HÖEGH LNG SERVICES AS is a multinational company organized and existing under the laws of Norway, was duly licensed by this Commission in accordance with the Omnibus Investments Code of 1987, as amended by RA 8756 and its implementing rules and regulations and with a favorable recommendation from the Board of Investments dated August 29, 2018, to establish its Regional Operating Headquarters in the Philippines doing business as Höegh LNG Services ROHQ to: engage in general administration and planning; business planning and coordination; sourcing/procurement of raw materials and components; corporate finance advisory services; marketing control and sales promotion; training and personnel management; logistics services; research and development services and product development; technical support and maintenance; data processing and communication; and business development.

Höegh LNG Services ROHQ

The role of the Legal &amp; Compliance Trainee is designed to provide essential support to the L&amp;C team by assisting with a variety of compliance screening and administrative tasks Key responsibilities include screening of business partners for remediation. The trainee will also perform filing and documentation of all screening results, risk assessment reports and other legal admin files and templates. The role also includes assisting the team in the preparation of awareness campaign and training materials for upcoming compliance projects. This position offers an opportunity to gain practical experience and develop foundational skills in legal and compliance.

 

Main Tasks

<ul>
	<li>Due diligence of the group’s business partners and compliance risk assessment</li>
	<li>Performing due diligence on existing and active business partners</li>
	<li>Review and monitor Business partners in the portfolio of the compliance screening tool, including dashboard preparation</li>
	<li>Monitor PEP list and sanctioned entities</li>
	<li>Assist in the implementation of the IDD improvement plan project</li>
	<li>Provide periodic reports on the risk assessment results</li>
	<li>Assist in the updating of IDD templates</li>
	<li>Assist in the compliance risk assessment project</li>
</ul>

 

General

<ul>
	<li>Perform proper filing and archiving of compliance files in Teams</li>
	<li>Assist in the preparation of Powerpoint presentations and templates for upcoming L&amp;C projects (i.e. awareness campaigns, trainings and other communication materials)</li>
	<li>Assist the L&amp;C Manila team in administrative tasks</li>
</ul>

Legal and Compliance Trainee

MAKE YOUR BEST CAREER MOVE YET!

Join one of the fastest growing tech companies in the Philippines. Get to enjoy a fun-filled work culture that empowers you to do your best work!


ABOUT US

Sprout Solutions is a software-as-a-service (SaaS) company that aims to deliver the best automated HR and payroll solutions for the Philippines. We want to help all types of businesses grow with our suite of cloud-based HR and payroll software to streamline and simplify processes.

Here at Sprout, we want people who are driven to make things better than they were before. We desire individuals who are brave and courageous to bring positive change, no matter how small or big it is. We are committed to revolutionize the Philippine economy by building world-class software with the power of local talent.


SPROUT CULTURE

Sprout’s mission is to transform the way HR works in emerging markets. As a company, we want to help the Philippines move forward through technology, doing what we do best. Despite that, we’re proud to say that Sprout has one of the most fun work cultures in the country!

We love getting things done, while also having some fun in between. Be part of an agile startup that is young, energetic, and committed to helping the Philippines move forward.


FUN THINGS WE DO

Weekly fun things:
Being fit and healthy is a top priority at Sprout! Healthy lunch Mondays, Muay Thai Tuesdays and Thursdays, Wellness Wednesdays – these are the things we do every week! We also have sports programs like basketball and badminton, as well as weekly free massage and Zumba sessions for all employees. We’re also proud to have a CEO who’s also a professional Muay Thai fighter – how cool is that?

Sproutings (Sprout Outings):
Here at Sprout we prioritize our employees’ well-being – that’s why we go on trips outside the city twice a year to unwind, relax, and bond together. All of us work hard for most of the year, which is why we love to explore the outdoors and chill out whenever we can!

Monthly gatherings:
To celebrate our company milestones and career achievements, we gather around every month over food and drinks. There’s a different theme every month which brings out talent and creativity in everyone!

--

JOIN US TODAY!

We’re excited to know you and see how you fit with Sprout!

Send in your application and we’ll get back to you soon. :)

Sprout Solutions

This is a high-volume recruitment leadership role based in Dumaguete. You’ll lead the team that hires our Voice Platform agents, support Manila’s non-agent hiring, and help shape Tarro’s employer brand in PH.

 

Lead and hit agent hiring targets with speed and quality

Coach and manage recruiters to perform at their best

Improve hiring processes, workflows, and reporting

Recruitment Manager (BPO)

What You’ll Do:

Advise and support managers on performance, morale, and retention

Handle complex employee relations issues

Implement global HR programs like performance reviews, succession, etc.

Use data to guide strategies and decisions

Help harmonize global processes to fit local realities

Be the go-to HR person for all Dumaguete concerns

Presentation Skills

Performance Management and Coaching

Policy Creation and Implementation

Labor Relations

PeopleSoft Enterprise Human Capital Management

HRIS software

Leadership skills

HR Head (BPO)

Quezon City is a vast and teeming city with a steadily increasing income and occupation of one-third of Metro Manila’s total land area. It now serves as the Philippines’ government center with the legislature and other important government offices located in its area. All of these are reminiscent of the same noble dream that brought forth the creation of the City.

Quezon City is situated on the northeast portion of Metro Manila. It is bounded on the north by Caloocan City and San Jose del Monte City in Bulacan Province, on the east by San Mateo and Marikina, on the south by Pasig and Mandaluyong, San Juan and Manila, and on the west by Valenzuela, Caloocan, and Manila. Its northeastern and eastern boundaries are defined by the Novaliches Watershed and the Marikina River. With an area of 16,112.58 hectares (based on 1995 GIS graphical plot), it is the largest among the sixteen (16) cities and one (1) municipality in the region and is almost one-fourth the size of Metro Manila.

VISION

The Quezon City Government envisions itself to be a model of effective governance and responsible leadership, working in partnership with the citizenry in building a Quality Community. 

MISSION

To provide quality service which will make Quezon City an ideal community where people live, work and do business in a hospitable, progressive & peaceful environment.

For more information on the application process, kindly visit the link below to learn more.

t.ly/Hpx8



Quezon City Local Government

1. Monitoring and Legal Compliance

<ul>
	<li>Monitor and ensure compliance with national and local laws, executive issuances, court decisions, and legal guidelines that impact Local Economic Development and Investment Promotions Office operations, local economic development programs, and investment-related undertakings.</li>
</ul>

 
2. Legal Research and Policy Support

<ul>
	<li>Conduct extensive legal research and prepare policy papers or special legal studies to support local economic planning, investment promotion, PPP initiatives, and regulatory reforms in accordance with Local Governemtn Unit mandates.</li>
</ul>

3. Contract Drafting and Legal Instruments

<ul>
	<li>Draft review, and vet contracts, Memorandum Of Agreements, joint venture agreements, and similar instruments involving the Local Governemtn Unit and Local Economic Development and Investment Promotions Office with private entities or other government agencies, ensuring legal sufficiency and protection of Local Government Unit's interests.</li>
</ul>

 
4. Legal Representation

<ul>
	<li>Represent the Local Economic Developmet and Investment Promotions Office and/or Local Governemt Unit in legal proceedings before judicial, quasi-judicial, and administrative bodies, including appearances,pleadings, and documentation related to cases where Local Economic Development and Iinvestment Promotions Office is a party.</li>
</ul>

 
5. Advisory and Legal Opinion Work

<ul>
	<li>Prepare legal opinions, advisories, memoranda, and position papers on queries or matters involving investment policy, administrative procedures, and other Local Economic Development and Investment Promotions Office-related activities referred by the Department Head or local officials.</li>
</ul>

 
6. Administrative Cases and Disciplinary Action

<ul>
	<li>Provide legal assistance in the evaluation and disposition of administrative cases or disciplinary matters involving Local Economic Development and Investment Promotions Office personnel, in coordination with the Human Resource Management Office and other relevant offices.</li>
</ul>

 
7. Contract Monitoring and Documentation

<ul>
	<li>Monitor and ensure compliance with the legal terms of contracts entered into by Local Economic Development and Investment Promotions Office; track submission of vital documents, and provide guidance on remedial measures in case of non-compliance.</li>
</ul>

 
8. Review of Contracts and Legal Documents

<ul>
	<li>Evaluate minor contracts, letters of intent, and other legal documents submitted to the Local Economic Development and Investment Promotions Office for conformance with legal and procedural standards, recommending approval, revision, or rejection.</li>
</ul>

9. Coordination with Legal and Oversight Offices

<ul>
	<li>Collaborate with the City Legal Office, Bids and Awards Committee and other Local Government Unit units to ensure unified legal positions and consistent legal interpretations on Local Economic Development and Investment Promotions Office projects and transactions.</li>
</ul>

 
10. Other Related Functions

<ul>
	<li>Perform other related tasks as may be assigned by the Department Head, including participation in capacity-building activities, inter-agency coordination, legal audits, and compliance monitoring.</li>
</ul>

Analyzing Data

Complex Problem-Solving

Judgement and Decision Making

Problem Solving

Critical Thinking

Legal Consultant

Yondu is a Philippine-based IT solutions company owned by Globe Telecom. We empower businesses across various industries through a wide array of innovative technology solutions to help them scale in the new digital economy. Our mission is to create happier technological experiences by turning great ideas into excellent and valuable business solutions.
If you’re looking to advance your career in the IT industry, Yondu is the best place to be. You will be a part of a young, dynamic culture that always pursues innovation and growth. As a Yondude, you’ll gain fresh perspectives from a team of knowledgeable and competitive individuals and learn how to develop cutting-edge business solutions that go above and beyond. You’ll also enjoy collaborating with brilliant and fun people who are ready to take on the world.
Established in 2001, our company has grown exponentially, and we’re always on the lookout for highly skilled and competitive individuals to innovate and evolve with. If this sounds exciting for you, #BeAYondude, and leverage your expertise to help us achieve our ultimate goal of going above and beyond!
Join us and grow your career in the IT industry!

YONDU INC.

<ul>
	<li class="text-justify">
	Assist in preparing and sending demand letters, ensuring physical copies are signed by the Legal Compliance Head before dispatch.
	</li>
	<li class="text-justify">
	Provide assistance to the Business Development (BD) team by compiling legal, regulatory, and other necessary documents for bidding processes.
	</li>
	<li class="text-justify">
	Help prepare documents required for the renewal of licenses.
	</li>
	<li class="text-justify">
	Assist in monitoring and ensuring that all licenses and mandatory filings are up to date.
	</li>
	<li class="text-justify">
	Support the updating of the contract database by checking the status of engagements and uploading fully signed documents as necessary.
	</li>
	<li class="text-justify">
	Assist in creating and maintaining a separate tracking sheet for Master Service Agreements (MSAs), Mutual Non-Disclosure Agreements (MNDAs), and Data Processing Agreements (DPAs), ensuring the validity and signatures of both parties.
	</li>
	<li class="text-justify">
	Help ensure that all relevant documents for existing and ongoing clients, such as MSAs, MNDAs, and DPAs, are complete and properly filed.
	</li>
	<li class="text-justify">
	Assist in the monitoring and coordination of notarial requests, including the arrangement of monthly payments.
	</li>
	<li class="text-justify">
	Support coordination with HR for scheduling monthly Data Privacy Training.
	</li>
	<li class="text-justify">
	Assist in drafting materials for Data Privacy Officers (DPO).
	</li>
	<li class="text-justify">
	Provide assistance in various ad hoc projects as needed.
	</li>
	<li class="text-justify">
	Perform other job-related tasks as assigned.
	</li>
</ul>

Legal Intern

<ul>
	<li>Prepare and send demand letters, ensuring Legal Compliance Head signatures.</li>
	<li>Compile documents for BD bidding processes.</li>
	<li>Prepare license renewal documents.</li>
	<li>Monitor and ensure up-to-date licenses and filings.</li>
	<li>Update contract database, uploading signed documents.</li>
	<li>Create and maintain MSA, MNDA, and DPA tracking sheet.</li>
	<li>Ensure complete and properly filed client documents (MSAs, MNDAs, DPAs).</li>
	<li>Monitor and coordinate notarial requests and payments.</li>
	<li>Coordinate with HR for Data Privacy Training.</li>
	<li>Assist in drafting DPO materials.</li>
	<li>Support ad hoc projects.</li>
	<li>Perform other assigned tasks.</li>
</ul>

We are a BPO located in Baguio City catering to Law Firms and Real Estate Companies in the US who have been our partners since 2007.

We specialize in paralegal services that include drafting legal documents, legal research, client interviews, appointment setting, case monitoring and case management.

We also have administrative assistant roles with tasks that include inbound client maintenance calls, outbound service calls, maintenance ticket monitoring, rent roll maintenance and video surveillance review.

We are looking for people who would like to grow our business with us.

Optimum Transsource Inc.

<ul>
	<li>Manage and organize legal documents and files, ensuring everything is easily accessible and up to date.</li>
	<li>Gather and summarize information for attorneys, providing them with the insights they need to build strong cases.</li>
	<li>Draft essential legal documents and maintain clear communication with clients throughout the process.</li>
	<li>Handle scheduling and maintain case files, keeping everything on track and efficiently managed.</li>
	<li>File documents promptly and provide administrative support to attorneys, helping the team stay organized.</li>
	<li>Conduct legal research and assist in drafting documents to support the legal team’s efforts.</li>
</ul>

MS Office

Legal Writing

Attention to Detail

Time Management

Reading Comprehension

Monitoring and Evaluation

Paralegal | Legal Assistant

he Quezon City Youth Development Office pursuant to Ordinance No. SP-2803, series of 2018, was designed to promote the right to quality education at all levels by enhancing and extending the education opportunities and financial assistance to poor but deserving students from indigent families in Quezon City. Also, to strengthen, expand and sustain all the existing services, programs and interventions for the City Youth that will formulate and implement effective programs and services attuned to the issues and concerns of the sector.

Vision

QCYDO envisions a city which is modernized and progressive wherein the interests of the youth have primary importance i the development of the City. A City wherein youth are empowered and educated.

Mission

To help the City government in addressing and minimizing the problem of out-of school youth. QCYDO shall spearhead the promotion and implementation of Quezon City Scholarship Program that will provide better services especially to the deserving students among the economically disadvantaged families.
QCYDO shall pursue youth empowerment through leadership skills training and livelihood programs.
Organize the youth into a broader network in order to promote active participation in governance.

Quezon City Youth Development Office

<ul>
	<li>Provide assistance in reviewing submitted requirements for scholarship grants processing</li>
	<li>Ensure proper filing of office records and documents</li>
	<li>Prepare copies of memorandums, office orders, communications, correspondence and other documents</li>
	<li>Ensure the maintenance and safekeeping of documents, records and properties and correct entries in the log book</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

Administrative Assistant

Ayala Land transformed the Philippine landscape with the nation's premier business district over five decades ago. As the largest, most experienced, and most trusted company in its field, Ayala Land leads the burgeoning real estate industry in the Philippines with prime residential and commercial developments.

Ayala Land Premier carries the heritage of Ayala Land. From high-rise condominiums to suburban environments and leisure communities, Ayala Land Premier developments are true testaments to high-quality living. Heralded for their prestige, choice location, and unrivaled land value appreciation, each development guarantees prime locations and desired addresses.

At Ayala Land Premier, our biggest investment is our people. We train them to be the best that they can be. We support them in their drive to achieve their aspirations. And most of all, we inspire them to build strong relationships with clients.

You can now live your dream of a high-paying job, travel opportunities, and excellent chances of climbing up the corporate ladder in a prestigious company.

We reward people not only with excellent pay and perks but also with advancement in a solid career in the Real Estate industry.

Join our growing sales force now!

Ayala Land Premier

<ul>
	<li>Strategic Support: Implements project-related goals, budget planning/tracking, and ensures policy and process compliance.</li>
	<li>Administrative Functions: Manages calendars, meetings, travel, communication, and payments for executives/departments.</li>
	<li>Event Coordination: Organizes logistics for activities, events, and engagements.</li>
	<li>Records &amp; Assets: Maintains documents, contracts, supplies, and vehicle fleet requirements.</li>
	<li>Vendor Management: Handles supplier coordination, proposals, and contract-related documents.</li>
	<li>Compliance &amp; Development: Follows company policies, receives supervision/training, and contributes to reports and special projects.</li>
	<li>Collaboration: Coordinates efficiently with internal teams and external stakeholders.</li>
</ul>

Stradcom Corporation is the proponent of the multi-billion peso computerization of the Philippine Land Transportation Office (LTO), the agency that registers motor vehicles, issues drivers' licenses, and enforces laws of land transportation, and is administered under the Department of Transportation (DOTr).

Through a nationwide IT infrastructure consisting of the development of software for formal business processes, the establishment of a huge data powerhouse, the interconnection of LTO's almost 300 offices, the delivery of all hardware and equipment, and the provision of operating and support services throughout the entire concession agreement, which is now in its extension period, STRADCOM provides a service to government consistent with the provisions of the BOT Privatization Law (in particular, a Build-Own-Operate <BOO> contractual scheme), while establishing a solid business model built on the generation and collection of service revenues from the transacting public.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

Stradcom Corporation

Activity Management

<ul>
	<li>Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group</li>
	<li>Provides the required logistics for meetings, special assignments and travels of the group</li>
	<li>Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,</li>
	<li>Generates and prepares reports required by the group.</li>
</ul>

Communications

<ul>
	<li>Records &amp; disseminates incoming and outgoing letters and document</li>
	<li>Ensures recording and transmittal of external communication (i.e. outside the Company);</li>
	<li>Photocopies documents and disseminates it to its intended recipients;</li>
</ul>

Prepares the following for the Department:

<ul>
	<li>Routine correspondences and letters as requested;</li>
	<li>Cash advance &amp; expense report;</li>
	<li>Notice of meeting;</li>
	<li>Request for payment;</li>
	<li>Purchase requisition/capital expenditure request; and,</li>
	<li>Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.</li>
</ul>

Records &amp; Office Supplies

<ul>
	<li>Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;</li>
	<li>Maintains an inventory and safekeeping of project supplies</li>
	<li>Monitors and controls office supplies needed by the group.</li>
</ul>

The Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. 

Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. 

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. 

The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Main Duties and Responsibilities 
 
I. Master of Laws Program

<ul>
	<li>Responds to queries from local and international applicants regarding the LL.M. and APMA programs (e.g., admissions, enrolment, etc.)</li>
	<li>Addresses various requests and student inquiries on routine academic requirements (e.g., course loading, thesis requirements, graduation requirements, etc.) and coordinates with relevant University offices, as needed</li>
	<li>Monitors course completion of students and requests for Master of Laws regalia for graduating students and for faculty members, as may be applicable</li>
	<li>Provides other administrative and logistical support for the implementation of the Program</li>
</ul>

II. Internationalization Programs and Academic Linkages

<ul>
	<li>Assists the Director for the coordination requirements with the Institute’s partner universities (both local and foreign) and other University offices, ensuring smooth implementation of academic linkages
	<ul>
		<li>Answers queries and provides information on possible internships for foreign students, including programs under the Ateneo Human Rights Center and Ateneo Law School’s partner agencies/ organizations</li>
		<li>Gathers and provides essential information to partner universities on exchange student visa requirements, housing/accommodation arrangements, etc.</li>
	</ul>
	</li>
	<li>Coordinates with other University offices for matters pertaining to the development of interdisciplinary modules, courses, and seminar-workshops\</li>
	<li>Provides administrative and logistical support necessary to the implementation of special projects with partners</li>
</ul>

III. Administrative Functions

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors from various communication channels (e.g., face to face, online, phone, email), and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records correspondences/packages and ensures that they are addressed and distributed to intended recipients in a prompt and efficient manner</li>
	<li>Manages requesting, allocation, and utilization of budget pertaining to LL.M. program, international programs, and related projects, in coordination with the Director/ Coordinator
	<ul>
		<li>Maintains and tracks financial resources and prepares financial and liquidation 
		reports</li>
	</ul>
	</li>
	<li>Provides coordination and logistical support requirements for the Institute’s programs, classes, and projects as well as University/School-wide activities and events</li>
	<li>Drafts letters, announcements, and correspondences of the office for review and approval of the Director</li>
	<li>Gathers documents/materials and prepares necessary data summaries/reports for reference and use of the GLSI Director and the Coordinator</li>
	<li>Conducts inventory of supplies, equipment, and other materials and coordinates with the Central Purchasing Office and/or external suppliers for procurement purposes 
	 </li>
</ul>

IV. Performs other duties as may be required by the immediate supervisor and/or 
authorized representatives

This test unit measures the ability to listen, understand, and follow a set of spoken instructions and remember the important details for implementation

Hiring employees that can accurately follow steps and processes dictated verbally ensures two things--same output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Verbal)

This test unit measures the ability to be brief and concise in written communication by avoiding redundancies

Efficient communication is effective communication. The more direct and accurate the message is, the clearer and the faster it gets to the receiver with little to no misinterpretation. And because businesses have more important tasks to do than read long-winded text or documents, hiring employees with this skill is a smart choice. This test measures the ability of the candidate to compose concise communication.

Brevity (Written)

Administrative Assistant IV | Graduate Legal Studies Institute (GLSI) Law School

Under the direct supervision of the Hub Lead, Technical Lead and Operations Lead, the Office Assistant position assists in maintaining efficient office operations. This position also provides basic secretarial support and other basic services related to the RGL programs.

Detail of Principal Accountabilities and Project Deliverables

1. Administrative and Logistical Support 

<ul>
	<li>Provides timely administrative and logistical support to the Leads such as, but not limited to the following: 
	<ul>
		<li>Assists in setting up meetings </li>
		<li>Provides needed data and materials </li>
		<li>Provides minutes of the meetings </li>
		<li>Receives and transmits documents/letters, and papers for Leads </li>
		<li>Maintains files </li>
		<li>Assists in preparation of reports </li>
		<li>Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to RGL Hub activities </li>
	</ul>
	</li>
</ul>

2. Resource Management 

<ul>
	<li>Monitors office supplies inventories &amp; budget expenses </li>
	<li>Assists in preparing the yearly budget proposal </li>
	<li>Ensure that adequate financial controls are in place to maintain propriety and proper accountability of expenditures; </li>
	<li>Ensure the financial transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements; and financial audits </li>
	<li>Monitor budgets and expenditures and contribute to preparation of budget revision f. Liaise with ASMPH Finance Officer to ensure compatibility of the project financial books</li>
	<li>Preparing and submitting timely and reliable financial documents and financial reports;</li>
	<li>Prepare project financial reports, statement and submit to RGL Hub Lead for clearance </li>
	<li>Establish a computer based monitoring system for expenditures </li>
	<li>Check budget lines to ensure that all transactions are booked to the correct budget lines</li>
</ul>

3. Knowledge Management 

<ul>
	<li>Ensure to keep an updated inventory of course/program content </li>
	<li>Keeps track of curriculum review, revisions and enhancements </li>
	<li>Keeps database of resource persons, target markets and potential partners and sponsors of Hub courses</li>
</ul>

4. Events Management 

<ul>
	<li>Prepare ingress and egress arrangements for both internal and external events / activities </li>
	<li>Arranges logistics for the program courses, activities, events, etc. including but not limited to, sourcing for supplies and all other logistical requirements </li>
</ul>

5. Partnership Management 

<ul>
	<li>Assist the RGL Core Team in efforts to increase the endowment fund annually that will eventually be able to fund a national program on Primary Care </li>
	<li>Assist the RGL Core Team in developing and maintaining partner relationships </li>
</ul>

6. Liaise with ASMPH and ADMU central support offices (such as Central Accounting, Central Purchasing, etc.) 

<ul>
	<li>Check and ensure that all procurement processes and expenditures of the project are in accordance with the ADMU procedure. This includes ensuring receipts to be obtained for all payment </li>
</ul>

7. Carry out any other administrative/financial assignments as requested by the RGL Hub Lead, Technical Lead and / or Operations Lead

Administrative and Finance Officer | Project Engagement

We are Vanguard Screening Solutions, one of the Asia-Pacific region's fastest growing background verification and employment screening providers. Since our inception in 2010, we have achieved industry recognition as a premier provider of world-class Screening services through a combination of an exceptional focus on client satisfaction, a wide scope of service offerings, and cost-effectiveness.

Vanguard Screening Solutions, Inc.

<ul>
	<li>Assists the Business Development Team in the documentation of contracts and other accreditation requirements;</li>
	<li>Process paper works and updates the contracts for any revisions;</li>
	<li>Handles suppliers for any logistic requirements;</li>
	<li>Maintains an accurate database used by the Business Development Team;</li>
	<li>Handles phone and email queries</li>
</ul>

Sales Administrative Assistant

Driving Change for A Better World by Advancing Business and Communities

Here at Aboitiz, success means winning together to shape a better future for people, planet, and profit. As we embrace innovation, we grow diverse industries and shape the country’s future. We create careers without boundaries for those who inspire their teams to rise with them. When you work at Aboitiz, you are part of a family committed to advancing business and communities. 

Our Businesses
Aboitiz Construction
Aboitiz Equity Ventures Inc.
Aboitiz InfraCapital Inc.
AboitizLand Inc.
Aboitiz Power Corporation
Aboitiz Foods 
Unionbank of the Philippines


JOB APPLICATION NOTICE: 
We urge everyone to be vigilant against scams that involve fraudulent offers of employment with Aboitiz Equity Ventures. Scammers are falsely claiming to be representatives of Aboitiz, offering jobs in exchange for recruitment fees. Aboitiz does not ask for money from our applicants at any point of the job application process. 

Aboitiz Equity Ventures, Inc.

Project-Based

Admin, Accounting and Financial Management

<ul>
	<li>Carries out functional responsibilities: a) Purchasing (PO/PR), b) Billing (A/R), c) payment requisition (A/P), c) support in budget monitoring (keeps track expenses based on the budget)</li>
	<li>Facilitate AEV accounting &amp; system accreditation of new suppliers.</li>
	<li>Process Request for Payment (RFP) for suppliers (AWC, Seda, Inflight, etc.)</li>
	<li>Will process MyPerx CC reimbursements for TMs every Tuesday (2 wks before the due date) only</li>
</ul>

Government Relations Admin Matters

<ul>
	<li>Supports the day-to-day operations of the Corporate External Affairs team (GovRel) in the areas of accounting</li>
	<li>Receive documents / communications / calls on behalf of GovRel team in the event the team member is out</li>
	<li>To coordinate with GovRel's suppliers</li>
	<li>Set schedule of GovRel huddles (with other BUs &amp; D) and send invites as well</li>
	<li>Set schedule of AEV GovRel huddles and send invites as well</li>
	<li>Takes minutes of the meeting for GovRel team huddles and sends a copy of the same to all day after the meeting</li>
	<li>Handles the team's HR concerns / matters</li>
	<li>Main POC in NAC incase team member is out</li>
</ul>

Logistics

<ul>
	<li>Booking and purchase of airline tickets</li>
	<li>Booking of hotel rooms / accommodations (if send-bill)</li>
	<li>Vehicle rental requirements</li>
	<li>Function room reservations / logistics support for meetings (internal &amp; external)</li>
	<li>Preparation of collaterals, standees, giveaways (to coordinate with RMD)</li>
</ul>

Aboitiz Foundation Tasks

<ul>
	<li>Custodian of AFI templates</li>
	<li>Attends AFI Meetings and CSR Clinics and to relay important reminders &amp; information to the team</li>
	<li>Encodes all GovRel proposal in AXIS</li>
	<li>Encodes AFI Project related liquidation/reimbursements in AXIS</li>
	<li>Once project is complete, Project lead to endorse all docs for submission to AFI</li>
	<li>Facilitate AFI accounting &amp; system accreditation of new suppliers</li>
</ul>

Administrative Associate

Main Duties and Responsibilities: 
I. Provides frontline and Logistical Support to the MEQAU committee

<ul>
	<li>Assists MEQAU Chair in overseeing and monitoring the implementation of quality assurance activities such as but not limited to the following; evaluation of modules, evaluation of faculty stakeholder surveys, internal quality assessment, external accreditation, and other quality assurance initiatives</li>
	<li>Facilitates the process of module and faculty evaluations by the students across all year levels and collates and organizes all evaluation data for review and analysis by the MEQAU using existing evaluation tools and platforms used (i.s. Google Forms, Canvas, etc)</li>
	<li>Facilitates the process of module evaluation in Canvas or other platforms applicable by the assigned students </li>
	<li>Facilitates the process of faculty evaluation in Canvas </li>
	<li>Recommends improvements in the module and faculty evaluation process as needed</li>
	<li>Ensures that the evaluations are accomplished promptly by the assigned students by coordinating with the year-level administrative assistants and module coordinators.</li>
	<li>Coordinates and corresponds with the OAD, OD, OSA, and other respective offices for quality assurance concerns (i.e. data gathering, submission of reports, etc.) and external accreditors and institutions</li>
	<li>Provides secretarial and clerical support to the MEQAU head and its members</li>
	<li>Oversees the work schedules and appointments of the MEQAU</li>
	<li>Coordinates appointments and meeting schedules of MEQAU with school administrators, YLC/AYLC/faculty, students and other stakeholders (internal and external)</li>
	<li>Drafts memos, correspondence and other communication materials</li>
	<li>Serves as receptionist, attending to the various stakeholders of MEQAU</li>
	<li>Attends to queries and requests, and coordinates the flow of information internally and with other department/organizations concerned</li>
	<li>Organizes and monitors the MEQAU files, supplies, fixtures, and equipment</li>
	<li>Receives, files, and safekeeps MEQAU records, mails, facsimile messages, and other communication materials, and ensures ease of retrieval</li>
	<li>Monitors, purchases, and maintains sufficient stock of supplies</li>
	<li>Assists in overseeing the physical upkeep of the office, ensuring that supplies, fixtures, and equipment are properly stored and in good condition</li>
	<li>Assists in the preparation and conduct of MEQAU administrative activities (e.g. meetings, preparation for accreditation, evaluation of modules and faculty )</li>
	<li>Coordinates attendance and logistical requirements (e.g., venues, food, resources)</li>
	<li>Documents and takes minutes of meetings and/or proceedings of the Year Level</li>
	<li>Informs the head of MEQAU of any administrative concerns and refers critical incidents that need attention</li>
	<li>Provides logistical and administrative support for school-wide quality assurance activities</li>
</ul>

II. Financial Management Support

<ul>
	<li>Assists in monitoring finances of the MEQAU ensuring that financial requests are correct and within budgetary limit</li>
	<li>Keeps track of financial records and expense accounts of MEQAU</li>
	<li>Prepares summary of expenditures</li>
	<li>Processes and coordinates financial transactions, payments, and purchase requisitions of MEQAU, obtaining necessary approvals and documents</li>
	<li>Follows up with the Central Accounting Office payments made, coordinates its status, and when necessary, arranges for bank deposits</li>
	<li>Prepares reference materials for the yearly budget requests of the MEQAU</li>
	<li>Performs other duties as may be required from the position</li>
</ul>

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