The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The Training Assistant IV supports the full training cycle activities, which includes pre-training preparations, coordination during the training, and post-training activities to ensure smooth program delivery and effective participant engagement.

Main Duties and Responsibilities

I. Pre-Training Management Support

<ul>
	<li>Gathers, collates and encodes participant data and profiles from the Sales and Marketing team</li>
	<li>Prepares and submits timely reports such as participant data reports, attendance reports, grading sheet template, class directory, etc.</li>
	<li>Works closely with resource persons to coordinate and provide support for course, certification, and program requirements</li>
	<li>Reminds resources persons on the timely submission of necessary program documents and materials in the Learning Management System (LMS), and monitors submission</li>
	<li>Prepares all necessary materials for assigned accounts, courses, certifications, and diploma programs, including attendance sheets, program orientation slides, participant IDs, evaluation link/QR codes</li>
	<li>Requests and prepare the needed supplies and materials for the activities of the course.</li>
	<li>Prepares assignments, discussion boards, submission bins/pages, quizzes and exams in the Learning Management System (LMS) or via Google/MS Forms.</li>
	<li>Coordinates and arranges room setup and equipment, ensuring all necessary tools, devices, materials, logistical requirements are prepared and functioning correctly before the training session</li>
	<li>Prepares and processes cash advances to ensure a smooth and organized training proces</li>
</ul>

II. Training Management Support

<ul>
	<li>Sets up and oversees the registration area of program sessions</li>
	<li>Informs participants of school policies and regulations during program orientation</li>
	<li>Assists the Resource Persons and participants with the activities and assessments</li>
	<li>Records and tracks participants’ attendance throughout every training session</li>
	<li>Manages communication between participants, and resource persons, ensuring that course requirements and information are shared promptly and accurately</li>
	<li>Consolidates participant submissions and forwards them to the assigned resource person for grading</li>
	<li>Encodes and sets up course and certification exam questions and answers in the LMS, as instructed by the resource person</li>
	<li>Provides proctoring support during online examinations by receiving inquiries, guiding the participants on how to use the online platform, etc.</li>
	<li>Secures and organizes equipment and supplies used after each account, course, certification, and diploma program</li>
	<li>Provides ongoing support to facilitate a smooth training experience by responding to inquiries from both the resource persons and participants</li>
</ul>

III. Post-Training Management Support

<ul>
	<li>Monitors submission of grades by the resource person, providing updates to the Training Records Officer upon receipt of finalized grades</li>
	<li>Monitors submission of post-program evaluations, and reminds participants to accomplish the evaluations</li>
	<li>Prepares detailed reports on program runs, including course evaluation summaries, actual expense reports, liquidations, and any required summaries for partners, ensuring all documentation is accurate and complete</li>
	<li>Assists in the organization of graduation ceremonies by handling the logistical preparations and documentation, as needed</li>
	<li>Consolidates and submits all program documentation to the Training Services Head, ensuring compliance with the Center's standards and timelines</li>
</ul>

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Training Assistant IV | Center for Continuing Education

Main Duties and Responsibilities: 
I. Provides frontline and Logistical Support to the MEQAU committee

<ul>
	<li>Assists MEQAU Chair in overseeing and monitoring the implementation of quality assurance activities such as but not limited to the following; evaluation of modules, evaluation of faculty stakeholder surveys, internal quality assessment, external accreditation, and other quality assurance initiatives</li>
	<li>Facilitates the process of module and faculty evaluations by the students across all year levels and collates and organizes all evaluation data for review and analysis by the MEQAU using existing evaluation tools and platforms used (i.s. Google Forms, Canvas, etc)</li>
	<li>Facilitates the process of module evaluation in Canvas or other platforms applicable by the assigned students </li>
	<li>Facilitates the process of faculty evaluation in Canvas </li>
	<li>Recommends improvements in the module and faculty evaluation process as needed</li>
	<li>Ensures that the evaluations are accomplished promptly by the assigned students by coordinating with the year-level administrative assistants and module coordinators.</li>
	<li>Coordinates and corresponds with the OAD, OD, OSA, and other respective offices for quality assurance concerns (i.e. data gathering, submission of reports, etc.) and external accreditors and institutions</li>
	<li>Provides secretarial and clerical support to the MEQAU head and its members</li>
	<li>Oversees the work schedules and appointments of the MEQAU</li>
	<li>Coordinates appointments and meeting schedules of MEQAU with school administrators, YLC/AYLC/faculty, students and other stakeholders (internal and external)</li>
	<li>Drafts memos, correspondence and other communication materials</li>
	<li>Serves as receptionist, attending to the various stakeholders of MEQAU</li>
	<li>Attends to queries and requests, and coordinates the flow of information internally and with other department/organizations concerned</li>
	<li>Organizes and monitors the MEQAU files, supplies, fixtures, and equipment</li>
	<li>Receives, files, and safekeeps MEQAU records, mails, facsimile messages, and other communication materials, and ensures ease of retrieval</li>
	<li>Monitors, purchases, and maintains sufficient stock of supplies</li>
	<li>Assists in overseeing the physical upkeep of the office, ensuring that supplies, fixtures, and equipment are properly stored and in good condition</li>
	<li>Assists in the preparation and conduct of MEQAU administrative activities (e.g. meetings, preparation for accreditation, evaluation of modules and faculty )</li>
	<li>Coordinates attendance and logistical requirements (e.g., venues, food, resources)</li>
	<li>Documents and takes minutes of meetings and/or proceedings of the Year Level</li>
	<li>Informs the head of MEQAU of any administrative concerns and refers critical incidents that need attention</li>
	<li>Provides logistical and administrative support for school-wide quality assurance activities</li>
</ul>

II. Financial Management Support

<ul>
	<li>Assists in monitoring finances of the MEQAU ensuring that financial requests are correct and within budgetary limit</li>
	<li>Keeps track of financial records and expense accounts of MEQAU</li>
	<li>Prepares summary of expenditures</li>
	<li>Processes and coordinates financial transactions, payments, and purchase requisitions of MEQAU, obtaining necessary approvals and documents</li>
	<li>Follows up with the Central Accounting Office payments made, coordinates its status, and when necessary, arranges for bank deposits</li>
	<li>Prepares reference materials for the yearly budget requests of the MEQAU</li>
	<li>Performs other duties as may be required from the position</li>
</ul>

Administrative Assistant | Medical Education and Quality Assurance Unit (MEQAU)

I. Program, Curriculum, and Classroom Management Support

<ul>
	<li>Coordinating with partner institutions/resource persons for the required class/ program requirements</li>
	<li>Handling logistical arrangements of the Program</li>
	<li>Gathering student reports, papers, and business plans for submission to the designated faculty member and/or panelists</li>
	<li>Disseminating information and updating to students (e.g., defense schedules, class reminders, and other announcements from the resource person/guest lecturer)</li>
	<li>Collates grade submissions from faculty members and forwards them to the Office of the Registrar</li>
	<li>Monitors student attendance during onsite and online classes, drafts and issues reminder letters on student warnings and overcuts upon approval, and updates the Administrative Coordinator on any delinquency or violations of students during sessions</li>
</ul>

II. Records Management Support

<ul>
	<li>Documents onsite and online class proceedings and reportorial requirements </li>
	<li>Files and safekeeps various academic documents and creates, updates, and maintains a database of all learning materials/ references</li>
	<li>Monitors, and follows-up students’ submission of Program requirements</li>
</ul>

III. Office Management Support

<ul>
	<li>Attends to office communications (incoming and outgoing) letters, memos, mails, and emails</li>
	<li>Drafts office correspondences/ documents such as memos, Memorandum of Agreement (MOA) based on a prescribed template, for review and approval of the Administrative Coordinator</li>
	<li>Coordinates with relevant Graduate School and University offices (e.g., Office of the Dean, Office of the Associate Dean for Administrative and Student Services) for matters pertaining to schedule/calendar of activities, approvals, MOA, grants, etc.</li>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels and coordinates the flow of information internally and with other offices concerned</li>
	<li>Monitors the inventory of office supplies and equipment regularly to ensure that these are replenished, properly stored, and in good working condition</li>
</ul>

IV. Financial and Budget Support

<ul>
	<li>Assists in drafting the program's annual budget, income and expense statements and other department reports by collating pertinent information</li>
	<li>Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program</li>
	<li>Keeps financial records and expense accounts of the Program to ensure that all financial documents are properly supported</li>
	<li>Facilitates the processing of billing statements and uploads invoices and budget transfers on the accounting system</li>
	<li>Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Administrative Coordinator</li>
	<li>Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Administrative Coordinator for approval</li>
	<li>Assists in monitoring tuition payments per batch and acts upon any report of returned checks</li>
</ul>

V. Sales and Marketing Support

<ul>
	<li>Collaborates with the Marketing Team on sales and marketing campaigns for the program and responds to course inquiries</li>
	<li>Maintains and updates a database of leads for the Program for marketing purposes</li>
	<li>Handles application and general inquiries</li>
	<li>Facilitates the processing of admissions requirements of Program applicants by providing administrative and logistical support in administering examinations, scheduling of interviews, and collection of requirements processes</li>
</ul>

VI. Performs all other tasks assigned by the immediate supervisor or any authorized 
representatives

Academic Secretary

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Under the supervision of the Administrative Coordinator, the Academic Program Secretary VI provides administrative and logistical assistance for the operations of the Master in Entrepreneurship (ME) Program.

Main Duties and Responsibilities

I. Program, Curriculum, and Classroom Management Support

Provides Program support by:

<ul>
	<li>Coordinating with partner institutions/resource persons for the required class/program requirements</li>
	<li>Assisting the resource person in the preparation of presentations and course materials</li>
	<li>Handling logistical arrangements (e.g., reservation of venues, preparation and setup of onsite and online classrooms, including Canvas and zoom when applicable, equipment, supplies, ordering of meals, etc.) of the Program</li>
	<li>Facilitating requests for reproducing, collating, and distributing learning/course materials to students and faculty</li>
	<li>Gathering student reports, papers, and business plans for submission to the designated faculty member and/or panelists</li>
</ul>

Collates grade submissions from faculty members and forwards them to the Office of the Registrar

Monitors student attendance during onsite and online classes, drafts and issuesreminder letters on student warnings and overcuts upon approval, and updates the Administrative Coordinator on any delinquency or violations of students during sessions

II. Records Management Support

Documents onsite and online class proceedings and reportorial requirements (e.g., student and faculty attendance, evaluation, etc.)

Files and safekeeps various academic documents (e.g., class presentation materials, student course requirements, grade submissions, etc.) and creates, updates, and maintains a database of all learning materials/ references

Monitors, and follows-up students’ submission of Program requirements (e.g., business plan proposals, research papers, etc.)

III. Office Management Support

Attends to office communications (incoming and outgoing) letters, memos, mails, and emails

Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g. face-to-face, online, phone) and coordinates the flow of information internally and with other offices concerned

Serves as custodian of department keys, equipment, and office supplies

IV. Financial and Budget Support

Assists in drafting ME’s annual budget, income and expense statements and other department reports by collating pertinent information

Maintains and tracks the Program’s financial resources by monitoring the expenses vis-à-vis the budget of the Program (or the ME Batch, if applicable)

Prepares, processes, and monitors financial documents for endorsement for submission to the Central Accounting Office (CAO)

Prepares monthly financial reports (e.g., Student enrolment and corresponding tuition fees, revenues and receivables, expenses, etc.), for submission to the Administrative Coordinator

Computes monthly royalty of the Program’s partner institutions based on standard formula, prepares necessary documentation for payment processing, and submits to the Administrative Coordinator for approval

Assists in monitoring tuition payments per batch and acts upon any report of returned checks

V. Sales and Marketing Support

Collaborates with the GSB’s Marketing Team on sales and marketing campaigns for the ME program and responds to course inquiries

Communicates with leads to convert them to applicants

Facilitates the processing of admissions requirements of Program applicants by providing administrative and logistical support in administering examinations, scheduling of interviews, and collection of requirements processes

VI. Performs all other tasks assigned by the immediate supervisor or any authorized 
representatives

Academic Program Secretary VI

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<ul>
	<li>Managing and resolving incoming requests via a ticketing system, ensuring timely and effective support for all inquiries.</li>
	<li>Prioritizing and escalating complex or unresolved issues within the ticketing system to the appropriate team members for further assistance.</li>
	<li>Working within the LMS for tasks such as course management and updating student records.</li>
	<li>Performing basic LMS administration.</li>
	<li>Supporting the Academy Training team's student registration process, including student registration, voucher management, and record upkeep.</li>
	<li>Processing training registrations quickly and efficiently, and communicating with</li>
	<li>students as needed.</li>
	<li>Representing professionally, empathetically, and consistently when communicating with external contacts, including prospective and current customers, partners, employees, and vendors.</li>
	<li>Communicating essential information to classroom instructors for each training event.</li>
	<li>Developing constructive and cooperative working relationships with other departments.</li>
	<li>Performing daily administrative tasks and routing emails to the appropriate team 
	members for prompt responses.</li>
</ul>

Academy Operations Specialist

Summary of Work Activities and Responsibilities

Under the supervision of the Training Services Group Head, the Training Operations and Records Assistant assists primarily in the post training cycle (e.g., preparation and release of certificates and documents, summarize responses on the course evaluation forms) and in maintaining the participant records.

Main Duties and Responsibilities

I. Training Operations Support

<ul>
	<li>Assist Training Associates in carrying out training cycle tasks (pre, during, post) such as but not limited to the following:
	<ul>
		<li>Monitors participants’ attendance providing support to both resource person and participants during classes. </li>
		<li>Assists in venue preparations during onsite graduation events and document preparations.</li>
		<li>Handles all of the Center’s catering assignments/requirements for on campus training classes on a weekly basis.</li>
		<li>Assists the Group Head in the preparation of evaluation summaries for sending to Resource Persons and Management Committee. </li>
		<li>Submits copies of the class pictures to Sales and Marketing Group on a weekly basis.</li>
	</ul>
	</li>
</ul>

II. Records and Documentation Operations (RDO) Support

<ul>
	<li>Assists in recording, maintaining, and updating all participants’ records/profiles in student databases and stockrooms.</li>
	<li>Processes requests for records and other information-related inquiries from participants according to CCE procedures, standards, and deadlines.</li>
	<li>Initiates correspondences/memos and forms pertaining to processing of documents (e.g., diplomas, grade certificates and certificate of completion).</li>
	<li>Assists in coordinating the schedule of document release with internal and external stakeholders (e.g., Sales Executives, Training Officers, participants and client HR coordinators).</li>
	<li>Prepares certificates of attendance/completion and diplomas.</li>
	<li>Distributes signed diplomas, grade certificates, and certificates of completion.</li>
</ul>

III. Administrative Support

<ul>
	<li>Attends to participants' inquiries and directs them to the person/department concerned (via email and phone calls).</li>
	<li>Maintains orderliness and cleanliness of the department.</li>
	<li>Coordinates with Training Associates and Officers in the completion of the department’s monitoring sheet and on the submission of post course requirements (e.g., training actual expense report and evaluation summaries). </li>
	<li>Attends process improvement discussions related to records and department operations. </li>
</ul>

IV. Performs other work-related tasks as may be required by the Immediate Supervisor and/or authorized representative.

Training Operations and Records Assistant | Ateneo Graduate School of Business Center for Continuing Educaiton

Knowledge, Skills, and Abilities

<ul>
	<li>Professional knowledge and working expertise, with an extensive portfolio in
	<ul>
		<li>Art direction</li>
		<li>Graphic design and visual communication</li>
		<li>Designing complex narratives and information</li>
	</ul>
	</li>
	<li>Professional knowledge in graphic design, photo, video, and multimedia editing software, particularly Adobe Creative Suite (Illustrator, InDesign, Photoshop)</li>
	<li>Strong sense of visual design, particularly in typography, and relevant cultural contexts of communication</li>
	<li>Strong presentation, writing, and editing skills in both English and Filipino</li>
	<li>Ability to understand and implement brand identity and content standards, and identify whether materials are aligned and misaligned</li>
	<li>Self-directed, but works well with teams</li>
	<li>Proficiency in photo, video, and multimedia editing software</li>
	<li>Proficiency in standard computer operating systems, cloud collaboration, and cloud storage (Mac OS, Google Workspace, and Microsoft Office)</li>
	<li>Web- and tech-savvy; comfortable with creating, consuming, and using digital media, especially on Facebook, Instagram, Twitter, and TikTok social media platforms</li>
</ul>

 

Education and Experience Requirements

<ul>
	<li>Bachelor's degree (or higher), preferably in communication, design, web development, or any related field</li>
	<li>3 years of professional experience in marketing communications, design, web development, or advertising</li>
	<li>Education and work experience in Ateneo de Manila University or in another Philippine Jesuit educational institution or ministry are a distinct advantage</li>
</ul>

Design Specialist

I Section Management

<ul>
	<li>Operations Planning

	<ul>
		<li>Identifies and proposes the goals of the Section, in alignment with the mandate of the</li>
		<li>Rizal Library</li>
		<li>Oversees the implementation and evaluation of the services and programs of the</li>
		<li>Section, based on the goals and quality standards set for the Section</li>
		<li>Develops metrics that will systematically monitor and track achievement of</li>
		<li>goals</li>
		<li>Recommends, monitors, and enforces agreed upon operating standards, guidelines,</li>
		<li>procedures, and workflow of the Section</li>
		<li>Benchmarks practices and new technologies to optimize and advance Section</li>
		<li>resources</li>
		<li>Coordinates and collaborates with Rizal Library Executive Team and Section</li>
		<li>Heads for projects and services involving the Section</li>
	</ul>
	</li>
	<li>Operations Implementation
	<ul>
		<li>Oversees the organization and inventory of section’s resources (i.e., print and</li>
		<li>digital collections) and ensures physical upkeep of equipment</li>
		<li>Conducts review of existing collection, weeds out superseded library resources in obsolete formats</li>
		<li>Oversees the proper setup of requested library resources, equipment and facilities, and</li>
		<li>usage of collection</li>
		<li>Coordinates with service providers (internal to Rizal Library and external service</li>
		<li>providers) in the maintenance and repair of the section’s facilities and equipment</li>
		<li>Coordinates with the Facilities Management Services on the proper layout,</li>
		<li>maintenance, and repair of the section’s facilities</li>
		<li>Coordinates with service providers (internal to Rizal Library and external</li>
		<li>service centers) in the maintenance and repair of section’s equipment</li>
	</ul>
	</li>
	<li>Reporting and Information Dissemination
	<ul>
		<li>Prepares and submits budget requests, financial reports, statistical reports,</li>
		<li>project reports, and special reports required from the Section</li>
		<li>Coordinates with the Web Librarian in updating the Section’s webpage</li>
		<li>Staff Development and Management</li>
		<li>Manages the performance of staff by setting standards ortargets, monitoring and</li>
		<li>evaluating performance, and developing interventions to address performance gaps</li>
	</ul>
	</li>
</ul>

 
II Library User and Client Support

<ul>
	<li>Monitors and attends to online (e.g. email, social media sites) library queries and</li>
	<li>requests</li>
	<li>Attends to in-depth queries and reference questions of library users</li>
	<li>Conducts Reader’s Advisory Services to direct library users on materials pertinent</li>
	<li>to their research and interests</li>
	<li>Creates listing of bibliographies for particular topics as requested by library</li>
	<li>users</li>
	<li>Coordinates and conducts library orientation and guided tours of the Section and of</li>
	<li>Rizal Library.</li>
	<li> Develops and conducts tutorial classes and trainings on basic and in-depth</li>
	<li>research, and the use of the different online resources of the library</li>
	<li>Creates library guides and frequently asked questions (FAQs)</li>
	<li>Coordinates with IT to ensure available and reliable IT system to access</li>
	<li>electronic resources, on and off-campus.</li>
	<li> Develops and maintains networking in Library profession to strengthen services to</li>
	<li>users.</li>
	<li>Collection Development and Maintenance</li>
	<li>Recommends, and evaluates, collections (potential and existing) to be acquired, de-</li>
	<li>selected, repaired, preserved, or digitized</li>
	<li> Evaluates library databases and system applications</li>
</ul>

 
III Performs other tasks that may be assigned

Librarian III Section Head

Knowledge, Skills, and Abilities

<ul>
	<li>Substantial writing, editorial, and audio-visual skills.</li>
	<li>Intermediate to advanced skills in writing and editing content, including but not limited to news and feature articles; scripts for audio-visual projects; speeches and op-eds; social media content; and marketing materials.</li>
	<li>Proficient in writing and editing in English and/or Filipino.</li>
	<li>Substantial experience in videography and photography; advanced videography and photography skills an advantage.</li>
	<li>Experience or interest in writing about specialized topics is a major advantage. Specialized topics preferred are arts &amp; culture and science (STEM).</li>
	<li>Substantial track record in working in events and special projects.</li>
	<li>Up-to-date grasp and effective use of tools for special projects.</li>
	<li>Adept at communicating to and liaising with a range of stakeholders and audiences, both internal and external to an organization.</li>
	<li>Excellent organizational and time management skills to manage multiple priorities concurrently.</li>
	<li>Working knowledge of communications tools</li>
	<li>Proficient in using website Content Management Systems (CMS); basic knowledge of coding (HTML, CSS) is an advantage.</li>
	<li>Proficient in using social media channels such as, but not limited to, Facebook; X (Twitter); LinkedIn; YouTube; Instagram; and Tiktok.</li>
	<li>Excellent teamwork and communication skills.</li>
	<li>Must be at ease with collaborating and communicating with teammates, internal and external partners, and the public.</li>
	<li>Proficient in Mac/Windows OS, Google Workspace, Microsoft 365. Proficiency in using audio-visual editing tools (e.g., Adobe Creative Suite) is an advantage.</li>
</ul>

 

Education and Experience Requirements

<ul>
	<li>A bachelor's degree is the required minimum, preferably a degree in Marketing, Communications, Journalism, Fine/Multimedia Arts, or any related field. If not a graduate of communications-related degree, professional experience in marketing, communications, events management, or related fields can be considered.</li>
	<li>At least 3 years of professional experience in marketing, communications, media production, journalism, public relations and/or related professions with demonstrated skills in marketing, communications, social media, and/or events management.</li>
	<li>Higher education, teaching, and/or work experience in Ateneo de Manila University (most relevant) or in another Philippine Jesuit educational institution</li>
</ul>

Communications Officer

I. Compliance Management Support

<ul>
	<li>Keeps an updated log of relevant laws, policies, protocols, and regulatory requirements related to the outbound mobility of University personnel and students.</li>
	<li>Liaises with relevant government and regulatory agencies to ensure accurate, current information on outbound mobility.</li>
	<li>Coordinates with University departments to secure the necessary documentation for outbound permits and endorsements.</li>
	<li>Prepares and disseminates advisories on permit and endorsement processing requirements and schedules, targeting outbound students, faculty, and professionals.</li>
	<li>Issues timely advisories regarding changes in regulations and procedures affecting outbound mobility.</li>
	<li>Provides guidance to individual outbound personnel on specific permit requirements and timelines.</li>
	<li>Develops a system to monitor the processing of endorsement applications submitted to the OAVP-UPI.</li>
	<li>Ensures all documents for outbound processing are complete, organized, and submitted on time.</li>
	<li>Submits compliance requirements for outbound international off-campus activities to regulatory agencies and monitors the progress of applications until final clearance.</li>
	<li>Addresses issues that may arise during submissions to relevant agencies.</li>
</ul>

II. Reports and Documentation Support

<ul>
	<li>Ensures proper and timely transmission of international mobility-related data to appropriate offices.</li>
	<li>Prepares and submits reports in compliance with requirements of regulatory bodies, covering outbound mobility of students, faculty, staff, and professionals.</li>
	<li>Collects, analyzes, and presents data related to endorsement requests, processing, and outcomes.</li>
	<li>Prepares reports on demand and supply trends for endorsement processing, including visa requirements, turnaround times, and success rates.</li>
	<li>Regularly updates the Section Head on the status of outbound endorsement applications.</li>
	<li>Provides data-driven recommendations to improve how University offices manage international mobility needs, in coordination with other UPI sections.</li>
</ul>

III. Section Management Support

<ul>
	<li>Assists and responds to inquiries of visitors and callers, referring them to the appropriate units as needed.</li>
	<li>Helps develop internal processes and protocols to improve efficiency in handling outbound mobility compliance.</li>
	<li>Prepares or secures necessary documents, materials, and data for the Section Head and AVP UPI, including summarizing when appropriate.</li>
	<li>Manages the collection, sorting, and routing of letters, correspondences, and records across units.</li>
	<li>Drafts standard communications and reports, including meeting minutes, as required.</li>
	<li>Monitors global internationalization trends and developments, providing insights to help the University adapt and respond effectively.</li>
	<li>Tracks relevant announcements and updates from international and local government agencies, especially partner institutions.</li>
	<li>Supports logistical, administrative, and resource requirements of the Section’s programs and activities.</li>
	<li>Documents all meetings, events, and initiatives of the Section and Office, as needed.</li>
	<li>Provides support during peak periods and contributes to major University events and committee work.</li>
</ul>

IV. Other Duties Performs other University-related tasks as assigned by the Immediate Supervisor or authorized representative.

Compliance Assistant

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The Helpdesk Assistant provides support to end-users by troubleshooting and resolving issues related to common technical problems. The role involves responding to user inquiries, providing solutions to common technical problems, and escalating complex issues to higher-level support teams. The Helpdesk Assistant is crucial in ensuring smooth operation of IT services and maintaining high levels of user satisfaction.

Helpdesk Assistant

Odoo is an open-source suite of integrated business applications actively programmed, supported, and organized by Odoo SA. Odoo is similar to many open-source projects where customized programming, support, and other services are provided by an active global community and partners network. The community is comprised of more than 1,500 active members and has contributed more than 4,500 modules to the ongoing enrichment of Odoo. The network of certified partners, established in more than 120 countries, deploys the solution locally. The software, with more than 1,500 downloads a day, is one of the most frequently installed business suites worldwide.

Odoo Website : https://www.odoo.com/page/about-us

All Odoo Apps such as Odoo CRM, Odoo Sales, Odoo Accounting, Odoo WMS (Warehouse Management), Odoo HR, Odoo Project, Odoo Events, Odoo Marketing, etc. are integrated with each other.

**All of our job opportunities posted on this platform are based in Hong Kong. Therefore, relocation would be required**

ODOO HK LIMITED

Join our dynamic Direct Sales Team and make use of your hunting, analytical and negotiation skills to acquire new customers. As a Business Development Executive, you will engage with Small to Medium Business and advise them, providing them with valuable suggestions/consultation, and presenting them with the right solution for their business. You will be in contact with different companies from different sectors on a daily basis, in addition to learning a lot on how companies from a wide range of different industries operate. Your daily tasks are mainly done from our office in Sai Ying Pun, Hong Kong.

Your responsibilities include:

<ul>
	<li>Handle entire sales cycle without prospecting new customers</li>
	<li>Pitch Odoo Management Software to SMEs who are unsatisfied with their current tools</li>
	<li>Analyze customers' business needs, activities and pain points</li>
	<li>Provide customers with a tailor made demonstration of the software</li>
	<li>Negotiation and closing</li>
</ul>

What's great in the job?

<ul>
	<li>No cold calling; A lot of people have already tried Odoo and want to know more about it!</li>
	<li>Opportunities to develop personal network with decision makers/C levels from different industries and build up industry knowledge</li>
	<li>Interesting, evolving product with a large application scope: CRM, Accounting, E-commerce, Inventory, HR, Project Management etc.</li>
	<li>You'll be in direct contact with the customer from initial contact to closing</li>
	<li>No cap on commission</li>
</ul>

Must Have

<ul>
	<li>Bachelor's degree, or higher</li>
	<li>Bilingual (English + Tagalog)</li>
	<li>Excellent communication skill, you like to negotiate and to achieve targets.</li>
</ul>

Values

<ul>
	<li>You are able to work in a fast-paced start-up environment with a hands-on attitude</li>
	<li>You are open-minded and can react to change with agility</li>
	<li>You are a quick and autonomous learner</li>
	<li>You have an entrepreneur mindset and are not afraid to take appropriate initiatives</li>
	<li>Willing to contribute to great company culture</li>
</ul>

Business Development Executive (APAC), Based in HK, Visa Sponsored

Main Duties and Responsibilities:

I. Support for Laboratory Activities

<ul>
	<li>Prepares laboratory materials, equipment, supplies, and specimens as instructed by faculty and based on set guidelines.
	<ul>
		<li>Assists faculty in preparing and setting up lab materials (e.g., models, dummies, apparatus).</li>
		<li>Issues lab supplies and specimens (e.g., slides, reagents) to students, following approved procedures.</li>
	</ul>
	</li>
	<li>Performs cadaver/specimen preservation through cyclic immersion, checking for decay, dissecting and cleaning tissues, and measuring solution mixes.</li>
	<li>Assists faculty in managing lab sessions and ensuring user safety.</li>
	<li>Aids in the conduct of lab classes and exams, including timing and ushering students between stations.</li>
</ul>

II. Management of Laboratory Facilities and Resources

<ul>
	<li>Maintains physical condition of laboratory facilities, ensuring safety and cleanliness.
	<ul>
		<li>Monitors utilities (e.g., water source, air ventilation), room temperature, and humidity.</li>
		<li>Stores resources properly and ensures compliance with documentation and procurement standards.</li>
	</ul>
	</li>
	<li>Conducts cleaning and maintenance of lab equipment using appropriate materials and methods.
	<ul>
		<li>Performs initial waste disposal procedures for medical waste.</li>
		<li>Conducts basic maintenance and troubleshooting of lab equipment; coordinates with service providers for repairs.</li>
	</ul>
	</li>
	<li>Maintains inventory of supplies and specimens, monitors expiration dates, and recommends procurement.</li>
	<li>Coordinates with hospitals, organizations, and the Central Purchasing Office for sourcing lab resources.</li>
	<li>Prepares daily status reports (e.g., on equipment use, losses, malfunctions).</li>
	<li>Records use, loan, and return of lab equipment.</li>
</ul>

Assists in sourcing appropriate lab materials in coordination with faculty and purchasing offices.

III. Administrative Support

<ul>
	<li>Assists the Office of the Associate Dean with data processing and clerical tasks.</li>
	<li>Prepares and submits student attendance reports using data from biometric systems.</li>
</ul>

IV. Other Responsibilities

<ul>
	<li>Provides logistical and administrative support for school events (e.g., opening ceremonies, graduation).</li>
	<li>Performs other related duties as may be assigned.</li>
</ul>

Laboratory Technician | Ateneo School of Medicine and Public Health

Pino Studio is a Manila-based design firm, comprised of a multi-disciplinary design team dedicated to branding and experience design.

As a company, our mission is to redefine and elevate our visual landscape through our multi-disciplinary design process: in quality, detail, and character.

Our corporate vision is to reimagine the Filipino visual landscape through all areas of design and to become the leading company in design and marketing in the Philippines.


PINO Design Studio Inc.

Pino, which in Tagalog translates to ‘refined’ and ‘polished’, is a local expression applied to many things:
perceived quality of a material, attention to one’s work, even a person’s character. Inpsired by its meaning, our philosophy embraces the relevance of pino in every aspect of the creative process, for every brand whose story we have the privelege to tell.

Let’s reimagine brands because a reimagined FiliPino landscape is worth imagining. Let’s reimagine together.

Pino Studio.

PINO Studio

<ul>
	<li>Participates in design and production of multimedia campaigns and assisting with such responsibilities.</li>
	<li>Designs graphics, animation assets, and content for use in presentations, multimedia programs, web sites, emails, and other electronic media. </li>
	<li>Brainstorms visual and copy ideas with other members of the creative team. </li>
	<li>Communicates with Senior Graphic Artist to determine the scope of a project.</li>
	<li>Ideates, curates, and executes the artistic direction of branding or graphic design projects. </li>
	<li>Plans concepts by studying information and materials.</li>
	<li>Collaborates with PINO’s designers to come up with ideas that reimagine the Philippine landscape. </li>
	<li>Thinks creatively to produce new ideas and concepts and developing interactive design.</li>
	<li>Works intimately with PINO’s designers and partners to come up with great brand narratives and presentations.</li>
	<li>Develops visual brand concepts for client briefs.</li>
	<li>Conceptualizes and executes brand design, content creation and communication design.</li>
	<li>Participates in design and production of multimedia campaigns and assisting with such responsibilities.</li>
	<li>Uses drawing, painting, sketching, photography skills to produce illustrations.</li>
	<li>Develops graphics for print ads, in-store collateral, product illustrations, logos, websites, and other collaterals as necessary.</li>
	<li>Illustrates concept by designing rough layouts of art and copy regarding arrangement, size, type size and style, and related aesthetic concepts.</li>
	<li>Prepares finished copy and art by operating typesetting, printing, and similar equipment; and purchasing from vendors.</li>
	<li>Ensures that all finished work must adhere to the company or client brand kit, theme colors, and visual style.</li>
	<li>Obtains approval of concept by submitting rough layout for approval.</li>
	<li>Proofreads output to produce accurate and high-quality work.</li>
	<li>Reviews final production for errors before printing or publishing them.</li>
	<li>Works in collaboration with outside agencies, printers, copywriters, photographers, other designers, account executives, web developers and marketing specialists.</li>
	<li>Maintains technical knowledge by attending design workshops; reviewing professional publications; and participating in professional societies.</li>
	<li>Maintains latest knowledge with design software and technologies including but not limited to Adobe's Creative Suite—including Photoshop, Illustrator, InDesign, Dreamweaver.</li>
	<li>Contributes to team effort by accomplishing related results as needed.</li>
</ul>

Graphic Designer

CoreData is a global market research consultancy with offices in Manila, Sydney, London and Boston.  With roots in financial services, CoreData has a deep understanding of banking, superannuation, financial planning, insurance, funds management, and investment platforms and helps its customers understand their market, customers and partners through advanced data intelligence, as well as traditional qualitative and quantitative research techniques. CoreData offers a unique collaboration of market research, media, industry and marketing professionals. 

CoreData helps its customers understand their market, customers and partners using qualitative and quantitative research techniques.


CoreData Research Services, Inc.

<h1>Duties and responsibilities</h1>

Reporting to directly to the Team Lead in Manila, your primary duties and responsibilities include:

<ul>
	<li>Liaising with the regional consultants in Australia to determine priority tasks.</li>
	<li>Leading projects, from data collection to analysis and charting.</li>
	<li>Assisting the Team Lead in managing capacity and resources.</li>
	<li>Supervising junior analysts in Manila and providing feedback and quality assurance</li>
	<li>Ensuring quality of deliverables by doing quality assurance of analysts' work and data integrity of all research outputs.</li>
	<li>Programming, testing, and editing online surveys.</li>
	<li>Preparing projects for fieldwork, including project set up and quotas and liaising with external panel providers to achieve sample.</li>
	<li>Performing statistical analysis using standard company tools and adhering to company processes.</li>
	<li>Performing higher level statistical analysis when required (ie. Multiple regression).</li>
</ul>

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