It is a multi-national company with operations in Singapore, Malaysia, Thailand and other countries in Asia. Gardenia Phils. began its operations in 1998 with a state-of-the-art bread factory rated as one of the most modern large-scale bread manufacturing facilities in the country.

Gardenia Bakeries Phils., Inc.

Job description

Gardenia Bakeries Philippines is looking for a reliable and detail-oriented Distribution Leadman to support the Distribution Supervisor in overseeing daily distribution operations. The role involves truck scheduling, monitoring of third-party truckers, expense and document management, ISO/HACCP compliance, and other related logistics functions. The ideal candidate has a strong understanding of distribution processes and the ability to lead with accuracy and efficiency.

Key Responsibilities

1. Fleet Coordination

Monitor the delivery fleet's operational status, including new unit deliveries, repairs, breakdowns, and regular preventive maintenance.

2. Truck Scheduling

Schedule delivery trucks based on sales demand, including transfer and preload trucks.

Allocate field personnel according to delivery schedules.

3. Expense Management

Prepare distribution-related expense reports, including reimbursements, allowances, and overtime calculations.

4. Third-Party Logistics Monitoring

Track and evaluate the performance of third-party truckers in compliance with company standards.

Coordinate with trucking partners regarding performance, route coverage, and crew assignments.

5. Documentation and Reporting

Monitor the status of unremitted and pending documents from trucker crews.

Maintain accurate and updated ISO and HACCP documentation and reports for the distribution department.

6. Training and Orientation

Conduct onboarding, training, and reorientation for new and existing delivery crews and truckers.

7. Support and Supervision

Assist the Distribution Supervisor in managing day-to-day operations and in renewing third-party contracts.

Serve as Officer-in-Charge in the absence of the Distribution Supervisor.

8. Other Tasks

Perform other related duties and responsibilities as assigned by management.

Distribution Leadman

The Logistics Distribution Staff plays a vital role in ensuring smooth and efficient delivery operations by assisting the Distribution Supervisor in location monitoring of Gardenia and third-party truckers, tracking shipping items, maintaining ISO documents, and performing other distribution-related functions.

Logistics Staff, Distribution

Distriphil is a national pharmaceutical distribution company. Although new in the industry, as a company, the men and women behind Distriphil are considered veterans in the pharmaceutical field. Banded together under the banner of Chiongbian Group of Companies, Distriphil aims to be the healthcare industry's leading partner in health and wellness.

Being a pharmaceutical company, we always strive to provide each and every Filipino access to the best yet most affordable medicine that there is to offer. Setting new standards in the healthcare industry is our way of serving. We are committed to giving only the very best for the people most important to us: our patients.

At Distriphil, we place the people we help at the heart of everything we do because they are the reason for being.

Distribution Solutions Phils Inc.

1) To achieve and deliver assigned business and marketing objectives.

2) To develop an efficient, motivated and committed district business organization appropriate to the company's requirement.

3) To ensure achievement of MD Call Target &amp; Performance by his District. 
Encourage MR visibility with the customers through attainment of high call rate performance.

4) To ensure proper implementation of all business, marketing and promotions programs. Effectively/ efficiently implement agreed business &amp; marketing programs.

5) To take the lead in developing self and his/her direct reports' development. This is with the sole purpose of elevating the his/her direct reports' professional level to that of the best in the Industry. Foster &amp; encourage a learning environment to attain professionalism at the MR' level.

6) To regularly liase with principal and ensure efficient distribution of medicines and vaccines in the assigned channels or accounts within his/her assigned district. 
Ensure efficient distribution of assigned products and vaccines across all channels within the assigned district.

7) To provide "Upper Management" with accurate and timely report on the business environment and Personnel-related matters within his/her area of responsibility. Provide regular and timely marketing update &amp; recommendations.

8) To be able to act and function as a "Little HR Departmentt." within his/her area of responsibility. This is with the end goal of a proactive stance with regard to personnel matters. E.g. hiring, enforcement of work rules. Effectively/efficiently handle &amp; nurture personnel-related issues promoting initiative, self-development and teamwork.

9) Manage &amp; allocate company resources effectively &amp; efficiently.

District Manager

<ul style="list-style-type: square;">
	<li>Developing trust relationships with a portfolio of major clients to ensure they do not turn to competition.</li>
	<li>Manage key accounts operations to achieve revenue goals.</li>
	<li>Serve as the link of communication between key customers and internal teams.</li>
	<li>Acquiring a thorough understanding of key customer needs and requirements.</li>
	<li>Addressing and resolving key clients’ complaints.</li>
	<li>Communicating and collaborating with the promotion, marketing, sales, and supply chain departments to ensure that key clients’ needs are met.</li>
	<li>Compiling reports on account progress, goals, and forecasts for principal clients and stakeholders.</li>
	<li>Work with the different teams &amp; collaborate with cross functional departments such as Sales, Marketing, Regulatory, finance &amp; supply chain to implement new Trade techniques to obtain profits.</li>
	<li>Consistently looks for sales increments in key accounts to improve selling-in and selling-out opportunities.</li>
	<li>Analyze sales performances and recommend improvements.</li>
	<li>Ensure to always follow company policies and procedures.</li>
	<li>Resolve any issues and problems faced by customers and deal with complaints to maintain trust.</li>
	<li>Play an integral part in generating new sales that will turn into long-lasting relationships</li>
	<li>Prepare regular reports of progress and forecasts to internal and external stakeholders using key account metrics</li>
	<li>Maintain a very good business relationship and efficient collaboration with principal companies as an important business partner in trade and distribution.</li>
</ul>

Key Accounts Manager

Successfully communicate forecast and inventory estimations to management.

Monitor and report on important changes in sales forecasts, budgets, and business strategies.

Conduct monthly forecast maintenance.

Address demand-related issues in a timely and effective manner

Analyze key metrics including vendor fill rate, lead time variability, and Forecast (FC) inbound capacity to maintain inventory turns.

Identify and communicate current and future inventory issues, as well as developing plans.

Participate in cross-functional manufacturer and vendor reviews, driving vendor operational improvement.

Participate in innovative, metric trimetric-driven projects to achieve supply chain excellence.

Utilize forecasting software and exception reporting to reduce forecast error and achieve category forecast accuracy targets.

Determine causes of root error and implement processes to drive operational efficiency.

Manage the monthly sales forecast while working alongside supply chain partners and monitoring key metrics.

Collaborate with business partners to understand marketing activities, ensure optimal stock levels and plan, and lifecycle management of the product portfolio.

Performs other related tasks that may be required from time to time.

Demand Planner

<ul>
	<li>Responsible for order processing of Sales Orders and Purchase Orders.</li>
	<li>Check and receive all sales orders for completeness of data necessary for fast and accurate encoding of orders, picking and delivery to customers.</li>
	<li>Encodes data and orders in the system diligently and accurately for database building.</li>
	<li>Responsible for seeking approvals for orders and for providing necessary documents promptly for fast processing of deliveries.</li>
	<li>Follow up customers on payments and collection of such payments.</li>
	<li>Attends to / answers customers’ various inquiries on the status of their orders, accounts and deliveries as well as complaints.</li>
	<li>Responsible for monitoring Reports – Sales order monitoring, SI filing, Initial stocks monitoring, complaints monitoring, inventory, etc.</li>
	<li>Inter-departmental coordination regarding operational concerns. Coordinates closely with warehouse for delivery schedules, special instructions from customers and others.</li>
	<li>Confirmation and verification of returned invoices and reasons for rejections.</li>
	<li>Accounts Receivable collections. Follow-up and schedule collection of outstanding ARs.</li>
	<li>Follow established policies and procedures especially established timelines, cut-offs and lead times.</li>
	<li>Performs other duties that may be assigned by immediate superior from time to time.</li>
</ul>

Customer Service Representative

<ol>
	<li>Responsible for checking and validating relevant details provided by Sales versus Sales Invoice process by the CSR.</li>
	<li>Ensure complete attachment necessary documents such as DR, SO, PO, ASN, COA and other relevant documents as required</li>
	<li>Organize and maintain records of Sales Invoices and Delivery Receipts issued to customer.</li>
	<li>Responsible for DR and SI printing ensure that all sales transaction document is endorse to warehouse and distribution team.</li>
	<li>Process credit memo (CM) for all returns and pull out from customer.</li>
	<li>Responsible for sending process invoice to finance and prepares billing transmittal with summary of transaction.</li>
	<li>Conforms to established policies and procedures which specifically adheres with timelines, cut-offs and lead times.</li>
	<li>Work in accordance with accepted safety practices and standard established by the Distriphil in compliance with the provision of health &amp; safety.</li>
	<li>Performs other duties &amp; responsibilities that may be assigned by immediate superior in line with department activity and operations.</li>
</ol>

Invoicing Clerk

<ol>
	<li>Performs monthly review of commercial stocks (reclass from safe keep) in all hubs. Prepares inventory replenishment proposal considering sell out historical record and business unit forecast. Coordinates with Finance on approval and monitors hubs’ priority requirements.</li>
	<li>Prepares an on-time stocks transfer to branches and ensures to comply with agreed delivery schedule. Considers the transport cost in replenishing stocks and ensures an optimum effect and avoid unfavorable expenses.</li>
	<li>Ensures an on-time and accurate SAP GR transaction for all incoming shipments and consistently sends Product Arrival Report to stakeholders on agreed schedule.</li>
	<li>Ensures an on-time and accurate SAP CM transactions for all returns, RUD and RTV.</li>
	<li>Ensures no stock-out of inventory in the system by consistently monitoring movements, correct location, planning of on-hand inventory and seamless execution of commercializing stocks.</li>
	<li>Ensures outmost accuracy in encoding item batch number, expiry date, quantity, and correct system location.</li>
	<li>Should take initiative in validating physical stocks inside warehouse and recommends resolution to control/eliminate inventory discrepancy.</li>
	<li>Should master the correct pack size, UOM, packaging, product specification of SKUs.</li>
	<li>Ensures the availability of commercial stocks in the system to avoid out-of-stock and assures full served orders. Works closely with CSR and Warehouse Personnel for order fulfillment compliance.</li>
	<li>Adepts to give clear updates and status of inventory. Requires submitting inventory report as needed.</li>
	<li>Monitors expired and damaged stocks, ensures the correct transferring to BO location.</li>
	<li>Participates in review of cycle count result, conduct of monthly and annual physical count. Assists in discrepancy reconciliation and provides resolution. Responsible for inventory tracking, provides gap analysis and resolution.</li>
	<li>Performs other related tasks that may be required from time to time. </li>
</ol>

Inventory Controller

To establish efficient and effective inventory management and uphold the proper storage management (cold chain) for vaccines. Upholding the 2-8 degrees temperature requirement all the time while in the warehouse.

Receives all incoming stocks and conducts physical count of all deliveries. Responsible in reconciling any discrepancies through proper documentation.

Conducts physical inventory weekly, monthly, and annually.

Analyzes inventory level per sku and provide feedback to FOM and SBM for any sku within the critical level. Recommends SKU for replenishment.

Record and monitor the temperature of chillers minimum 2x a day. Ensure that all products are stacked in an orderly manner and observe FEFO (near expiry stocks are dispensed first).

Ensures organization of pharmacy or warehouse. Acts as a warehouse manager of the smaller hubs.

Ensures that all licenses to operate are renewed.

Ensures that all product CPRs are updated, renewed.

Must work with the Regulatory Manager for FDA updates and compliance

Responsible for conducting risk assessment and change control assessment

Responsible in handling the product complains and product recalls.

Support immediate manager by directing warehouse/hub activities and oversee all aspects of daily deliveries and order fulfillment.

Monitors activities of work team to ensure that safe practices are in place and being demonstrated.

Warehouse Pharmacist

<ol>
	<li>Responsible for the receiving, picking, packing, checking, counting and manual recording of picked stocks.</li>
	<li>Ensures correct and complete items based on item description, lot number and quantity reflected on the pick list and delivery receipts.</li>
	<li>Ensures that necessary documents are complete and available before the delivery.</li>
	<li>Always aim for "perfect picking accuracy", meaning, no missed-out or wrong picking should occur during delivery.</li>
	<li>Responsible for put-away of stocks to ensure that all stocks go to the correct bin locations.</li>
	<li>Ensure proper observance of receiving requirements and procedure of cold chain items.</li>
	<li>Ensures good housekeeping of warehouse area, cleanliness of stocks and packaging materials and ensure that products are properly handled based on Good Warehouse and Distribution</li>
	<li>Practices.</li>
	<li>Updates the Inventory Controller or QMS &amp; Operations Supervisor for any deviation / concerns regarding on the picking or preparation of stocks. Immediately calls CSRs for concerns relating to the stocks.</li>
	<li>Ensures that all pick list and delivery receipts will be signed as acknowledgement of correct picking.</li>
	<li>Reports any incident or deviation during their activities.</li>
	<li>Performs other duties that may be assigned by immediate superior from time to time.</li>
	<li>Operates Fork lift and other Material Handling Equipments to assist in picking , put away and other warehouse activities requiring Forklift and MHE. </li>
	<li> Dispatch stocks based on documents and ensures actual matches documents.</li>
	<li>Ensure MHEs are properly monitored and maintained.</li>
	<li>Overall in charge of warehouse MHEs ensuring parking on designated areas when not in use.</li>
	<li>Over all in charge of warehouse processing from receiving, picking, checking, packing, dispatching, SRA and RUD.</li>
	<li>Monitor completion of all warehouse process and ensure team adhere to SOP and other GXP requirements.</li>
	<li>Motivates and monitors team performance ensuring team members meet DSPI KPI and principal requirement.</li>
	<li> </li>
</ol>

Warehouse Team Lead

<ul>
	<li>To establish efficient and effective inventory management and uphold the proper storage management (cold chain) for vaccines. Upholding the 2-8 degrees temperature requirement all the time while in the warehouse.</li>
	<li>Receives all incoming stocks and conducts physical count of all deliveries. Responsible in reconciling any discrepancies through proper documentation.</li>
	<li>Conducts physical inventory weekly, monthly, and annually.</li>
	<li>Analyzes inventory level per sku and provide feedback to FOM and SBM for any sku within the critical level. Recommends SKU for replenishment.</li>
	<li>Record and monitor the temperature of chillers minimum 2x a day. Ensure that all products are stacked in an orderly manner and observe FEFO (near expiry stocks are dispensed first).</li>
	<li>Ensures organization of pharmacy or warehouse. Acts as a warehouse manager of the smaller hubs.</li>
	<li>Ensures that all licenses to operate are renewed.</li>
	<li>Ensures that all product CPRs are updated, renewed.</li>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li>Responsible for conducting risk assessment and change control assessment</li>
	<li>Responsible in handling the product complains and product recalls.</li>
	<li>Support immediate manager by directing warehouse/hub activities and oversee all aspects of daily deliveries and order fulfillment.</li>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
</ul>

Pharmacist

<ul>
	<li>Responsible for quarantine and approval of receipt stocks</li>
	<li>Over – all QC/QA in warehouse operation</li>
	<li>Responsible for Good Housekeeping Practices and Pest Control Management</li>
	<li>Responsible for recording of deviations, complaints, non-conforming products including investigations and actions</li>
	<li>Responsible for implementing strict compliance of standard operating procedures</li>
	<li>Responsible for rounds and audit of the warehouse</li>
	<li>Responsible for documentation control</li>
	<li>Responsible for Validations of storages and pack-outs</li>
	<li>Responsible for control of quarantine</li>
	<li>Shall assist in internal audits</li>
	<li>Responsible in Secondary Repackaging Activity</li>
	<li>Responsible in PDEA controlled drugs storage and distribution.</li>
</ul>

Regulatory:

<ul>
	<li>Must work with the Regulatory Manager for FDA updates and compliance</li>
	<li>Responsible for conducting risk assessment and change control assessment</li>
	<li>Must assist and cooperate in product recall activities</li>
</ul>

Supply Chain:

<ul>
	<li>Support the Supply Chain Head/ Warehouse manager by directing warehouse activities and oversee all aspects of the daily deliveries and order fulfillment.</li>
	<li>Monitors activities of work team to ensure that safe practices are in place and being demonstrated.</li>
</ul>

Other functions:

<ul>
	<li>Must work with QMS Manager for validation and improvement of systems / SOPs</li>
</ul>

Quality Specialist

Actively prepares and implements a meaningful discussion about relevant disease patient and product details with HCPs to make them fully informed about how Distriphil products can benefit the patient.

Analyzes, plans and implements business planning activities in his assigned territory in order to build and grow the Distriphil business.

Implements marketing-driven programs to targeted HCPs in order to create or sustain company and brand awareness and usage and build trust and confidence on the safety and efficacy of our brands.

Maintains professionally balanced relationships and upholds the Distriphil values in all interactions with HCPs and other external stakeholders.

Constantly learns and updates himself with knowledge of the Distriphil brands disease relevant to the brands and external market factors to be more credible and value adding to HCPs

Medical Representative for Manila and Pasay

1) To achieve and deliver assigned business and marketing objectives. 
2) To develop an efficient, motivated and committed district business organization appropriate to the company's requirement. 
3) To ensure achievement of MD Call Target &amp; Performance by his District. 
Encourage MR visibility with the customers through attainment of high call rate performance. 
4) To ensure proper implementation of all business, marketing and promotions programs. Effectively/ efficiently implement agreed business &amp; marketing programs. 
5) To take the lead in developing self and his/her direct reports' development. This is with the sole purpose of elevating the his/her direct reports' professional level to that of the best in the Industry.

Job Description 
(DSPI-HR-SOP-004/F01Rev.01) 
Page 2 of 3 
Foster &amp; encourage a learning environment to attain professionalism at the MR' level. 
6) To regularly liase with principal and ensure efficient distribution of medicines and vaccines in the assigned channels or accounts within his/her assigned district. 
Ensure efficient distribution of assigned products and vaccines across all channels within the assigned district. 
7) To provide "Upper Management" with accurate and timely report on the business environment and Personnel-related matters within his/her area of responsibility. Provide regular and timely marketing update &amp; recommendations. 
8) To be able to act and function as a "Little HR Departmentt." within his/her area of responsibility. This is with the end goal of a proactive stance with regard to personnel matters. E.g. hiring, enforcement of work rules. Effectively/efficiently handle &amp; nurture personnel-related issues promoting initiative, self-development and teamwork. 
9) Manage &amp; allocate company resources effectively &amp; efficiently.

facebook.com/ImpactTrainingConsultancy

IMPACT Training & Consultancy is a company committed to the advancement and excellence of its multi-national clients across several industries. We run nation-wide operations by a team of dynamic and highly competent individuals who aim to make an impact on each of our clients’ organizations. We do this by strengthening and intensifying their capabilities through effective training, management planning, analysis, and implementations.

IMPACT offers career opportunities across several workforces, providing a unique career experience depending on your skills, career goals and personal learning objectives.

IMPACT - Training / Marketing / Consulting

1. GMA store coverage across all MDC branches which will provide the following: 
a. Focus NPD enrolled products monitoring aligned w/ channel KPI: 
-store availability/distribution 
- store touchpoints 
- state reasons if not available (WHY?) and recommend next steps for reordering 
- initiate re-order negotiation in alignment w/ merch 
- provide monthly distribution reports to track movement of availability 
- Can align w/ detailers 
b. Monitor enrolled must carry products aligned w/ channel KPI, coordinating w/ Ley &amp; merch partners. 
c. Provide information and proper alignment to merch regarding opportunities on rentals then later negotiate 
w/ branch managers alignment w/ Amor. 
d. Close working alignment w/ merch, Coordinators, Amor and Ley + monthly GA presence. 
e. Include PMII indicator accounts for monitoring aligned w/ merch coverage. 
f. Provide insights on competitor activities.

2. Monthly deep-dive MST analysis for performance reporting. 
- Share moving distribution rate for core products. 
- RDM to share file on required reports.

3. Once a week office reporting for admin work. 
-Once a week, preferably every Tuesday (1st and 3rd Tuesday of the month).

Kalibrr Job Search

Distribution Leadman

Logistics Staff, Distribution

District Manager

Key Accounts Manager

Demand Planner

Customer Service Representative

Invoicing Clerk

Inventory Controller

Warehouse Pharmacist

Warehouse Team Lead

Pharmacist

Quality Specialist

Medical Representative for Manila and Pasay

District Manager

Key Account Specialist