Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

**Full JD to be sent to shortlisted candidates

Under the supervision of the Administrative Coordinator, the Academic Program Secretary VI provides administrative and logistical assistance for the operations of the Master in Entrepreneurship (ME) Program.

Main Duties and Responsibilities

I. Program, Curriculum, and Classroom Management Support

Provides Program support by:

<ul>
	<li>Coordinating with partner institutions/resource persons for the required class/program requirements</li>
	<li>Assisting the resource person in the preparation of presentations and course materials</li>
	<li>Handling logistical arrangements (e.g., reservation of venues, preparation and setup of onsite and online classrooms, including Canvas and zoom when applicable, equipment, supplies, ordering of meals, etc.) of the Program</li>
	<li>Facilitating requests for reproducing, collating, and distributing learning/course materials to students and faculty</li>
	<li>Gathering student reports, papers, and business plans for submission to the designated faculty member and/or panelists</li>
</ul>

Collates grade submissions from faculty members and forwards them to the Office of the Registrar

Monitors student attendance during onsite and online classes, drafts and issuesreminder letters on student warnings and overcuts upon approval, and updates the Administrative Coordinator on any delinquency or violations of students during sessions

II. Records Management Support

Documents onsite and online class proceedings and reportorial requirements (e.g., student and faculty attendance, evaluation, etc.)

Files and safekeeps various academic documents (e.g., class presentation materials, student course requirements, grade submissions, etc.) and creates, updates, and maintains a database of all learning materials/ references

Monitors, and follows-up students’ submission of Program requirements (e.g., business plan proposals, research papers, etc.)

III. Office Management Support

Attends to office communications (incoming and outgoing) letters, memos, mails, and emails

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned

Serves as custodian of department keys, equipment, and office supplies

IV. Financial and Budget Support

Assists in drafting ME’s annual budget, income and expense statements and other department reports by collating pertinent information

Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program (or the ME Batch, if applicable)

Prepares, processes, and monitors financial documents for endorsement for submission to the Central Accounting Office (CAO)

Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Administrative Coordinator

Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Administrative Coordinator for approval

Assists in monitoring tuition payments per batch and acts upon any report of returned checks

V. Sales and Marketing Support

Collaborates with the GSB’s Marketing Team on sales and marketing campaigns for the ME program and responds to course inquiries

Communicates with leads to convert them to applicants

Facilitates the processing of admissions requirements of Program applicants by providing administrative and logistical support in administering examinations, scheduling of interviews, and collection of requirements processes

VI. Performs all other tasks assigned by the immediate supervisor or any authorized 
representatives

Academic Program Secretary VI

Main Duties and Responsibilities 
I. Program, Curriculum, and Classroom Management Support

<ul>
	<li>Provides program support by:
	<ul>
		<li>Coordinating with partner institutions/resource persons for the required class/program requirements</li>
		<li>Handling logistical arrangements of the Program</li>
		<li>Facilitating requests for reproducing, collating, and distributing learning/course materials</li>
	</ul>
	</li>
	<li>Collates grade submissions from faculty members and forwards them to the Office of the Registrar</li>
	<li>Monitors student attendance during onsite and online classes, drafts and issues reminder letters on student warnings and overcuts upon approval, and updates the Academic Program Management Supervisor on any delinquency or violations of students 
	 </li>
</ul>

II. Records Management Support

<ul>
	<li>Documents onsite and online class proceedings and reportorial requirements (e.g., student and faculty attendance, evaluation, etc.)</li>
	<li>Files and safekeeps various academic documents and creates, updates, and maintains a database of all learning materials/references</li>
	<li>Monitors, and follows-up students’ submission of Program requirements (e.g., research papers, etc.) 
	 </li>
</ul>

III. Office Management Support

<ul>
	<li>Attends to office communications letters, memos, mails, and emails</li>
	<li>Drafts office correspondences/ documents such as memos, Memorandum of Agreement (MOA) based on a prescribed template, for review and approval of the Academic Program Management Supervisor
	<ul>
		<li>Coordinates with relevant GSB and University offices for matters about schedule/calendar of activities, approvals, MOA, grants, etc.</li>
	</ul>
	</li>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels and coordinates the flow of information internally and with other offices concerned</li>
	<li>Serves as custodian of department keys, equipment, and office supplies 
	 </li>
</ul>

IV. Financial and Budget Support

<ul>
	<li>Assists in drafting ME’s annual budget, income and expense statements and other department reports by collating pertinent information</li>
	<li>Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program (or the ME Batch, if applicable)</li>
	<li>Keeps financial records and expense accounts of the Program to ensure that all financial documents are properly supported</li>
	<li>Prepares, processes, and monitors financial documents for endorsement for submission to the Central Accounting Office (CAO)</li>
	<li>Facilitates the processing of billing statements and uploads invoices and budget transfers on the CAO Payment System (CPS)</li>
	<li>Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Academic Program Management Supervisor</li>
	<li>Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Academic Program Management Supervisor for approval</li>
	<li>Assists in monitoring tuition payments per batch and acts upon any report of returned checks</li>
	<li>Collects Post Dated Checks (PDC) during enrolment and ensures proper turn-over to the Bursar</li>
	<li>Coordinates with the CAO on unpaid tuition balances and notifies concerned students 
	 </li>
</ul>

V. Sales and Marketing Support

<ul>
	<li>Collaborates with the GSB’s Marketing Team on sales and marketing campaigns for the ME program and responds to course inquiries</li>
	<li>Communicates with leads to convert them to applicants</li>
	<li>Maintains and updates a database of leads for the Program for marketing purposes</li>
	<li>Handles application and general inquiries</li>
	<li>Facilitates the processing of admissions requirements of Program applicants</li>
</ul>

Knowledge, Skills, and Abilities

<ul>
	<li>Professional knowledge and working expertise, with an extensive portfolio in
	<ul>
		<li>Art direction</li>
		<li>Graphic design and visual communication</li>
		<li>Designing complex narratives and information</li>
	</ul>
	</li>
	<li>Professional knowledge in graphic design, photo, video, and multimedia editing software, particularly Adobe Creative Suite (Illustrator, InDesign, Photoshop)</li>
	<li>Strong sense of visual design, particularly in typography, and relevant cultural contexts of communication</li>
	<li>Strong presentation, writing, and editing skills in both English and Filipino</li>
	<li>Ability to understand and implement brand identity and content standards, and identify whether materials are aligned and misaligned</li>
	<li>Self-directed, but works well with teams</li>
	<li>Proficiency in photo, video, and multimedia editing software</li>
	<li>Proficiency in standard computer operating systems, cloud collaboration, and cloud storage (Mac OS, Google Workspace, and Microsoft Office)</li>
	<li>Web- and tech-savvy; comfortable with creating, consuming, and using digital media, especially on Facebook, Instagram, Twitter, and TikTok social media platforms</li>
</ul>

 

Education and Experience Requirements

<ul>
	<li>Bachelor's degree (or higher), preferably in communication, design, web development, or any related field</li>
	<li>3 years of professional experience in marketing communications, design, web development, or advertising</li>
	<li>Education and work experience in Ateneo de Manila University or in another Philippine Jesuit educational institution or ministry are a distinct advantage</li>
</ul>

Design Specialist

Knowledge, Skills, and Abilities

<ul>
	<li>Substantial writing, editorial, and audio-visual skills.</li>
	<li>Intermediate to advanced skills in writing and editing content, including but not limited to news and feature articles; scripts for audio-visual projects; speeches and op-eds; social media content; and marketing materials.</li>
	<li>Proficient in writing and editing in English and/or Filipino.</li>
	<li>Substantial experience in videography and photography; advanced videography and photography skills an advantage.</li>
	<li>Experience or interest in writing about specialized topics is a major advantage. Specialized topics preferred are arts &amp; culture and science (STEM).</li>
	<li>Substantial track record in working in events and special projects.</li>
	<li>Up-to-date grasp and effective use of tools for special projects.</li>
	<li>Adept at communicating to and liaising with a range of stakeholders and audiences, both internal and external to an organization.</li>
	<li>Excellent organizational and time management skills to manage multiple priorities concurrently.</li>
	<li>Working knowledge of communications tools</li>
	<li>Proficient in using website Content Management Systems (CMS); basic knowledge of coding (HTML, CSS) is an advantage.</li>
	<li>Proficient in using social media channels such as, but not limited to, Facebook; X (Twitter); LinkedIn; YouTube; Instagram; and Tiktok.</li>
	<li>Excellent teamwork and communication skills.</li>
	<li>Must be at ease with collaborating and communicating with teammates, internal and external partners, and the public.</li>
	<li>Proficient in Mac/Windows OS, Google Workspace, Microsoft 365. Proficiency in using audio-visual editing tools (e.g., Adobe Creative Suite) is an advantage.</li>
</ul>

 

Education and Experience Requirements

<ul>
	<li>A bachelor's degree is the required minimum, preferably a degree in Marketing, Communications, Journalism, Fine/Multimedia Arts, or any related field. If not a graduate of communications-related degree, professional experience in marketing, communications, events management, or related fields can be considered.</li>
	<li>At least 3 years of professional experience in marketing, communications, media production, journalism, public relations and/or related professions with demonstrated skills in marketing, communications, social media, and/or events management.</li>
	<li>Higher education, teaching, and/or work experience in Ateneo de Manila University (most relevant) or in another Philippine Jesuit educational institution</li>
</ul>

Communications Officer

Under the supervision of the Head of the International Mobility Section, the 
Outbound Liaison oversees the compliance of outbound students, academics, and 
professionals with relevant Philippine laws and policies, immigration requirements of 
the destination country, and the University protocols and policies.

I. Compliance Management Support

<ul>
	<li>Keeps an updated log of relevant laws, policies, protocols, and regulatory requirements related to the outbound mobility of University personnel and students.</li>
	<li>Liaises with relevant government and regulatory agencies to ensure accurate, current information on outbound mobility.</li>
	<li>Coordinates with University departments to secure the necessary documentation for outbound permits and endorsements.</li>
	<li>Prepares and disseminates advisories on permit and endorsement processing requirements and schedules, targeting outbound students, faculty, and professionals.</li>
	<li>Issues timely advisories regarding changes in regulations and procedures affecting outbound mobility.</li>
	<li>Provides guidance to individual outbound personnel on specific permit requirements and timelines.</li>
	<li>Develops a system to monitor the processing of endorsement applications submitted to the OAVP-UPI.</li>
	<li>Ensures all documents for outbound processing are complete, organized, and submitted on time.</li>
	<li>Submits compliance requirements for outbound international off-campus activities to regulatory agencies and monitors the progress of applications until final clearance.</li>
	<li>Addresses issues that may arise during submissions to relevant agencies.</li>
</ul>

II. Reports and Documentation Support

<ul>
	<li>Ensures proper and timely transmission of international mobility-related data to appropriate offices.</li>
	<li>Prepares and submits reports in compliance with the requirements of regulatory bodies, covering the outbound mobility of students, faculty, staff, and professionals.</li>
	<li>Collects, analyzes, and presents data related to endorsement requests, processing, and outcomes.</li>
	<li>Prepares reports on demand and supply trends for endorsement processing, including visa requirements, turnaround times, and success rates.</li>
	<li>Regularly updates the Section Head on the status of outbound endorsement applications.</li>
	<li>Provides data-driven recommendations to improve how University offices manage international mobility needs, in coordination with other UPI sections.</li>
</ul>

III. Section Management Support

<ul>
	<li>Assists and responds to inquiries of visitors and callers, referring them to the appropriate units as needed.</li>
	<li>Helps develop internal processes and protocols to improve efficiency in handling outbound mobility compliance.</li>
	<li>Prepares or secures necessary documents, materials, and data for the Section Head and AVP UPI, including summarizing when appropriate.</li>
	<li>Manages the collection, sorting, and routing of letters, correspondence, and records across units.</li>
	<li>Drafts standard communications and reports, including meeting minutes, as required.</li>
	<li>Monitors global internationalization trends and developments, providing insights to help the University adapt and respond effectively.</li>
	<li>Tracks relevant announcements and updates from international and local government agencies, especially partner institutions.</li>
	<li>Supports logistical, administrative, and resource requirements of the Section’s programs and activities.</li>
	<li>Documents all meetings, events, and initiatives of the Section and Office, as needed.</li>
	<li>Provides support during peak periods and contributes to major University events and committee work.</li>
</ul>

IV. Other Duties: Performs other University-related tasks as assigned by the Immediate Supervisor or authorized representative.

Outbound Liaison

Glyph is one of the largest mobile and web services companies in the Philippines. Since the company was incorporated in 2011, Glyph has created mobile and web services for some of the largest enterprises in the country. The company is a certified Amazon Web Solutions Partner and a Google Cloud Partner.

GlyphStudios, Inc.

The Helpdesk Assistant provides support to end-users by troubleshooting and resolving issues related to common technical problems. The role involves responding to user inquiries, providing solutions to common technical problems, and escalating complex issues to higher-level support teams. The Helpdesk Assistant is crucial in ensuring smooth operation of IT services and maintaining high levels of user satisfaction.

Helpdesk Assistant

Odoo is an open-source suite of integrated business applications actively programmed, supported, and organized by Odoo SA. Odoo is similar to many open-source projects where customized programming, support, and other services are provided by an active global community and partners network. The community is comprised of more than 1,500 active members and has contributed more than 4,500 modules to the ongoing enrichment of Odoo. The network of certified partners, established in more than 120 countries, deploys the solution locally. The software, with more than 1,500 downloads a day, is one of the most frequently installed business suites worldwide.

Odoo Website : https://www.odoo.com/page/about-us

All Odoo Apps such as Odoo CRM, Odoo Sales, Odoo Accounting, Odoo WMS (Warehouse Management), Odoo HR, Odoo Project, Odoo Events, Odoo Marketing, etc. are integrated with each other.

**All of our job opportunities posted on this platform are based in Hong Kong. Therefore, relocation would be required**

ODOO HK LIMITED

Join our dynamic Direct Sales Team and make use of your hunting, analytical and negotiation skills to acquire new customers. As a Business Development Executive, you will engage with Small to Medium Business and advise them, providing them with valuable suggestions/consultation, and presenting them with the right solution for their business. You will be in contact with different companies from different sectors on a daily basis, in addition to learning a lot on how companies from a wide range of different industries operate. Your daily tasks are mainly done from our office in Sai Ying Pun, Hong Kong.

Your responsibilities include:

<ul>
	<li>Handle entire sales cycle without prospecting new customers</li>
	<li>Pitch Odoo Management Software to SMEs who are unsatisfied with their current tools</li>
	<li>Analyze customers' business needs, activities and pain points</li>
	<li>Provide customers with a tailor made demonstration of the software</li>
	<li>Negotiation and closing</li>
</ul>

What's great in the job?

<ul>
	<li>No cold calling; A lot of people have already tried Odoo and want to know more about it!</li>
	<li>Opportunities to develop personal network with decision makers/C levels from different industries and build up industry knowledge</li>
	<li>Interesting, evolving product with a large application scope: CRM, Accounting, E-commerce, Inventory, HR, Project Management etc.</li>
	<li>You'll be in direct contact with the customer from initial contact to closing</li>
	<li>No cap on commission</li>
</ul>

Must Have

<ul>
	<li>Bachelor's degree, or higher</li>
	<li>Bilingual (English + Tagalog)</li>
	<li>Excellent communication skill, you like to negotiate and to achieve targets.</li>
</ul>

Values

<ul>
	<li>You are able to work in a fast-paced start-up environment with a hands-on attitude</li>
	<li>You are open-minded and can react to change with agility</li>
	<li>You are a quick and autonomous learner</li>
	<li>You have an entrepreneur mindset and are not afraid to take appropriate initiatives</li>
	<li>Willing to contribute to great company culture</li>
</ul>

Business Development Executive (APAC), Based in HK, Visa Sponsored

Orion Cepheid, Inc. or more popularly known as DATABLITZ opened its first store at SM-Centerpoint in 1995 at a time when the CD-ROM software industry was just in its infancy, with the firm mission of providing our customers with the best quality original software and books at the most reasonable prices, backed up by solid and responsive customer service. From that first store, Orion Cepheid today has 33 stores scattered all over Metro Manila and 16 stores in the main provinces of Bacolod, Baguio, Bicol, Cabanatuan, Cagayan de Oro, Cavite, Cebu, Davao, Iloilo, Laguna, Pampanga and Zambales. Each Orion Cepheid store carries thousands of titles of computer books, software and games - all 100% originals, ensuring our customers ALWAYS of the highest quality and value for their money's worth, not to mention assurance as well on the authenticity and genuineness of each and every product.

Orion Cepheid Inc (Datablitz)

<ul>
	<li>Source and negotiate with potential and existing suppliers</li>
	<li>Manage supplier relationships, including regular communication, performance evaluations and issue resolution.</li>
	<li>Collaborate with the owner and co-mid managements to understand their requirements and develop procurement plans accordingly.</li>
	<li>Analyze inventory levels, demand forecasts and consumption patterns</li>
	<li>Continuously evaluate and improve procurement practices, including identifying cost-saving opportunities and process enhancements.</li>
	<li>Prepare and present reports on procurement activities, performance metrics and cost savings to higher management.</li>
	<li>Develop and maintain procurement metrics to track performance, identify areas for improvement and report on sourcing effectiveness.</li>
	<li>Implement sustainable and socially responsible strategic sourcing practices, including supporting local suppliers and promoting ethical sourcing.</li>
</ul>

Purchasing Manager

THE BIGGEST, HAPPIEST BRAND MOVERS IN THE PHILIPPINES
Backed by 20 years of experience and a 5,000-strong team, ActivAsia transforms your brand’s vision into nationwide realities. Our ability to scale – from local community activations to large countrywide campaigns of PMFTC, Unilver, Coca-cola, Sprite and many other best brands – is supported by an ecosystem of collaborative companies that can make even the impossible happen. 

From on-ground experiences to digital integration and retail solutions to creative storytelling, we don't just activate brands; we uplift lives, enable dreams, and create authentic connections that have made us the most trusted partner for clients across the country.

ActivAsia, Inc.

The Brand Sales Ambassador engages with customers, promotes heated tobacco systems, nicotine pouches, and other smoke-free innovative products. They demonstrate product features, build strong customer relationships, achieve sales targets, and provide after-sales support and education. This role also supports store operations by maintaining cleanliness, managing inventory, and ensuring compliance with brand guidelines and local regulations. As brand ambassadors, they uphold a positive image within the community.

Brand Sales Ambassador

Yondu is a Philippine-based IT solutions company owned by Globe Telecom. We empower businesses across various industries through a wide array of innovative technology solutions to help them scale in the new digital economy. Our mission is to create happier technological experiences by turning great ideas into excellent and valuable business solutions.
If you’re looking to advance your career in the IT industry, Yondu is the best place to be. You will be a part of a young, dynamic culture that always pursues innovation and growth. As a Yondude, you’ll gain fresh perspectives from a team of knowledgeable and competitive individuals and learn how to develop cutting-edge business solutions that go above and beyond. You’ll also enjoy collaborating with brilliant and fun people who are ready to take on the world.
Established in 2001, our company has grown exponentially, and we’re always on the lookout for highly skilled and competitive individuals to innovate and evolve with. If this sounds exciting for you, #BeAYondude, and leverage your expertise to help us achieve our ultimate goal of going above and beyond!
Join us and grow your career in the IT industry!

YONDU INC.

<ul>
	<li>Education – At least graduate with a Bachelor’s Degree in IT, Computer Science, Engineering or any related course.</li>
	<li>Related Work Experience – At least 2+ years of NOC or Service Desk experience in IT Operations</li>
	<li>Knowledge – Knowledgeable in the following:</li>
	<li>IT Service Operations or IT Service Management </li>
	<li>ITIL Framework, Ticketing Tool</li>
	<li>IT Literacy around Applications and Systems </li>
</ul>

NOC Engineer [Network]

The Retail Brand Ambassador engages with customers, promotes heated tobacco systems, nicotine pouches, and other smoke-free innovative products. They demonstrate product features, build strong customer relationships, achieve sales targets, and provide after-sales support and education. This role also supports store operations by maintaining cleanliness, managing inventory, and ensuring compliance with brand guidelines and local regulations. As brand ambassadors, they uphold a positive image within the community.

Sales and Marketing Knowledge

Customer Service

Problem Solving

Speaking

Rapport Building

Selling

Brand Sales Ambassador Batangas

Skyeline Summit Life Insurance Agency is a leading affiliate of Alexandrite 2 District, the biggest and most successful district of Pru Life UK - the leading insurance company in the Philippines.

We commit to promote protection and a brilliant future to Filipino families. We also uphold and improve the quality of service delivered by our strong and knowledgeable Advisers. 

Led by MDRT leaders, Skyeline Summit LIA is determined to grow while it maintains excellence within our team.

Our newest Financial Advisers enjoy perks and receive the most advanced trainings exclusive to Skyelians. 

A lucrative career path awaits you! 

Skyeline Summit LIA - a General Agency under Pru Life UK

A Financial Consultant is a professional who provides advise and guidance to individuals, businesses, or organizations regarding their financial matters. Their job description typically includes:

<ul>
	<li>Financial Analysis</li>
	<li>Investment Advice</li>
	<li>Retirement Planning</li>
	<li>Tax Planning</li>
	<li>Risk Management</li>
	<li>Estate Planning</li>
	<li>Debt Management</li>
	<li>Financial Education</li>
	<li>Market Research</li>
	<li>Client Relationship Manaagement</li>
	<li>Compliance and Regulations</li>
	<li>Customized Solutions</li>
</ul>

Financial Consultant

JD still for further review and revision

 
Secretarial Support to the Department Chair

<ul>
	<li>Provide clerical and administrative assistance to the Chair, keeping track of appointment schedules</li>
	<li>Perform routine and office functions</li>
	<li>Provide logistical support to department sponsored activities and events</li>
	<li>Monitor department compliance with deadlines and requirements of JGSOM, Higher Education and University Administration</li>
	<li>Perform other functions as may be required by circumstances</li>
	<li>Monitor Office inventory and the maintenance of facilities and equipment under the department</li>
	<li>Initiate requisition for replenishment of supplies</li>
	<li>Maintain cleanliness and physical upkeep of the office</li>
	<li>Arrange the use of facilities and equipment for course requirements</li>
</ul>

Budget and Financial Management

<ul>
	<li>Prepare monthly and annual budget summary of expenses. Keeps financial records and expenses of the office</li>
	<li>Prepare yearly budget requests for the office supplies, new equipment, minor and major improvements, international competitions, etc.</li>
	<li>Prepare check requests, petty cash and budget realignments</li>
	<li>Check and follow up on salary payments for the Part-Time faculty as needed</li>
	<li>Process reimbursements thru Central Accounting Office Payments System </li>
</ul>

Communications and Coordination

<ul>
	<li>Serve as communication link between the Chairperson, faculty, students, program directors, JGSOM, HE and University offices as well as other stakeholders</li>
	<li>Coordinate and organize departmental presentations and exams</li>
</ul>

Records and Documentation

<ul>
	<li>File, maintain and safeguard the confidentiality of all Department records</li>
	<li>Assist the Chair to compile data and submit various reports upon the request of the different offices</li>
	<li>Prepare the semestral schedules and assist the Chair in the assignment of courses</li>
	<li>Ensure that office records and documents are organized and properly filed for proper turnover</li>
</ul>

Faculty Recruitment

<ul>
	<li>Assist in sourcing Part-Time faculty by contacting alumni and former faculty members</li>
	<li>Collect application forms for teaching positions</li>
	<li>Schedule applicant interviews and teaching demonstrations</li>
	<li>Collect and ensure completion of all hiring/employment documents of new faculty, as identified by the HR in a timely manner (before the faculty teaches)</li>
	<li>Coordinate with HR and ensure that faculty are given their ID numbers, email address, access to Canvas</li>
</ul>

Course Logistics

<ul>
	<li>Provide logistical support to faculty, such as but not limited to class handouts, long tests and final exams</li>
	<li>Coordinate for the technical support of faculty for their Canvas and other online teaching support provided by HE and DITS</li>
	<li>Conduct and supervise faculty evaluations (if onsite)</li>
	<li>Assist the Chair in the timely collection, review and submission of grading sheets and class lists</li>
</ul>

Registration Logistics

<ul>
	<li>Prepare a draft of the course schedule upon consultation and planning with the Chair</li>
	<li>Ensure and monitors the timely submissions of documents to the Registration Office</li>
	<li>Coordinates with RO for registration preparations</li>
</ul>

Student Assistance

<ul>
	<li>Coordinate the scheduling of faculty consultations with students</li>
	<li>Assist in the processing of load revisions</li>
	<li>Attend to student queries and needs</li>
</ul>

Department, School and University Activities

<ul>
	<li>Assist in the preparations and execution of deparment talks and special activities, school based events (Faculty meetings, Recruitment activities eg Open House, year end activities eg. Testimonial Ceremony, Graduation</li>
	<li>Coordinate with Campus Security and Campus Facilities for the preparation, implementation of activities and events</li>
</ul>

Department Secretary

The Alumni Engagement and Networking Officer is responsible for developing, 
organizing, and implementing alumni engagement and networking initiatives that 
strengthen connections between the University and its alumni communities. The 
position ensures that alumni programs are well-planned, communicated effectively, 
and aligned with the University’s strategic thrusts, both locally and internationally.

 
Main Duties and Responsibilities 
I. Alumni Engagement

<ul>
	<li>Supports the design and implementation of alumni engagement and networking programs in line with University priorities</li>
	<li>Assists in organizing alumni associations at the department or program level of Higher Education units (e.g., FAME, SAGE) as well as at the regional and international level</li>
	<li>Coordinates with Ateneo Alumni Association (AAA) to align their activities with University initiatives</li>
	<li>Prepares communication materials and website content for alumni</li>
	<li>engagement programs, ensuring alignment with the University Marketing</li>
	<li>and Communications Office (UMCO)</li>
</ul>

II. Alumni Networking

<ul>
	<li>Establishes and nurtures long-term relationships with alumni by maintaining consistent communication through regular outreach initiatives</li>
	<li>Liaises with regional and international alumni associations by facilitating regular communication, sharing updates on University thrusts, and coordinating joint initiatives and events to ensure alignment with the OUDAA and Ateneo’s strategic goals</li>
	<li>Connects with alumni based in the different regions of the Philippines and encourages them to create or join existing Ateneo alumni associations or chapters</li>
	<li>Implements and assists in the execution of the Ateneans-helping-Ateneans project of OUDAA</li>
	<li>Organizes activities and events catering to regional and international alumni (e.g., tours, pilgrimages, cruises)</li>
	<li>Works with the Office of Placement and Career Services (OPCS) regarding alumni–student mentorship programs</li>
	<li>Coordinates with the OPCS regarding providing resources and support to</li>
	<li>alumni seeking career advancement or change</li>
	<li>Coordinates with alumni offices of other universities for benchmarking of programs, fundraising/advancement activities, and operational systems</li>
</ul>

III. Alumni-Donor Networking and Stewardship Support

<ul>
	<li>Collaborate with the Donor Stewardship Team to integrate alumni-donor relationship-building into networking initiatives</li>
	<li>Aligns with the Campaign &amp;amp; Marketing Team and UMCO in preparing alumni communications that highlight donor impact within networking stories and events</li>
	<li>Supports alumni-donor data management as the first point of alumni engagement</li>
</ul>

IV. Performs other work-related tasks as may be required by the immediate 
supervisor and authorized representative

Knowledge, Skills, and Abilities:

<ul>
	<li>Event and Program Management</li>
	<li>Relationship Building</li>
	<li>Alumni-Donor Stewardship Awareness</li>
	<li>Data Management and Integrity</li>
	<li>Technological Savvy</li>
	<li>Analysis Skills</li>
	<li>Communication Skills</li>
	<li>Interpersonal Skills</li>
	<li>Project Monitoring</li>
	<li>Program Analysis</li>
	<li>Organization Skills</li>
	<li>Research</li>
</ul>

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