Guangzhou StarsPulse Co., Ltd. was founded in 2015 with the mission of becoming a globally leading health technology company. Since its inception, the company has been committed to making life better through technology, adhering to a multi-brand, technology-driven, and globally oriented development strategy. It provides users with professional oral health products and services, while continuously expanding into new health sectors by making medical technologies and products more consumer-friendly and home-use oriented.

Today, the company holds over 700 patents, employs more than 1,200 people, and generates annual revenue in the billions of RMB. In 2022, it was recognized as a "Unicorn" innovation enterprise in Guangzhou.

Brand Strategy: 1+N:

"usmile" is the core brand in the oral health sector, consistently delivering benchmark products with outstanding sales performance and market reputation.

The company has also launched several other brands—including XiaoMaoAnNi, Amao, Xinyan, and Qintian—across categories such as medical aesthetics, scalp health, and home healthcare, forming a "1+N" brand portfolio. To date, our products have reached more than 30 countries and regions worldwide.

Product Philosophy: Technology-Driven:

Since day one, usmile has upheld a "technology-first" product philosophy, with increasing annual investment in R&D. The company has established multiple industry-leading laboratories covering efficacy testing, in-vitro testing, raw materials and formulations, and smart hardware. It also maintains close partnerships with medical institutions and professionals across various fields to develop medically proven, evidence-based products.

In 2019, the company was certified as a National High-Tech Enterprise by the Guangdong Provincial Government, and in 2023, it was designated as a Guangzhou Municipal Industrial Design Center.

Culture & Values: User-Centric:

Guided by the core values of "user-centricity, continuous entrepreneurship, and transparent trust," the team remains focused on user needs, constantly striving for higher goals, seizing opportunities, embracing change, and delivering comprehensive, high-quality products and services to consumers.

Guangzhou StarsPulse Co., Ltd.

Qualifications

1–2+ years of professional video editing experience, preferably in an e‑commerce or fast‑paced retail environment.

Proven ability to handle both shooting and editing independently – from setup to final export.

Demonstrated capability to deliver 7–8 finished videos per day without compromising quality.

Proficiency in editing software (e.g., Adobe Premiere Pro, Final Cut Pro, CapCut, or equivalent) and basic knowledge of lighting and audio equipment.

Strong understanding of e‑commerce platforms (TikTok Shop, Shopee, Lazada) and what kind of video content drives clicks and sales.

Excellent time management and organizational skills – able to work under tight deadlines.

Good communication skills in English; Filipino language skills are a plus.

Video Editor

EarthChimp is an Irish organic plant-based protein brand, made in our own Dublin facility and sold on Amazon and our webstore in the US and UK. Our Cebu office runs Amazon operations, customer service and creator partnerships, on site and full time. We are building an AI-native brand and hire for initiative and judgement.

EarthChimp

Note: This role is 100% office based in Cebu City

We're EarthChimp, a profitable 12-year plant-based nutrition brand selling on Amazon US/UK and our own stores. Our small Cebu team works alongside serious AI automation — the systems do the heavy lifting. We need a sharp, resourceful person to run the human side of our influencer and affiliate programme.

What you'll do:

<ul>
	<li>Run our influencer/affiliate programme day to day: outreach to creators, managing relationships, tracking who's posting and who needs a nudge</li>
	<li>Be the human in the loop on our automated outreach pipelines — review AI-drafted replies, catch the ones that are wrong, handle the messages the systems can't</li>
	<li>Publish our social content: a few posts a week across Instagram and TikTok (US and UK accounts) using our content playbook, plus replying to comments</li>
	<li>Keep watch on our corner of social and report back — a short weekly note on what creators and competitors are doing and what's worth trying</li>
	<li>Occasional customer service cover: when our ops lead is on leave, you answer our customers across email and chat using our tools and playbooks</li>
	<li>Admin that keeps the programme honest: clean lists, accurate trackers, reports on time</li>
</ul>

Who you are:

<ul>
	<li>Smart and resourceful — you dig for answers yourself before asking</li>
	<li>Excellent written English with a warm, natural tone</li>
	<li>Fluent in Instagram and TikTok as a user — you get the medium (you don't need to be a professional content creator; we have the formula)</li>
	<li>Extremely detail-oriented — you notice when something's off</li>
	<li>Comfortable using AI tools daily (using, not building)</li>
	<li>Cebu-based and happy working 100% on-site at our office — this is not a remote or hybrid role, no exceptions</li>
</ul>

Not a fit:

<ul>
	<li>You want a full-time content-creator or brand-strategy role — posting is part of this job, not the job</li>
	<li>You're looking for remote or hybrid work</li>
	<li>A senior marketer looking for a team to manage — this is a hands-on individual role</li>
</ul>

What you get: $5.50–7/hr DOE, paid weekly and on time (profitable 12-year business — stability, not startup roulette), 13 paid leave days plus PH holidays, HMO (Maxicare), performance-based 13th month, and modern AI-first tooling.

Language:

English (Required)

Location:

Cebu Business Park, Cebu City, Cebu (Required)

Work Location: In person

Influencer Marketing Executive

Founded in 1987, Questronix Corporation has grown to be one of the largest IT solution provider and systems integrator in the Philippines. We offer best of breed solutions from IT infrastructure to business applications, built on world class technology companies and supported by our certified technical team with proven Filipino expertise and skills available in the country today.

In 1990, Questronix was appointed by IBM as its first business partner for IBM UNIX platform and the company evolved in providing end-to-end solutions that run on IBM technology. After a decade of investment, skills and commitment in working with IBM, Questronix was awarded the Premier Business Partner status, making our company the first Business Partner in the country to be elevated to this exclusive circle.

Our methodology on selecting our technology partners and implementation team for our services ecosystem allows us to deliver consulting-led systems integration focused on open standards, interoperability and proven best practices that result in higher project success rates.

Today, Questronix’s solutions suite include Data Center & IT infrastructure, IT Service Management, Security, Business Continuity, Hybrid Cloud Solutions, Mobility Solutions, Enterprise Resource Planning, Business Analytics, Enterprise Asset Management, Enterprise Content Management, Information and Data Management, Business Process Management and Industry Specific Solutions.

Approaching its 34th year in business, Questronix Corporation continuously strives to improve and evolve coupled by its enduring drive to deliver Filipino excellence and workmanship to its clients. As such, it has earned prestigious awards and recognitions – a proud testimony to its achievements that have firmly etched its name in the IT corporate landscape.

Questronix Corporation

Job Description:

<ul>
	<li>Design, develop, maintain, and enhance backend applications and enterprise services using Java and Spring Boot.</li>
	<li>Develop scalable RESTful APIs and microservices supporting business and enterprise application requirements.</li>
	<li>Integrate backend services with databases, external systems, messaging platforms, APIs, and third-party services.</li>
	<li>Implement application security, authentication, authorization, validation, logging, error handling, and secure coding practices.</li>
	<li>Perform unit testing, integration testing, debugging, performance optimization, and defect resolution.</li>
	<li>Participate in technical design discussions, code reviews, Agile ceremonies, and solution implementation activities.</li>
	<li>Support application deployment, production troubleshooting, incident resolution, and root-cause analysis.</li>
	<li>Prepare technical documentation, API specifications, deployment documentation, and other required SDLC artifacts.</li>
</ul>

Java Developer | Springboot

Job Description:

<ul>
	<li>Design, develop, maintain, and execute automated test scripts for Mobile and API.</li>
	<li>Develop reusable automation frameworks and test components to improve test coverage and execution efficiency.</li>
	<li>Automate functional, regression, integration, API, and end-to-end testing activities.</li>
	<li>Integrate automated test suites with CI/CD pipelines to support continuous testing and deployment processes.</li>
	<li>Analyze automated test results, investigate failures, and coordinate with development teams to resolve identified defects.</li>
	<li>Maintain test automation scripts and frameworks as application functionality and requirements evolve.</li>
	<li>Participate in test planning, requirements review, code review, and Agile/Scrum ceremonies.</li>
	<li>Prepare automation reports, test execution results, defect documentation, and other QA artifacts.</li>
	<li>Identify opportunities to improve test coverage, reduce manual testing effort, and increase overall software quality</li>
</ul>

Test Automation Engineer

HÖEGH EVI SERVICES AS is a multinational company organized and existing under the laws of Norway, was duly licensed by this Commission in accordance with the Omnibus Investments Code of 1987, as amended by RA 8756 and its implementing rules and regulations and with a favorable recommendation from the Board of Investments dated August 29, 2018, to establish its Regional Operating Headquarters in the Philippines doing business as Höegh Evi Services ROHQ to: engage in general administration and planning; business planning and coordination; sourcing/procurement of raw materials and components; corporate finance advisory services; marketing control and sales promotion; training and personnel management; logistics services; research and development services and product development; technical support and maintenance; data processing and communication; and business development.

Höegh Evi Services ROHQ

Job Description

The role of the Legal &amp; Compliance Trainee is designed to provide essential support to the L&amp;C team in business partner due diligence, compliance screening, reporting, digitalization and administrative coordination. The trainee will support the preparation of reports, dashboards and management summaries, contribute to templates, trackers, forms and digitalized reports, and assist in the introduction and launch of digitalization and AI initiatives to improve L&amp;C workflows. The role also includes maintaining compliance records and supporting L&amp;C projects, trainings and awareness activities.

 

Principal Accountabilities:

<ul>
	<li>Conduct due diligence and compliance screening of business partners for remediation and risk assessment</li>
	<li>Prepare dashboards, reports and management summaries on screening results and compliance risk assessments</li>
	<li>Support the implementation of compliance improvement plans, including IDD process enhancements and template updates</li>
	<li>Introduce, develop and launch digitalization and AI initiatives to improve L&amp;C workflows, reporting and recurring processes</li>
	<li>Develop templates, trackers, forms, prompts and digitalized reports to support compliance activities and reporting</li>
	<li>Maintain, archive and organize compliance records and documents in physical and digital repositories</li>
	<li>Provide administrative, coordination and communication support for L&amp;C projects, trainings and awareness initiatives</li>
</ul>

 

Main Tasks:

Due diligence of the group’s business partners and compliance risk assessment

<ul>
	<li>Performing due diligence on existing and active business partners for remediation</li>
	<li>Review and monitor Business partners in the portfolio of the compliance screening tool, including dashboard preparation and portfolio cleanup</li>
	<li>Assist in the implementation of the IDD improvement plan project</li>
	<li>Assist in the updating of IDD templates</li>
	<li>Assist in the compliance risk assessment project</li>
</ul>

 

Digitalization and AI

<ul>
	<li>Introduce digitalization and AI use cases for compliance forms, reports, templates, trackers and recurring processes</li>
	<li>Develop and test Copilot prompts and agents for compliance drafting, form completion and information retrieval</li>
	<li>Apply AI tools to review raw compliance data and generate management-level reports on compliance results</li>
	<li>Develop templates, trackers, workflows, forms and other digitalized reports for L&amp;C workflows</li>
	<li>Assess technology tools to optimize L&amp;C workflows and digitalization initiatives</li>
	<li>Launch and support training on digitalization and AI initiatives for the L&amp;C division and other internal stakeholders</li>
</ul>

 

General

<ul>
	<li>Perform archiving, clean-up and proper filing of compliance documents in physical and digital folders</li>
	<li>Assist in preparing PowerPoint presentations and communication materials for upcoming L&amp;C projects, including awareness campaigns, trainings and other new initiatives</li>
	<li>Assist in coordinating meetings, tracking action items and following up on administrative requirements for L&amp;C projects</li>
	<li>Assist in proofreading, formatting and quality-checking compliance documents, reports and presentation materials</li>
	<li>Provide general administrative support to the L&amp;C team</li>
</ul>

Legal and Compliance Trainee

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.

Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.

It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.

Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

Ateneo de Manila University

Summary of Work Activities and Responsibilities:

The Health Program and Administrative Assistant assists in the implementation, documentation, and monitoring of health and well-being services and programs, including the Annual Physical Examination (APE), Mental Wellness Support, Random Drug Testing (RDT), and related initiatives.

Main Duties and Responsibilities:

<ol>
	<li>Program Support
	<ul style="list-style-type: disc;">
		<li>Supports the planning and implementation of health and wellness services and programs by contacting and following up participants, distributing consent forms, and coordinating with patients and concerned offices</li>
		<li>Receives, acknowledges, and tracks formal expressions of intent from employees availing of health services and programs</li>
		<li>Coordinates referrals for the health services and programs with accredited psychologists, psychiatrists, mental health counselors, and health practitioners in accordance with established guidelines</li>
		<li>Assists employees in understanding program coverage by explaining the exclusions, reimbursement limits, and documentation requirements for the intended health services and/or program</li>
		<li>Supports continuous improvement of program processes by identifying administrative gaps and recommending procedural enhancements</li>
		<li>Serves as the primary liaison to accredited service providers, laboratories, and health practitioners</li>
		<li>Coordinates logistical arrangements for program-related events, including venue, materials, and transportation as needed</li>
		<li>Coordinates among different stakeholders for emergency or urgent cases involving employee/student well-being</li>
	</ul>
	</li>
	<li>Administrative Support
	<ul style="list-style-type: disc;">
		<li>Attends to inquiries and requests from stakeholders regarding the different services and programs being offered</li>
		<li>Prepares and sends official communications, reminders, and follow-ups related to service and program procedures and timelines</li>
		<li>Provides support for meetings related to the health services and programs</li>
		<li>Assists in scheduling activities by coordinating with the employees,students, laboratories, healthcare providers, and external service providers</li>
		<li>Provides administrative support to the University Assessment Team (UAT)</li>
		<li>Provides administrative support to the assigned clinic, whenever necessary</li>
	</ul>
	</li>
	<li>Data and Records Management Support
	<ul style="list-style-type: disc;">
		<li>Maintains and updates databases, files, and records of correspondences, forms, and other program-related documents</li>
		<li>Maintains complete, accurate, and confidential program documentation, patient records, tracking logs, and reports by following established documentation procedures, conducting regular record checks, and adhering to applicable laws and University policies</li>
		<li>Prepares and consolidates program utilization summaries, tracking reports, and documentation for program monitoring and annual review</li>
	</ul>
	</li>
	<li>Performs other duties as may be assigned by the immediate supervisor, or any authorized representative</li>
</ol>

Health Program and Administrative Assistant

Job Description

Strengthen Höegh Evi’s Legal &amp; Compliance function by establishing robust information management and legal‑tech practices that improve efficiency, quality and compliance. The role designs and maintains our legal document structures and taxonomies, supports contract lifecycle workflows, enables privacy‑compliant archives, and drives adoption of AI‑supported legal tools in collaboration with IT, data and security.

Primary Accountabilities:

Information governance: Define and maintain classification, metadata and retention standards for legal and corporate documents to ensure consistency, auditability and privacy compliance.

Archive and knowledge management: Design, optimise and administer the corporate and contract archive, including searchability, taxonomy and template libraries.

Legal technology enablement: Lead the evaluation, configuration and user adoption of legal‑tech tools (e.g., CLM, document automation, matter management, AI‑assisted search/summarisation) with IT and security.

Process and workflow design: Map and improve core legal processes (KYC evidence storage, IDD documentation, contract procedures, litigation/matter files) to reduce cycle time and risk.

Training and change: Provide concise training, user guides; promote best practice usage and continuous improvement.

Compliance by design: Embed privacy, security and regulatory controls into legal information and tool workflows; support DPIAs and data‑mapping for legal systems.

Reporting and metrics: Track adoption, quality, throughput and legal‑tech value (e.g., turnaround time, rework, external counsel cost avoidance).

Business partnering: Translate legal needs into technical requirements and act as bridge 
between Legal and Compliance, IT, data, security and vendors.

 

Main Tasks:

For information governance

<ul>
	<li>[Drafting and maintaining policies/standards for classification, metadata, naming, retention and access.] [Ownership of information governance in Höegh Evi needs to be decided]</li>
	<li>Maintain a legal‑specific taxonomy and controlled vocabularies.</li>
	<li>Run periodic audits and remediation of legacy repositories.</li>
</ul>

 

For archive and knowledge management

<ul>
	<li>Configure folder structures/libraries for corporate entities, contracts, matters and advice.</li>
	<li>Curate and version templates, playbooks and clause libraries.</li>
	<li>Implement enterprise search facets and saved views for common legal queries.</li>
	<li>For legal technology enablement</li>
	<li>Pilot and scale AI‑assisted use cases (search, drafting support, summarization) with risk controls.</li>
	<li>Manage vendor relationships, security reviews and release testing with IT.</li>
	<li>Superuser for software tools utilized by L&amp;C</li>
</ul>

For process and workflow design

<ul>
	<li>Map AS‑IS and design TO‑BE flows for e.g. KYC/IDD evidence, contract reviews, DPA handling and enterprise risk management.</li>
	<li>Define hand‑offs between Oslo and Manila; create RACI and SLAs.</li>
	<li>Implement streamlined matter intake and triage.</li>
</ul>

For training and change

<ul>
	<li>Produce short guides, videos and “how‑to” pages; run quarterly refreshers.</li>
	<li>Collect feedback, prioritise enhancements and publish a visible backlog/roadmap.</li>
</ul>

For compliance by design

<ul>
	<li>Support Data Protection Impact Assessment for legal tools; maintain data inventories and records of processing.</li>
	<li>Ensure retention schedules are enforced; coordinate defensible deletion.</li>
</ul>

For reporting and metrics

<ul>
	<li>Build dashboards showing cycle times, throughput, adoption, external counsel cost trends and contract volumes.</li>
	<li>Provide monthly highlights/risks to CLCO and Legal LT.</li>
</ul>

Legal Technology and Knowledge Specialist

We are a BPO located in Baguio City catering to Law Firms and Real Estate Companies in the US who have been our partners since 2007.

We specialize in paralegal services that include drafting legal documents, legal research, client interviews, appointment setting, case monitoring and case management.

We also have administrative assistant roles with tasks that include inbound client maintenance calls, outbound service calls, maintenance ticket monitoring, rent roll maintenance and video surveillance review.

We are looking for people who would like to grow our business with us.

Optimum Transsource Inc.

<ul>
	<li>Manage attorney and office calendars</li>
	<li>Schedule court appearances, meetings, and deadlines</li>
	<li>Track appointments and follow-ups</li>
	<li>Answer incoming phone calls professionally</li>
	<li>Take messages and route calls appropriately</li>
	<li>Send reminder emails and communications</li>
	<li>Maintain spreadsheets and internal tracking systems</li>
	<li>Assist with general administrative and clerical tasks</li>
	<li>Coordinate with team members to ensure deadlines are met</li>
</ul>

This test unit measures the ability to identify patterns and inconsistencies in visual representations of data

With the vast information employees need to process and retain every day, attention to detail becomes a critical skill to have because of the efficiency it gives. Also, because thorough employees have more initiative to understand the cause and not just the effect, they do less of the unnecessary rework and produce more complete output. This test measures ability to identify patterns and inconsistencies in visual representations of data.

Attention to Detail

Everyday business communication and other important transactions are completed efficiently with office computer applications, email, and the internet. Computers in the workplace have reduced cost and time in processing tasks. Hiring employees with working knowledge of computers is the current standard. This test assesses basic knowledge of computer operations, hardware and web proxies.

Everyday communication and other important business transactions are done more efficiently with office applications, email, and the internet. Undeniably, computers in the workplace have reduced cost and time in the completion of tasks. Hiring employees with a working knowledge of computers now has become a standard. This test helps gauge knowledge in computer operations, hardware and web proxies. 

Target Candiates: IT Staff, Technical Support Staff, BPO agents

Target Industries: BPO, all industries that have IT unit

General Computer Knowledge

This test unit measures the ability to use inductive and deductive reasoning to draw logical conclusions from a given set of statements

Decisions are made every day from easy to more complex ones. Using a scientific approach to analyzing root-cause and finding results enable employees to work more independently. Logical reasoning also provides a foundation for experimentation which encourages insights and helps in the creation of new business opportunites. This test measures ability to use inductive and deductive reasoning to draw conclusions.

Logical Reasoning

This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action

Hiring employees that can accurately follow written steps and processes ensures two things--consistent output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Written)

This test unit measures the ability to listen, understand, and follow a set of spoken instructions and remember the important details for implementation

Hiring employees that can accurately follow steps and processes dictated verbally ensures two things--same output and employee safety. Variations due to not following instructions can cost a business a lot of money.This test unit measures the ability to understand and follow a set of detailed written instructions and then select and implement the correct course of action.

Following Instructions (Verbal)

This measures the ability to grasp and comprehend fully and completely, explicit and implicit information of spoken communication/information.

Listening Comprehension

This test unit measures the ability to be brief and concise in written communication by avoiding redundancies

Efficient communication is effective communication. The more direct and accurate the message is, the clearer and the faster it gets to the receiver with little to no misinterpretation. And because businesses have more important tasks to do than read long-winded text or documents, hiring employees with this skill is a smart choice. This test measures the ability of the candidate to compose concise communication.

Brevity (Written)

This test unit assesses the ability to think in constructs and determine how to combine and categorize ideas and things together in a way that makes logical sense.

Organizing

This measures ability to grasp and comprehend fully and completely explicit and implicit information of written communication.

Reading Comprehension

Administrative Assistant

<ul>
	<li>Manage and organize legal documents and files, ensuring everything is easily accessible and up to date.</li>
	<li>Gather and summarize information for attorneys, providing them with the insights they need to build strong cases.</li>
	<li>Draft essential legal documents and maintain clear communication with clients throughout the process.</li>
	<li>Handle scheduling and maintain case files, keeping everything on track and efficiently managed.</li>
	<li>File documents promptly and provide administrative support to attorneys, helping the team stay organized.</li>
	<li>Conduct legal research and assist in drafting documents to support the legal team’s efforts.</li>
</ul>

This test unit measures the ability to use Google and other search engines to acquire information

Research is made fast especially when employees doing the research know how savvy searches are done. Vocabulary to describe searches, knowledge in search engine operators, functions and features such as browsing history, and advanced search all allow narrowed and effective searches. Having search experts in the team is a must-have.This test measures ability to use search engines to acquire information.

Web Searching

This measures the ability to express thoughts in an organized structure.

Syntax

This test unit measures the ability to paraphrase by choosing key ideas from a sentence and identifying good paraphrased versions of a sentence

Paraphrasing (Written)

Paralegal | Legal Assistant

Hire Manila is a recruitment agency with 25 years of combined experience helping businesses find, hire, and onboard the right people fast. We specialize in matching opportunities with quality talent across accounting, design, human resources, information technology, and software engineering. 

Beyond traditional recruitment, we're also experts in remote work solutions and offshore team building. Whether you need end-to-end recruitment services, help assembling a fully remote team, or an Employer of Record (EOR), we've got you covered. At Hire Manila, we believe the right hire can transform a company—and we're committed to finding talent that fits not just your job requirements but your company culture too.

Hire Manila is part of Venture Studio 12 (VS12). Learn more about VS12 and its global companies and brands at vs12.com.


Hire Manila

About the role

The Project Coordinator is primarily responsible for handling the documentation and requirements of clients who avail of Loft’s business services.

What you’ll do

<ul>
	<li>Ensure projects remain within scope and timeline</li>
	<li>Report the progress of projects to the client success team on a regular basis</li>
	<li>Assist in tracking project issues and drive their resolution</li>
	<li>Log and update project status via Asana</li>
	<li>Proactively make suggestions to the team on how to improve current process</li>
	<li>Must maintain excellent relationship with partners and stakeholders (i.e. government offices, banks, and others)</li>
	<li>Request budget needed and manage the liquidation on a timely basis</li>
	<li>Ensure successful turnover of documents to clients and/or the client success team</li>
</ul>

Organizing and Planning

Continuous Learning

Problem Solving

Communication Skills

Project Coordinator | Legal

Summary of Work Activities and Responsibilities:

The Administrative Assistant VI provides frontline, administrative, logistical, support in the day-to-day operations of the Gov. Jose B. Fernandez Jr. Ethics Center and the Office of the Student Activities and Formation of the Ateneo Graduate School of Business.

Main Duties and Responsibilities: 
I. Frontline and Administrative Support

<ul>
	<li>Attends to inquiries and requests from stakeholders and visitors of both the Ethics Center and the Office of the Student Activities and Formation and the Office of the Dean from various communication channels (e.g., face-to-face, online, phone, office email) and coordinates the flow of information internally and with other offices concerned</li>
	<li>Receives and records office correspondences and communication materials and carries out appropriate actions</li>
	<li>Prepares and files copies of outgoing correspondences and ensures that they are addressed/distributed to intended recipients in a prompt and efficient manner
	<ul>
		<li>Serves as the custodian for the Ethics Center’s and Office of the Student Activities and Formation’s office equipment, resources, books, publications, supplies, and all office documents Conducts inventory of office equipment and ensures they are in good working condition</li>
		<li>Ensures supplies/resources are promptly replenished and stored properly</li>
		<li>Accurately encodes, sorts, and files documents, resources, books, and publications in a structured and organized manner for easy retrieval</li>
	</ul>
	</li>
	<li>Provide support to the Dean’s various projects and initiatives, such as but not limited to, academic affairs, budget, quality assurance, marketing, School events, etc.</li>
</ul>

II. Logistical Support for Office Activities

<ul>
	<li>Assists with the logistical support requirements for the trainings, seminars, conferences, retreats, workshops and events headed by the Ethics Center and the Office of Student Activities and Formation
	<ul>
		<li>Disseminates information and marketing collaterals about these programs and activities through the website, email, and/or print channels, and addresses inquiries accordingly</li>
		<li>Prepares materials, equipment, and tokens while ensuring the reservation of venues, catering, and transportation requirements</li>
		<li>Processes financial arrangements with external vendors such as cash advances, reimbursements, liquidation, and payments</li>
	</ul>
	</li>
</ul>

III. Center Management Support

<ul>
	<li>Coordinates and arranges meetings, appointments, and travel arrangements of the Executive Director</li>
	<li>Prepares and submit annual year-end report and summary of operations</li>
	<li>Assists in the organization of meeting presentations of the Executive Director</li>
	<li>Draft contracts for Independent Contractors in accordance with legal and organizational requirements</li>
	<li>Assists in implementing the Ethics Center's marketing and admission initiatives</li>
	<li>Handles communication and information dissemination to relevant stakeholders and offices</li>
</ul>

IV. Student Activities and Formation Support

<ul>
	<li>Assists the Director in managing the day-to-day administrative requirements and implementation of the different programs of the Office of the Student Activities and Formation and the Mulat Diwa Foundation</li>
	<li>Assists the Director in drafting the budget of the Student Council and Mulat Diwa Foundation by providing relevant financial data and completing the necessary documentation</li>
	<li>Monitors expenses of the Office of Student Activities and Formation, Mulat Diwa Foundation and the Student Council Fund vis-à-vis approved budget and keeps records of all financial transaction</li>
</ul>

V. Performs other duties as may be assigned by the immediate supervisor, or any 
authorized representative

Administrative Assistant VI

PwC Philippines has been providing professional services in the Philippines for over 100 years. We stick to the highest quality standards in delivering audit and assurance, tax and advisory services within and outside the Philippines.



PwC Philippines

As a Manager, you will gain experience working across a range of sectors and different products, be responsible for coaching and developing more junior team members and have the opportunity to support the team's business development activities. You will have responsibility for managing client relationships on a day-to-day basis and access to a network of support to further your development. 

<ul>
	<li>Legal and institutional analysis of infrastructure projects </li>
	<li>Procurement options analysis. </li>
	<li>Project risk assessment. </li>
	<li>Drafting / review of complex infrastructure / EPC (engineering, procurement, construction) contracts. </li>
	<li>Coordinating with financial and/or technical teams. </li>
	<li>Bid management and evaluation. </li>
	<li>Infrastructure project implementation advice (including drafting of position papers / requests for Opinion to various government regulatory agencies) </li>
	<li>Contract disputes resolution </li>
	<li>PCAB (Philippine Contractors Accreditation Board) licensing </li>
</ul>

Legal Infrastructure Manager

The Administrative Assistant provides administrative, secretarial, and logistical support 
to OSCI. The role supports the implementation of various social formation programs by coordinating communications, managing office resources and financial documentation, and serving as a primary point of contact for students, faculty, and partner communities.

Main Duties and Responsibilities: 
I. Frontline and Secretarial Support 
● Attends to inquiries and requests from stakeholders and visitors from 
various communication channels (e.g., face-to-face, online, phone, office 
email) and coordinates the flow of information internally and with other 
offices concerned 
● Receives and records Office correspondences and communication 
materials, and carries out appropriate actions 
● Attends office plenaries, evaluation sessions, and planning activities, 
including retreats and recollections 
o Documents meetings to record key discussions, agreements, and action points

II. Resource Management Support 
● Ensures that office supplies and resources are replenished, properly stored, 
and in good working condition 
o Canvasses and purchases materials needed for various formation 
programs 
o Maintains an accurate inventory of office supplies and equipment 
● Assists in processing the Office’s financial transactions to support the 
implementation of formation programs and office operations 
o Prepares Orders for Check and monitors the release of funds for program 
activities 
o Processes and submits liquidation reports for the Office and Student 
Affairs Professionals (SAPs) 
o Requests, disburses, and liquidates communication allowances for the 
SAPs of the program

 
III. Program Monitoring Support 
● Maintains accurate records of student services, events, meetings, and 
program outcomes 
● Monitors the deployment and assignments of SAPs to ensure appropriate 
staff availability and timely updates on program activities 
● Monitors the status of program requirements and deliverables to remind 
concerned staff of pending deadlines and targets

IV. Coordination and Logistical Support 
● Handles coordination and logistical support requirements for meetings, 
conferences, office activities, off-campus programs, and other events, 
including coordination with various University offices/units for facility, 
safety, and other related arrangements 
o Prepares materials, reserves venues, and orders food for meetings 
headed/organized by the Office 
o Coordinates arrangements with the Campus Safety and Mobility Office 
(CSMO) for guests of the Office (e.g., parking slots, entry, egress, etc.)

Administrative Assistant | Office of Social Concern and Involvement

Summary of Work and Responsibilities: 
 
Under the supervision of the Director, the Administrative Assistant VI provides frontline, logistical, and clerical support to the University Office of Decorum and Investigation, the University Committee on Decorum and Investigation, and the Disciplinary Action Committee. The position serves as the primary point of contact for administrative matters and helps ensure the efficient operation of these university bodies.

Main Duties and Responsibilities: 
 
Frontline and Administrative Support: 
• Receives and responds to inquiries and requests from stakeholders and visitors through face-to-face, online, phone, and email channels; coordinates the flow of information within University Office of Decorum and Investigation and with concerned offices. 
• Receives, records, and relays incoming memoranda and correspondence. 
• Manages the Director’s calendar, meeting agendas, appointments, and schedules. 
• Serves as custodian of office equipment, supplies, documents, and files; conducts inventory, checks equipment condition, and ensures supplies are properly replenished and stored. 
• Maintains and updates University Office of Decorum and Investigation website content, including announcements, policies, events, and multimedia. 
• Monitors staff attendance and leave credits and prepares attendance reports.

Budget and Financial Support: 
• Tracks office expenses and prepares reports against the approved budget. 
• Maintains financial records and consolidates documents for the annual budget and financial transactions. 
• Assists in budget preparation by providing data and reports on facilities, supplies, and other budget areas. 
• Prepares payment-processing documents and monitors petty cash, liquidation reports, and the financial status of programs and activities in accordance with approved budgets and guidelines.

Records Management Support: 
• Updates databases and systematically maintains correspondence, documents, case files, and other records while protecting confidentiality and data privacy. 
• Receives, routes, organizes, and safely stores files and releases them only to authorized personnel. 
• Prepares and files outgoing correspondence and ensures prompt distribution, particularly of confidential documents. 
• Collates, reproduces, distributes, and properly disposes of materials for office and committee meetings.

Case Investigation Support: 
• Coordinates case information and school disciplinary and records offices. 
• Reviews client-submitted forms for completeness and accuracy and routes them to the appropriate University Office of Decorum and Investigation officers and the Director. 
• Provides logistical support for UCODI/DAC hearings and meetings, including preparing documents and videos, arranging venues, equipment, and catering, and transcribing hearings and deliberations when necessary. 
• Performs other duties assigned by the immediate supervisor or authorized representative.

Knowledge, Skills, and Abilities 
• Excellent oral and written communication skills. 
• Knowledge of administrative and clerical procedures, including memo drafting, interdepartmental communication, budgeting, and expense monitoring. 
• Strong records management skills and ability to organize, monitor, and secure documents. 
• Working knowledge of basic accounting and bookkeeping principles, standards, practices, and regulations. 
• Proficiency in Microsoft Office applications and basic website/content management. 
• Strong interpersonal, planning, organizational, and coordination skills. 
• High attention to detail, adaptability, efficiency, and ability to manage multiple priorities in a fast-paced environment.

Summary of Work Activities and Responsibilities:

The Administrative Assistant for Resident Accounts and Finance Support VI provides support in ensuring the financial integrity and operational efficiency of the University Residence Halls by monitoring compliance with accounting procedures, and managing accounts payable, inventory, and financial documentation to ensure that the URH remains compliant with University and government policies.

Main Duties and Responsibilities:

I. Internal Controls Support

<ul>
	<li class="text-justify">Ensures accuracy of resident accounts, payables, and financial processes in support of minimizing operational risks 
	<ul>
		<li class="text-justify">Reviews and reconciles URH Masterlist vis-à-vis the AISIS and Central Accounting Office lodging fee records every school term, and provides recommendations for discrepancies</li>
		<li class="text-justify">Reviews and reconciles daily operational and financial transactions to ensure accuracy of accounting records for transient bookings and guest transactions</li>
		<li class="text-justify">Reviews documents for cash advances, reimbursements, refunds, petty cash replenishments, liquidations, and URH payments</li>
	</ul>
	</li>
	<li class="text-justify">Assists in the evaluation of the economy, efficiency, and effectiveness of operations by providing data and inputs to support management review</li>
	<li class="text-justify">Checks and monitors the compliance of transactions with University policies and recommends corrective/ preventive measures based on findings</li>
	<li class="text-justify">Assists in the review of policies, procedures, and internal control systems to ensure compliance with University policies
	<ul>
		<li class="text-justify">Assists the Director in reviewing policies and processes to ensure alignment with University policies and government laws and regulations</li>
	</ul>
	</li>
</ul>

​​​​​​​II. Accounting, Compliance, and Financial Management

<ul>
	<li>Assists in reviewing fiscal policies and procedures, collection data, and billing information to support compliance with accounting and University standards, and coordinates with concerned offices
	<ul>
		<li>Reviews budget vis-à-vis actual expenditures of the Ateneo Resident Students Association, and raises any concerns or variances to designated representatives</li>
	</ul>
	</li>
</ul>

III. Accounts Payable Management

<ul>
	<li>Serves as the Unit’s Reviewer/Approver I for the CAO Payment System and Electronic Purchase Requisitions by reviewing vendor invoices and payment/purchase orders prior to the approval of the Director</li>
	<li>Maintains proper documentation to support audit and compliance requirements</li>
</ul>

IV. Inventory Management

<ul>
	<li>Maintains accurate asset and inventory registers, including acquisition dates, costs, and depreciation schedules</li>
	<li>Monitors and reconciles inventory balances by tracking, verifying, and conducting periodic reviews to prevent loss or discrepancies</li>
	<li>Coordinates with the CAO and Central Purchasing Office in monitoring and reporting asset values, and in calculating and ensuring proper application of depreciation and inventory policies</li>
</ul>

​​​​​​​V. Office Management Support

<ul>
	<li>Attends to visitors and screens relevant inquiries and requests received through various communication channels</li>
	<li>Drafts letters, memoranda, and other communications related to URH financial matters</li>
	<li>Coordinates with designated personnel and supports in the planning and implementation of URH-initiated and University-wide events and programs</li>
</ul>

VI. Performs other duties as may be required by the immediate supervisor or authorized representatives

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