:

<ol>
	<li>It is your responsibility to work with the visual merchandising head.</li>
	<li>Coordinate store request concerning the visuals department facilitates shipment requirements such as documentation and preparation of items, and ensures that all store requests are ordered, delivered and installed.</li>
	<li>Coordinates with suppliers with regards to deliveries and timetable.</li>
	<li>Compiles store photo reports for new campaigns, coordinates permits for store installations and setups, helps out with the SPD Department.</li>
	<li>Do other duties/functions as may be assigned by the Company from time to time.</li>
</ol>

Activity Management

<ul>
	<li>Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group</li>
	<li>Provides the required logistics for meetings, special assignments and travels of the group</li>
	<li>Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,</li>
	<li>Generates and prepares reports required by the group.</li>
</ul>

Communications

<ul>
	<li>Records &amp; disseminates incoming and outgoing letters and document</li>
	<li>Ensures recording and transmittal of external communication (i.e. outside the Company);</li>
	<li>Photocopies documents and disseminates it to its intended recipients;</li>
</ul>

Prepares the following for the Department:

<ul>
	<li>Routine correspondences and letters as requested;</li>
	<li>Cash advance &amp; expense report;</li>
	<li>Notice of meeting;</li>
	<li>Request for payment;</li>
	<li>Purchase requisition/capital expenditure request; and,</li>
	<li>Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.</li>
</ul>

Records &amp; Office Supplies

<ul>
	<li>Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;</li>
	<li>Maintains an inventory and safekeeping of project supplies</li>
	<li>Monitors and controls office supplies needed by the group.</li>
</ul>

PwC Philippines has been providing professional services in the Philippines for over 100 years. We stick to the highest quality standards in delivering audit and assurance, tax and advisory services within and outside the Philippines.



PwC Philippines

As a Manager, you will gain experience working across a range of sectors and different products, be responsible for coaching and developing more junior team members and have the opportunity to support the team's business development activities. You will have responsibility for managing client relationships on a day-to-day basis and access to a network of support to further your development. 

<ul>
	<li>Legal and institutional analysis of infrastructure projects </li>
	<li>Procurement options analysis. </li>
	<li>Project risk assessment. </li>
	<li>Drafting / review of complex infrastructure / EPC (engineering, procurement, construction) contracts. </li>
	<li>Coordinating with financial and/or technical teams. </li>
	<li>Bid management and evaluation. </li>
	<li>Infrastructure project implementation advice (including drafting of position papers / requests for Opinion to various government regulatory agencies) </li>
	<li>Contract disputes resolution </li>
	<li>PCAB (Philippine Contractors Accreditation Board) licensing </li>
</ul>

Legal Infrastructure Manager

Summary of Work Activities and Responsibilities

The Administrative Assistant VI provides secretarial, administrative, and financial support to the day-to-day operations of the Office.

Main Duties and Responsibilities

I. Frontline and Administrative Support

<ul>
	<li>Handles inquiries and requests from stakeholders and visitors across multiple communication channels and coordinates information flow with concerned offices.</li>
	<li>Receives, records, and processes office correspondence and communication materials.</li>
	<li>Provides coordination and logistical support for meetings, events, and activities.</li>
	<li>Assists in communicating and promoting relevant university information, reports, and initiatives related to institutional strategies, rankings, and accreditations.</li>
	<li>Maintains the repository of official communication materials of the Office of the Associate Dean for Administrative and Student Services.</li>
	<li>Collates data and prepares reports related to staff formation, health, and wellness for review and endorsement.</li>
	<li>Coordinates with the university physician, clinic, and partner health facilities on employee and student health and wellness protocols.</li>
	<li>Coordinates with campus security offices on safety and security matters.</li>
	<li>Provides administrative and logistical support for school projects and special events.</li>
</ul>

II. Financial Management Support

<ul>
	<li>Maintains office financial records and expense accounts to ensure accurate documentation.</li>
	<li>Assists in the preparation of school budget proposals and budget reports.</li>
	<li>Prepares and processes financial documents for approval and submission to the central accounting office.</li>
	<li>Supports the monitoring of collection activities.</li>
</ul>

III. Records Management Support

<ul>
	<li>Updates databases and maintains correspondence, documents, and records in a systematic and confidential manner.</li>
	<li>Maintains files and facilitates proper disposal of records in accordance with university guidelines.</li>
</ul>

IV. Human Resource Support

<ul>
	<li>Coordinates the routing, submission, and follow-up of human resource–related documents.</li>
	<li>Supports recruitment and the filling of school vacancies.</li>
	<li>Collaborates with supervisors and department or program secretaries to maintain compliant personnel records.</li>
	<li>Provides administrative support for employee development plans.</li>
	<li>Prepares attendance summaries for non-teaching administrative staff.</li>
</ul>

V. Facilities and Information Technology Matters

<ul>
	<li>Conducts periodic checks of facilities and coordinates repair or renovation requirements.</li>
	<li>Coordinates facilities needs and monitors inventory of capital and non-capital equipment.</li>
	<li>Coordinates with relevant offices on inventory management and disposal of office equipment and furniture.</li>
	<li>Assists in billing units for classroom usage.</li>
	<li>Provides classroom and logistical support for academic classes and programs.</li>
</ul>

VI. Performs other work-related tasks as assigned by the immediate supervisor or authorized representative.

Administrative Assistant VI

Summary of Work Activities and Responsibilities: 
The Administrative Assistant IV provides frontline, administrative and business development support in the day-to-day operations of the Office.

 

Main Duties and Responsibilities 
I. Frontline and Office Management Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face to face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records Office correspondences and communication materials and carries out appropriate actions</li>
	<li>Handles coordination and logistical support requirements for meetings, events, and activities</li>
	<li>Updates office database and maintains files and records of correspondences, documents and other materials for the Office in a systematic manner and consistent with the need to protect confidentiality and data privacy</li>
	<li>Maintains pertinent files and records (e.g. disbursements, contracts, purchase requisitions, agreements, etc.) and facilitates disposal of old files and records according to University guidelines</li>
	<li>Oversees the physical upkeep of the office, and ensures that job orders for various equipment repair and maintenance services are properly coordinated</li>
	<li>Ensures that office supplies and resources are replenished, properly stored, and in good working condition
	<ul>
		<li>Monitors the inventory of office supplies and resources regularly</li>
		<li>Orders and purchases office supplies/equipment</li>
	</ul>
	</li>
	<li>Prepares attendance and leave reports of employees for submission to HR for processing</li>
</ul>

II. Business Development Support

<ul>
	<li>Provides various administrative and logistical support in generating revenues for the University (i.e. long and short term rental income from University properties, royalties from licensing of University trademarks, concession income, etc.)</li>
	<li>Prepares documents such as contracts, trademark licensing agreements, and Memorandums of Agreements for facility rentals, etc. and routes for necessary approvals</li>
	<li>Coordinates with various stakeholders (e.g. concessionaire coordinators, cooperative stores, suppliers, school units, etc.) and provides necessary assistance for concerns and inquiries</li>
	<li>Coordinates with the Student Uniform Committees of Basic Education, and prepares purchase requisitions for school and PE uniforms</li>
	<li>Provides updates on the status of purchase orders, deliveries, inventories, etc.</li>
	<li>Attends and documents committee meetings with the different school units and clients, and provides updates as needed
	<ul>
		<li>Processes payments for retainers and other legal fees for application of University trademarks through the Central Accounting Office Payment Systems </li>
		<li>Coordinates with various University offices/units such as Central Facilities Management Office, CSMO, Office for Food Safety and Quality Assurance, and UMCO for logistical requirements and other arrangements for events (during facility rentals)</li>
		<li>Sends billing statements to clients and concessionaires and monitors collection of use of facility and concession fees and utilities</li>
		<li>Prepares summary reports of concessionaire income, rental revenues, and scholarship grants for the different school units and submits the reports to the Director</li>
		<li>Manages concessionaire directory and populates the database accordingly</li>
	</ul>
	</li>
</ul>

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.

Administrative Assistant | UBAO

ITVT has been concentrating since 2001, with more than 180 employees, on the implementation of innovative branch solutions for the industrial and energy sectors. With professional advice, reliable project implementation and the subsequent 24/7 support according to ITIL standards, we create sustainable customer satisfaction. As a DIN ISO 9001 , DIN ISO 14001 and DIN ISO 27001 certified company and Microsoft Alpha Partner from the very beginning, we know what is important. In particular, the data security of our customers is very important to us. For this reason, ITVT operates several high-security data centers in Germany for its customers. The Federal Data Protection Act therefore applies.

ITVT Philippines Inc.

Area of Responsibility:

<ul>
	<li>Agenda coordination</li>
	<li>Travel expense reports</li>
	<li>Calendar management for the Managing Director: coordination of calendar, scheduling meetings and acting as contact between the Managing Director and employees</li>
	<li>Aid the Managing Director in preparing for internal or external meetings</li>
	<li>Responding to emails and document requests on behalf of the Managing Director</li>
	<li>Project time entries booking in Project Service Automation (PSA)</li>
	<li>Responsibility includes coordinating with Back Office (BO) and Project Management Office (PMO) regarding time entries</li>
	<li>Creation of PowerPoint presentations, roadmaps, and other project documentation materials</li>
	<li>Responsibility may include travel arrangements and joining the Managing Director in business trips</li>
	<li>Responsibility may include being assigned to internal or external projects in support of the Managing</li>
</ul>

Typical Activities

<ul>
	<li>Daily one-on-one meeting with the Managing Director to discuss plans for the day</li>
	<li>Creating PowerPoint presentations as directed by the Managing Director (e.g. transferring a website content to a PowerPoint presentation)</li>
	<li>Month-end meeting with the Managing Director to finalize PSA Time Entries</li>
</ul>

Project Management

Planning

Microsoft / MS Access

Young Professional Administrative Assistant

LEGAL MANDATE
The Local Economic Investment Promotions Office (LEIPO) was created pursuant to Ordinance No. SP-2219, S-2013.  The LEIPO shall be the implementing arm of the Quezon City Economic Development Incentives Code. It shall coordinate the drafting of the Quezon City Investment  Priorities Plan, which shall be based primarily on the development agenda set forth by the City as embodied in its various policy documents, and also taking into consideration the economic development plans and policies outlines by the various national government agencies.

VISION
LEIPO envisions a business-friendly city that creates and promotes an environment conducive to the entry and growth of enterprises in the city. The office foresees the city as a premier destination for investors and businesses that thrive and develop in partnership with the local government, generating employment for its residents and creating a cycle of sustained development and inclusive growth.

MISSION
LEIPO shall develop policies and programs to enhance the business climate to attract investors and to support existing businesses. LEIPO shall also consider economic developments and investment priorities and trends in the Philippines and in the rest of the world that will have an impact on Quezon City to create, adapt and adopt more responsive policies and programs. The office shall also provide incentives for enterprises that generate significant levels of employment for QC residents, maintain the same and make significant investments in growth areas. The office shall also delineate the economic directions and investment priorities of the city and enact policies and programs that will facilitate access to investment sites. Lastly, LEIPO shall promote public-private partnerships, recognizing PPP as a potentially significant investment strategy, by providing incentives to private sector proponents of PPP projects.

Local Economic Investment Promotions Office

<ul>
	<li>Look for reputable suppliers to request price qoutes;</li>
	<li>Prepare a template of deliverables;</li>
	<li>Prepare market studies;</li>
	<li>Prepare procurement-related documents such as, but not limited to: Terms of Reference, Cost Derivation, etc.</li>
	<li>Collate all unused funds;</li>
	<li>Preparation of proposed projects/supplies and amendatory;</li>
	<li>Perform other related tasks that may be assigned by the Head of the Office</li>
</ul>

Administrative Assistant *Procurement Section

Hempo Solutions Ltd is a European wellness products company operating across e-commerce, B2B manufacturing, and digital marketing. We work with both retail and business clients, managing online stores, content platforms, and product-related operations across multiple brands.

Our products are part of the daily routines of thousands of people around the world, helping them manage their wellbeing and improve their quality of life - and our goal is to expand that impact by reaching even more people who can benefit.

Hempo Solutions Ltd

Hempo Solutions Ltd is a European wellness company operating across e-commerce, B2B manufacturing, and digital marketing. We work with both retail and business clients, managing online stores, content platforms, and product-related operations across multiple brands.

Hempo Solutions

We are looking for a full-time remote Administrative Assistant to support daily operations, CRM, and marketing tasks. This is a long-term position with opportunities for career progression over time.

You don’t need to know everything in advance, but a good foundation is a plus. We will provide guidance and standard operating procedures. What matters is that you can learn quickly, adapt, and complete tasks with attention to detail.

What You’ll Do:

<ul>
	<li>Support daily operations across different parts of the business</li>
	<li>Communicate with customers and partners using digital tools and AI</li>
	<li>Update content and assist with website management</li>
	<li>Help manage e-commerce tasks, including orders and basic coordination</li>
	<li>Assist with marketing activities, including social media and email</li>
	<li>Handle general administrative and organizational tasks</li>
</ul>

What You Get:

<ul>
	<li>Good salary with increases depending on performance over time</li>
	<li>Stable, long-term position</li>
	<li>Structured tasks with clear processes, along with more independent work over time</li>
	<li>Practical experience across e-commerce, marketing, and real business workflows</li>
	<li>Opportunity to take on more responsibility as you improve</li>
</ul>

Apply by sending:

<ul>
	<li>Your CV</li>
	<li>A short introduction about yourself and any relevant experience</li>
</ul>

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